PROCAPA

Parents and Relatives of Creative and Performing Arts

Meetings are held on the third Monday of each month.

Please direct all questions regarding PROCAPA to procapa@starringcapa.com

PROCAPA BYLAWS CAN BE VIEWED HERE

Go here to volunteer.

Join CAPA's mailing list here.

Fundraising: Chair Person Needed

tMonday, March 17, 2008

The meeting was called to order by Carol Dobos @ 7:10PM. 

Present at the meeting were 4 Board members, 2 PROCAPA members 

February meeting minutes are approved.

 Treasurer’s Report: Submitted by Mark Weiss

            Prior Balance: $7,019.22 Prior balance on account as of February 25, 2008 

            Other Money added during this time period:

            $127.00 50/50 from Jazz Blowout           

Main checks written during this time period:

$248.00 to Gail Mack

            $300.00 to Mary Murphy for guest artist for dance

            Current Balance: $7,016.76 as of March 17, 2008 

New Business:  Carol Dobos reminded the Committee Chairs to please type up and brief job description of the job you did this year.  Please have these to Carol by the April meeting.

~ Concessions are going well.  Concessions will continue for the remaining black box shows, the film premier and Carol will be in touch with Lori Porter to see if she would like concessions at the Radio Show and Song Box.

~ All staff members now have a key to the PROCAPA cooler in Gail’s office.

~ $100 will be sent to the Webster PTA Fundraiser from PROCAPA

Committee Chair Persons Reports:

Advertising: Chair Person Needed;

Arts Camp: Stephanie Hebert and Sandy Coyne;

Awards Banquet: Thespian Board & PROCAPA Board; Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road.  Carol will be booking the DJ since the Thespian Board has not gotten back to her. 

Backstage Monitoring: Eleanor Hoff; Carol will contact Eleanor on providing backstage monitoring for all the black box shows. 

CAPA Apparel: Georgie Ryktkarsyk; No more orders will be taken this school year. 

Concession: Kathy Lancaster; Going well! 

Costume Help: Nancy Carroll; 

Flower Sales: Chair Person Needed  

Fundraising: Chair Person Needed

Matinees: Sandy Coyne;

Newsletter: Suspended for now. 

Parent Box: Carol Dobos;  

Photography: Mr. Knieriem and Gail Mack;

Photo Sales: Delcia Toth;

Premier: Carol Dobos; Saturday, May 3rd @ 7:30pm; Carol will call and set up the Limo. She has reserved the Red Carpet and fountain.  She is still looking for an MC, if you have suggestions or contacts, please let her know.  Carol has asked for help with decorations and picking up items needed for the evening.  If you are available to help, please contact Carol Dobos. 

Production Packets: Anna Fitzpatrick;  

Publicity: Jesus Murillo;  

Rehearsal Food: Laura Novotny;  

Senior Dinner: Ms. Mack and Carol Dobos; The date is set for June 5th.  Ms. Mack has asked for donations of desserts and beverages.

Set Construction: David Ryktarsky;. 

Ticket Sales:  Gail Mack; Delcia Toth offered to sell tickets for all of the Under Milkwood shows.  Carol will work on getting help for Gail’s shows.  Peggy will sell tickets on April 4th & April 9th. 

Show Programs: Chair Person Needed 

Web Master: Laura Shapiro;  

The meeting was adjourned at 8:15pm. 

PROCAPA Meeting dates for 2007 – 2008 school year:  Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.

                                    April 21, 2008              May 19, 2008 

All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room). 

Submitted by 

Peggy Harris

March 17, 2008

PROCAPA Secretary

Minutes of the PROCAPA MEETING

Monday, February 25, 2008

The meeting was called to order by Carol Dobos @ 7:10PM.

Present at the meeting were 4 Board members, 3 PROCAPA members and Ms. Gail Mack

January meeting minutes are approved.

Treasurer’s Report: Submitted by Mark Weiss

            Prior Balance: $5,448.97 Prior balance on account as of January 21, 2008

            Money added from Sweet Charity:

            $1,104 for LPS Matinees

            $390 for Head Shots/Photo CD’s

            $179.05 for Advertising

            $433 for Flowers

            $600 for Concessions

            Other Money added during this time period:

            $1,515 for CAPA Apparel

            $444 for Reimbursement from Lori Porter for Vocal Concert

            $322 for Arts Camp

            Main checks written during this time period:

$1,314.40 to Kinko’s for Sweet Charity programs

            $1,133 to Sensation Stitching for CAPA Apparel

            $144.00 for Valentino’s Pizza for Arts Camp

            $597.55 for Sweet Charity Dinner

            $225 for Wizard of Oz Flowers

            Current Balance: $7,001.67 as of February 25, 2008

New Business:  Carol Dobos reminded the Committee Chairs to please type up and brief job description of the job you did this year.  Please have these to Carol no later than the April meeting.

~ It was brought up that the PROCAPA parents would like to see the Stage Craft Classes help with the building of the stages for all shows. 

~ New fundraiser ideas…PROCAPA will begin holding 50/50 drawings during the remaining shows for the 2007-2008 school year.  The tickets will be sold as you enter the show and the winning ticket will be drawn prior to the end of the evening.  Peggy will purchase the tickets and deliver to Ms. Mack.

Another idea, from Ms. Mack, is a Performathon for the students.  Each student gets pledges from friends and family and on a Saturday they perform in all different stands of CAPA.  She has mentioned this idea to students and did not get a great respond.  She will think it over and maybe try the idea in the fall.

~ Peggy suggested that PROCAPA donate $100 to Webster School to help replace items lost in the fire. 

Peggy will be in touch with the staff at Webster to get the details on the best way to make the donation. This was approved.

Committee Chair Persons Reports:

Advertising: Chair Person Needed;

Arts Camp: Stephanie Hebert and Sandy Coyne; Everything went great.  There were plenty of volunteers and all students were picked up in a timely manor.  Fun was had by all! 

Awards Banquet: Thespian Board & PROCAPA Board; Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road.  Ms. Mack mentioned that Amanda Dobos needs to get the point’s sheets out to all students so this year’s points can be tallied and awards can be ordered.

Backstage Monitoring: No report

CAPA Apparel: Georgie Ryktkarsyk;

Concession: Kathy Lancaster;

Costume Help: Nancy Carroll

Flower Sales: Chair Person Needed

Fundraising: Chair Person Needed

Matinees: Sandy Coyne;

Newsletter: Suspended for now.

Parent Box: Carol Dobos; The Parent Box for 2008 was cancelled due to the lack of participation.

Photography: Mr. Knieriem and Gail Mack;

Photo Sales: Delcia Toth; The OZ photo CD’s and headshots have all been given to students.  If you are missing your CD please check with your student or e-mail Ms. Mack.

Premier: Carol Dobos; Saturday, May 3^rd @ 7:30pm; Carol will call and set up the Limo and reserve the Red Carpet and fountain.  She will also contact Chris Edmonds, from WNIC, to see if he would MC the event.  Carol has asked for help with decorations and picking up items needed for the evening.  If you are available to help, please contact Carol Dobos.

Production Packets: Anna Fitzpatrick;

Publicity: Jesus Murillo;

Rehearsal Food: Laura Novotny;

Senior Dinner: Ms. Mack and Carol Dobos; The date is set for June 5^th.  Ms. Mack has asked for donations of desserts and beverages.

Set Construction: David Ryktarsky; Work calls have begun for the Black Box productions.

Ticket Sales:  Gail Mack;

Show Programs: Chair Person Needed

Web Master: Laura Shapiro;

The meeting was adjourned at 8:15pm.

PROCAPA Meeting dates for 2007 – 2008 school year:  Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.

                        March 17, 2008           April 21, 2008              May 19, 2008

All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room).

Submitted by

Peggy Harris

February 25, 2008

PROCAPA Secretary

Minutes of the PROCAPA MEETING

Monday, January 21, 2008

The meeting was called to order by Carol Dobos @ 7:10PM.

Present at the meeting were 4 Board members, 10 PROCAPA members and Mr. Rolfe Bergsman, Mrs. Mary Murphy and Mrs. Wendy Kwiatkowski

November meeting minutes are approved.

Treasurer’s Report: Submitted by Mark Weiss

            Prior Balance: $1,033.39 as of November 19, 2007

            Money added from Wizard of Oz:

            $3,688 for LPS Matinees ~ two checks still out

            $720 for Head Shots/Photo CD’s

            $197 for Advertising

            $350 for flowers

            Checks written: $1,115.76 to Laura Navotny for Rehearsal Food

            $444.00 for Lori Porter’s class for MSVMA (recital)

            Current Balance: $5,448.97 as of January 21, 2008

New Business:  Mary Murphy mentioned an idea for a fundraiser if PROCAPA would like to take it on.  A Mom to Mom sale.  We would charge for table rental (similar to a craft show) and admission.  Mary has offered to assist any PROCAPA member that would like to head this idea up.  Dates that were suggested were April 4-5 and April 11-12.  We need a PROCAPA member to head this up if we choose to do it.

~Mary Murphy asked if PROCAPA would pay for the dance group from Western Michigan Univ. to come and do an assembly for the CAPA students.  The cost would be $300.   This was approved.

~Mary Murphy asked if PROCAPA would pay for and organize the rehearsal food for Sweet Charity.  Food is needed for Friday, Feb. 1^st and Saturday, Feb. 2^nd  for 70 people. Peggy Harris has offered to take care of the food and serving and PROCAPA will pay the bill.

~Rolfe Bergsman, was speaking on behalf of Gail Mack, and mentioned that volunteers are needed to assist at the ticket sales table each night of the show.  Every night, from now on, there will be a CAPA staff member present at the ticket sale table and will be in charge of the money for that night.

~Rolfe asked, on behalf of Gail, if Nancy Carroll would do the check in and out of costumes again for the upcoming show, Nancy agreed.  A costume calendar was handed out if you have questions, please contact Gail Mack.  We need people to sew at school or at home.  If you can assist with sewing costumes please contact Gail Mack via e-mail.

~ Carol Dobos asked if each chair person for each committee would take a few minutes to write up a detailed list of what their job entails.  She would like to leave these details for the incoming PROCAPA members to use as a guideline for next year.  Please get these lists to Carol Dobos by the April PROCAPA meeting.

Committee Chair Persons Reports:

Advertising: Chair Person Needed;

Arts Camp: Stephanie Hebert and Sandy Coyne; Scheduled for Saturday, February 23, 2008 8:00am – 3:00pm. Contact Sandy Coyne if you can help with Arts Camp.  Many adults are needed.  Sandy has the packets ready to deliver to the schools for students to have. 

Awards Banquet: Thespian Board & PROCAPA Board; Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road

Backstage Monitoring: Mrs. Hoff has agreed to make phone calls and set up the backstage monitoring for Sweet Charity.

CAPA Apparel: Georgie Ryktkarsyk;

Concession: Kathy Lancaster;

Costume Help: Nancy Carroll;  Nancy will be helping with Sweet Charity.

Flower Sales: Carol will order flowers from Bob Farr Florist.  Peggy Harris will be making money envelopes for the workers at the table.  The envelope should always be turned into a staff member at the end of the night.

Fundraising: Chair Person Needed

Matinees: Sandy Coyne; Two checks are missing from the Wizard of Oz. Sandy is asking for every PROCAPA member to look through there paper work and make sure they don’t have the checks.  A suggestion was made to Sandy to offer to the schools that the checks are from that PROCAPA will pay the stop payment on the current checks if they will write us new checks.  We are willing to wait until June to see if the checks show up.  Sandy said she would make the offer.  Sandy has one matinee scheduled for Sweet Charity.

Newsletter: Suspended for now.

Parent Box: Carol Dobos; Currently scheduled for Saturday, February 23, 2008 with a rehearsal scheduled for Friday, February 22, 2008.  Carol will send an e-mail out for an extra meeting just for Parent Box.

Photography: Mr. Knieriem and Gail Mack; Carol will contact Mr. Knieriem regarding the photos for Sweet Charity and will ask him to take the head shots of those that still need one.

Photo Sales: Delcia Toth; The OZ photo CD’s and headshots should be ready soon.  Gail will give to the students when ready.

Premier: Carol Dobos – The movie premier is scheduled for Saturday, May 3, 2008.

Production Packets: Anna Fitzpatrick; Packets for Sweet Charity were sent out prior to the holiday break in December.

Publicity: Jesus Murillo; Carol will contact Jesus to make sure he gets some info in the newspaper regarding Sweet Charity.

Rehearsal Food: Laura Novotny; Peggy Harris will do Sweet Charity

Senior Dinner: Ms. Mack and Carol Dobos;

Set Construction: David Ryktarsky; Work calls have begun.  7:00pm -10:00pm each night and they will be working on Saturday, Jan. 26^th.  Watch for an e-mail on the time.

Ticket Sales:  Gail Mack; Help will be needed at the ticket sale table the night of the shows.

Show Programs: Karen Ann Smith will help with proofing the Sweet Charity programs.

Web Master: Laura Shapiro; Concerns were raised about how hard it is to order tickets through the web site.  Some members feel the web site needs to be friendlier.  Carol was going to speak to Gail Mack about this issue.

The meeting was adjourned at 9:15pm.

PROCAPA Meeting dates for 2007 – 2008 school year:  Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.

                        February 25, 2007           March 17, 2008

                        April 21, 2008              May 19, 2008

All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room) or in the Black Box.  Never quite sure!!

Submitted by

Peggy Harris

January 22, 2008

PROCAPA Secretary

 of the PR

OCAPA MEETING

Monday, November 19, 2007

The meeting was called to order by Carol Dobos @ 7:10PM.

Present at the meeting were 4 Board members, 10 PROCAPA members and Mr. Rolfe Bergsman

October meeting minutes are approved.

Treasurer’s Report: Submitted by Mark Weiss

            Prior Balance: $8845.86 as of October 15, 2007

            Checks written: $247.57 for Domain Renewal for 07-08

            $2,914.80 for the purchase of new camera

            $1,680.10 for Wizard of Oz programs

            $2,970.00 for curtains for dance room

            Current Balance: $1,033.39 as of November 19, 2007

New Business:  Carol Dobos mentioned so problems between students and parent volunteers during performances of Oz.  Mr. Bergsman was made aware of the problems and only Mr. B was given the names of the student(s) involved.  Mr. B said he would speak to Ms. Mack and they would handle the student(s) on their end and that for the next show all students will be sat down and talked to regarding the backstage parents and the role they are playing.  Carol will also speak with Ms. Mack.

Carol received an e-mail from Mary Murphy stating she was sorry she could not attend our meeting.  She also asked if PROCAPA could help her with funds for guest artist to work with the student for the upcoming Jazz Blowout and Annual Concert of Dance.  The guest’s she is looking at are $600 each and she is looking to have a total of 3 guests.  This is still in the discussion stage. Carol will speak to Ms. Mack regarding this also.

Committee Chair Persons Reports:

Advertising: Chair Person Needed; The articles in the newspaper was very nice, thanks to the person that called the local paper.

Arts Camp: Stephanie Hebert and Sandy Coyne; Currently scheduled for Saturday, February 23, 2008 8:00am – 3:00pm

Awards Banquet: Thespian Board & PROCAPA Board; Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road

Backstage Monitoring: Chair Person Needed

CAPA Apparel: Georgie Ryktkarsyk; Georgie brought some samples with her to the meeting.  Orders need to be in by Dec. 14^th to have by Christmas. It was asked if there could be CAPA Tech apparel?  Georgie said that “Tech” could be added to any of the merchandise. It was decided to use a spotlight as the Tech logo.  **Mr. B also has order forms for some CAPA Tech T-shirts ~ Peggy knew this info and completely forgot to mention this, so sorry!

Concession: Kathy Lancaster; Concession went GREAT for Oz.  Thank you to all that made donations and feel free to send more for the next show.

Costume Help: Mary Rayes and Nancy Carroll;  Thank you! Thank you! Thank you!  What a great job.

Flower Sales: Carol ordered flowers from Bob Farr Florist.  We sold out on Thursday night and the delivery made on Friday night sold out between Friday and Saturday.

Fundraising: Chair Person Needed

Matinees: Stephanine Hebert and Sandy Coyne; The Wizard of Oz is set for two matinees.  Monday, November 12 and Tuesday, November 13.  Both shows were sold out.  We charge $3 a person for matinees and that money all goes to PROCAPA.

Newsletter: Suspended for now.

Parent Box: Carol Dobos; Currently scheduled for Saturday, February 23, 2008 with a rehearsal scheduled for Friday, February 22, 2008.

Photography: Mr. Knieriem and Gail Mack; Gail Mack took the head shot photos.  Mr Knieriem and other volunteers took over 2000 photos of the show.  He will pick the best 600 to put on the CD.  We talked about the order forms going home in the production packet next time and charging a few dollars more to mail the CD’s home instead of relying on the students to bring them home. Mr. Knieriem will take care of getting the new order forms to Anna in time for the packets.  It was decided that the CD sales should still be available at the shows too.  We can use the same order forms and have people fill them out themselves.

Photo Sales: Delcia Toth; 40 CD’s were sold for Oz.

Premier: Carol Dobos – The movie premier is scheduled for Saturday, May 3, 2008.

Production Packets: Anna Fitzpatrick

Publicity: Jesus Murillo

Rehearsal Food: Laura Novotny; Total served, 3 meals, was 450 people (students, tech, pit, parents).  Cost worked out to be $2.47/person.

Senior Dinner: Ms. Mack and Carol Dobos;

Set Construction: David Ryktarsky; We need more help for the next show.  We had way to many late nights and were short handed many nights.  Please remind your student that they MUST stay to strike after the show on Saturday night.  We had a handful of parents and some students.  If all the students had stayed the set could have gotten done on Saturday night. 

Ticket Sales:  Robyn Koralewski; No report available

Show Programs: Jill Bolton has offered to work with Ms. Mack’s student and proof the programs prior to printing.

Web Master: Laura Shapiro

The meeting was adjourned at 9:00pm.

PROCAPA Meeting dates for 2007 – 2008 school year:  Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.

                        December 17, 2007     January 21, 2008          February 25, 2007           March 17, 2008

                        April 21, 2008              May 19, 2008

All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room) or in the Black Box.  Never quite sure!!

Submitted by

Peggy Harris

December 3 ,2007

PROCAPA Secretary

Minutes of the PROCAPA MEETING

Monday, October 15, 2007

The meeting was called to order by Carol Dobos @ 7:20PM.

Present at the meeting were 4 Board members, 10 PROCAPA members and Mr. Rolfe Bergsman

One change was made to the prior minutes.  The food count for the rehearsals for The Wizard of Oz is approx. 154 not 94 as mentioned last month.  The minutes from the prior meeting were then approved.

Treasurer’s Report: Submitted by Mark Weiss

            Prior Balance: $8816.42 as of September 17, 2007

            Check written: $330.56 to Peggy Harris for Starbox materials

            Current Balance: $8485.86 as of October 15, 2007

New Business:  Mr. Murillo brought to the PROCAPA attention that he would like to write a grant to get money to supply a recording studio for the LPS/CAPA students to use. Mr. Murillo mentioned the need for such a space is for students to have a “professional” recording to send to schools and camps for scholarships and acceptance.  It would be helpful to students that can not make an audition in person. There was much discussion on this subject and Mr. Bergsman mentioned that at the present time CAPA/Churchill High School does not have a room that could be used for such a purpose.  Mr. Bergsman did mention that CAPA has plenty of computers that can help with making a DVD to send for the same reasons.

Committee Chair Persons Reports:

            Advertising: Chair Person Needed

Arts Camp: Stephanie Hebert - Currently scheduled for Saturday, February 23, 2008 8:00am – 3:00pm

Awards Banquet: Thespian Board & PROCAPA Board – Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road

Backstage Monitoring: Steve & Katie Horvath; Ms. Mack submitted a schedule of dates that we need parents to help backstage.  These dates included the two morning matinees, November 12 & 13, and the three evening shows, November 15, 16 & 17.

CAPA Apparel: Georgie R. will be the CAPA representative and work with Sharon Linder.  We would like to have apparel available to look at and have orders placed at the evening shows of The Wizard of Oz.

Concession: Kathy Lancaster; Carol spoke with Mr. Anderson and she “assured” her that he is working on having the Coke cooler returned to CAPA.  Mr. B has a spot reserved in the dance closet for the cooler.

Costume Help: Mary Rayes and Nancy Carroll;

Flower Sales: Carol will contact Andrea McCarthy – We will be using Bob Farr Florist again.

Fundraising: Chair Person Needed

Matinees: Stephanine Hebert and Sandy Coyne; The Wizard of Oz is set for two matinees.  Monday, November 12 and Tuesday, November 13.

Newsletter: It has been decided that we will not have a PROCAPA newsletter for the 07-08 school year.

Parent Box: Carol Dobos – Currently scheduled for Saturday, February 23, 2008 with a rehearsal scheduled for Friday, February 22, 2008.

Photography: Mr. Knieriem and Gail Mack – Anyone interested in helping with photography of shows should contact Carol Dobos or Gail Mack.

Photo Sales: Delcia Toth has offered to head up photo sales at the shows.  Thank you Delcia!

Premier: Carol Dobos – The movie premier is scheduled for Saturday, May 3, 2008.

Production Packets: Anna Fitzpatrick

Publicity: Jesus Murillo

Rehearsal Food: Laura Novotny; – Laura has a new count of approx. 154 people to feed for rehearsals.  This includes cast, staff, pit and crew.  She will be supplying meals for November 7, 8 & 10.  PROCAPA will be paying for all three meals.

Senior Dinner: Ms. Mack and Carol Dobos

Set Construction: David Ryktarsky; Construction for The Wizard of Oz has begun.  M-F 7:00 to ? for everyone and students may stay and help from 2:30pm to 5:00pm any day.

Ticket Sales:  Robyn Koralewski; Tickets are currently on sale!

Show Programs: Jill Bolton has offered to work with Ms. Mack’s student and proof the programs prior to printing.

Web Master: Laura Shapiro

The meeting was adjourned at 9:00pm.

PROCAPA Meeting dates for 2007 – 2008 school year:  Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.

                        November 19, 2007    December 17, 2007

                        January 21, 2008          February 25, 2007           March 17, 2008

                        April 21, 2008              May 19, 2008

All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room) or in the Black Box.  Never quite sure!!

Submitted by

Peggy Harris

October 20, 2007

PROCAPA Secretary

Monday, September 17, 2007

The meeting was called to order by Carol Dobos @ 7:05PM.

 Present at the meeting were 4 Board members, 6 PROCAPA members. Ms. Gail Susan Mack and Mr. Rolfe Bergsman were also present.

Carol Dobos introduced the 2007 – 2008 PROCAPA Board.

President: Carol Dobos  734.427.9284

Vice-President: Dave Ryktarsyk  734.427.8687

Secretary: Peggy Harris  734.953.1135

Treasurer: Mark Weiss  734.422.9053

Ms. Mack spoke about the Star Box (Tuesday, September 18, 2007).  She reviewed what she would be speaking about and asked for suggestions of other subjects to be mentioned.  Carol Dobos also spoke about what she would be talking about at the Star Box.

Mark Weiss gave a brief treasurer’s report.  We currently have $8831.00.  Mark reimbursed Peggy $330.56 for Star Box materials. Ms. Mack asked if she could order a new camera for the film department, cost is approx. $3,000 and she would like to purchase 3 or 4 batteries for $105/each.  This purchase was approved.

Ms. Mack mentioned that the dance room, that Mrs. Kwiatkowski is using, does not have ballet bars in it and would like to know if PROCAPA would purchase them for Mrs. Kwiatkowski.  This needs to be discussed at the next meeting.

There are other needs/wants for the CAPA Teachers but Ms. Mack and Mr. B suggested we wait until the Board of Education finishes with the list they were given last spring and then maybe PROCAPA can help with whatever the board does not take care of.

PROCAPA is still planning on purchasing the curtains for the dance room.

 Committee Chair Persons Reports:

            Advertising: Chair Person Needed  

Arts Camp: Stephanie Hebert - Currently scheduled for Saturday, February 23, 2008 8:00am – 3:00pm

Awards Banquet: Thespian Board & PROCAPA Board – Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road 

Backstage Monitoring: Steve & Katie Horvath 

CAPA Apparel: Chair Person Needed – Sharon Linder has offered to make the merchandise but we need a CAPA person to take orders and be the “in-between” person. 

Concession: Kathy Lancaster with the help of Popcornmeister Mark Weiss – All CAPA families have been asked to donate one box of candy and/or a case of soda (Coke products only) and/or water (Dasani only).  All beverages MUST be Coke products.  LPS has a contract with Coke and we must use Coke products only.  Donations can be brought to any CAPA teacher.  Please mark your donations CAPA.   Over the summer our Coke cooler was sent back to Coke per someone at Churchill High School.  Mr. B and Mrs. Mack are working with Mr. Anderson to get another cooler or a refrigerator for CAPA.  The merchandise that was left in the cooler has been found.

Costume Help: Mary Rayes and Nancy Carroll.  Mary Reyes in already on board helping with The Wizard of Oz. 

Flower Sales: Carol will contact Andrea McCarthy – We will be using Bob Farr Florist again.  

Fundraising: Chair Person Needed 

Matinees: Stephanine Hebert and Sandy Coyne 

Newsletter: Chair Person Needed

Parent Box: Carol Dobos – Currently scheduled for Saturday, February 23, 2008 with a rehearsal scheduled for Friday, February 22, 2008. 

Photography: Mr. Knieriem and Gail Mack – Anyone interested in helping with photography of shows should contact Carol Dobos or Gail Mack. 

Photo Sales: Chair Person Needed 

Premier: Carol Dobos – The movie premier is scheduled for Saturday, May 3, 2008.

Production Packets: Anna Fitzpatrick

Publicity: Jesus Murillo

Rehearsal Food: Laura Novotny – Laura will handle rehearsal food for 3 rehearsals for The Wizard of Oz.  PROCAPA will cover the cost of the 3 meals. There are 65+ students in this show.

Senior Dinner: Ms. Mack and Carol Dobos

Set Construction: David Ryktarsky – Construction for The Wizard of Oz will begin Monday, September 24, 2007.  CAPA has the auditorium on November 1^st.

Ticket Sales:  Robyn Koralewski

Show Programs: Ms. Mack mentioned that she has a student that would like to take on the task of Show Programs. Ms. Mack is asking for an adult to help this student and be a proof reader for the programs.

 Web Master: Laura Shapiro

Treasurer: Mark Weiss 

The meeting was adjourned at 9:00pm.

 PROCAPA Meeting dates for 2007 – 2008 school year:  Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.

                        October 15, 2007        November 19, 2007         December 17, 2007

                        January 21, 2008          February 25, 2007           March 17, 2008

                        April 21, 2008              May 19, 2008

 All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room) or in the Black Box.  Never quite sure!!

 Submitted by

 Peggy Harris

September 21, 2007

PROCAPA Secretary

Minutes of the PROCAPA MEETING

Monday, May 21, 2007

The meeting was called to order by Dan Wellman @ 7:10pm.

Present at the meeting were 3 Board members, 5 PROCAPA members, Mr. Rolfe Bergsman, Mrs. Mary Murphy and Mrs. Wendy Kwiatkowski.

Minutes from the prior meeting were approved.

Committee Chair Persons Reports:

            Advertising: N/A

Arts Camp: N/A

Awards Banquet: The invitations were sent home with the students.  Gail will be collecting the R.S.V.P.’s and money.  Gail will keep a running count and give head count to Peggy for the hall.  Peggy and Ken Harris are working with the Thespian Board on the center pieces.  Peggy mentioned that maybe the Thespian Board members should not be Senior’s.  Senior’s don’t really seem to have the time to put into the banquet that is needed.  Peggy has been asking for information from the Thespian Board for months and finally gave up and did the work herself for the center pieces.  Mr. Bergsman mentioned that maybe the board could have 2 Senior’s and 2 Junior’s.  Mr. Bergsman said he would chat with Gail regarding this matter.  Dan Wellman mentioned an e-mail he received requesting that PROCAPA pay for the staff to attend the banquet.  A vote was taken and passed. PROCAPA will pay for the 5 CAPA Staff members to attend the banquet.  Dan Wellman has the DJ set for the night.  The total is $300 for the night.

Backstage Monitoring: N/A

CAPA Apparel: N/A

Concession: A job well done for the year!  Thank you to all that worked concession’s this year.  The left over pop and water are in the cooler for the staff and students to use up this year or at the summer party.  The candy left in the cooler should not be touched….it is being saved for next year.

Movie Premiere:  N/A

Costume Help: N/A

Flower Sales: N/A

Fundraising: N/A

Newsletter: N/A

Parent Box: N/A

Photography: N/A

Photo Sales: N/A

Publicity: Jennifer Williams did a nice write up on Ponderosa.  Thank you for all you did this year!!

Rehearsal Food: N/A

Set Construction: N/A

Ticket Sales: N/A

Show Programs: N/A

Production Packets: N/A

Senior Dinner: Scheduled date is June 7^th.  Ms. Mack, Carol Dobos & Theresa Smith will handle this.

Web Master: Mrs. Murphy and Mrs. Kwiatkowski asked if they could have their bio’s updated on the web site.  Laura mentioned to just e-mail her the new bio’s and some dance photos and she will get them on the web site. 

20^th Year Reunion: N/A

New Business: Mrs. Murphy mentioned that Mrs. Kwiatkowski’s has been let go from her position with CAPA.  Mr. Anderson had to make staff cuts at Churchill and Mrs. Kwiatkowski was one of them.  Mrs. Murphy said there is still a little hope that Mrs. Kwiatkowski’s job could be saved at part time hours.  Mrs. Murphy has asked if Mrs. K is let go could we forego the curtains for the dance room and use the money to hire Mrs. K to help with special events.  Discussion was had that the money raised from PROCAPA is for use for the students and this would be a good use of the money.  A vote was taken and passed that if Mrs. K is let go that we will supply money (that was to be used for curtains) to Mrs. Murphy to hire Mrs. K for help on special events.   Mr. Bergsman mentioned that he was unsure that the district will be doing and paying for all the work that still needs to be done in the Black Box.  He said he is sure he will be asking PROCAPA for some money to get some of the work completed by the start of the school year.  He will keep us posted on what he learns from the district.  It was also discussed that if anyone knows of someone that could do Grant Writing for the benefit of CAPA that would be a big help.  If CAPA could receive Grant Funding we could improve many items that need to be taken care of without using all the PROCAPA funds. If anyone can help with this please see the CAPA staff.

Elections:  The 2007 – 2008 PROCAPA Board was voted on and the results are…..

            Carol Dobos; President

            Dave Ryktarski; Vice President

            Peggy Harris; Secretary

            Mark Weiss; Treasurer

Treasurer: Mark Weiss; The figures below will reflect the time period between

April 16, 2007 – May 21, 2007

Prior Balance: $11,535.94 (balance on account as of April 16, 2007

Subsequent to this: $730.60 added to the account

                                 $1,212.36 in check written during this period

Included in the above additions to the account

$75 in miscellaneous contributions (concessions, photo CD’s etc)

$158 in additional arts camp contributions

$126 in additional ensemble contributions from Mrs. Porter

Included in the checks written during this period include:

                                    $666.37 for Premier Night Items          

$300.79 for Wendy Kwiatkowski (for Annual Concert for Dance costumes that she purchased)

$11,054.12 Current balance on account as of today, May 21, 2007

Notes: $318 due from Lori Porter for reimbursement for up front recital cost.

This message was received via e-mail to Peggy Harris on May 25, 2007. “I would just like a note that I paid Mark Weiss $130 toward the concert cost he paid and I am waiting for documentation of the check he wrote so I can get the rest of the money from the choir department. Thank you Lori Porter”

The meeting was adjourned at 8:10pm.

PROCAPA Meeting dates for 2007 - 2008 school year:  3^rd Monday of each month beginning in September.

All meetings begin at 7:00pm in the Black Box

Submitted by

Peggy Harris

May 25, 2007

PROCAPA Secretary

Minutes of the PROCAPA MEETING

Monday, April 16, 2007

The meeting was called to order by Dan Wellman @ 7:10pm.

Present at the meeting were 4 Board members, 7 PROCAPA members and Mr. Rolfe Bergsman.

Committee Chair Persons Reports:

Advertising: N/A

Arts Camp: A big thank you to Stephanie Hebert and her volunteers.  The day was a big success.  Stephanie mentioned that she was given a hard time by some school secretaries regarding the fliers and the fact that they had to run copies themselves and pass them out to the teachers.  A suggestion was made that next year the flier be delivered via inter-office e-mail through LPS.  The only other