BYLAWS OF

PROCAPA

ARTICLE I - NAME, PURPOSE

Section 1: The name of the organization shall be PROCAPA, an acronym for Parents and Relatives Of Creative

And Performing Arts. It is a non-profit parent/relative support organization for the Creative And Performing Arts

program of The Livonia Public School system.

Section 2: PROCAPA is organized exclusively for charitable, scientific and educational purposes, more

specifically to support and enhance student learning through volunteer functions and fundraising.

ARTICLE II - MEMBERSHIP

Section 1: Membership eligibility shall consist of all parents and guardians of students currently enrolled in the CAPA program as well as the instructors of the program.  Membership eligibility is also extended to others wishing to be involved in support of the CAPA program.

ARTICLE III - MEETINGS

Section 1: Regular Meetings. Regularly scheduled meetings shall be held on the third Monday of every month

from July through June of the coming school year, unless otherwise set by the Board of Directors. Scheduled

meetings are subject to change according to performance dates and commitments. Date changes will be posted

on the CAPA website, www.starringcapa.com, at least 10 days before the meeting.  The President will notify

fellow officers of the change according to their preferred method of contact (telephone or email).

Section 2: Special Meetings. Special meetings shall be called by the President or the Board of Directors, who

shall also set the time and place.

Section 3: Notice of special meetings shall be given by mail, phone, or email not fewer than 10 days before the meeting.

ARTICLE IV - BOARD OF DIRECTORS

Section 1: Board Role, Size, and Compensation. The Board is responsible for overall policy and direction of the

Executive Committee of chairpersons. The Board shall have four Officers. The board receives no compensation

other than reimbursed expenses as designated by the operating budget.

Section 2: Board Meetings. The Board shall meet at the discretion of the President, or other Officers, at an agreed upon time and place. Board meetings are open.

Section 3: Board Elections. Election of new Officers or election of current Officers to a second term occurs at the May general meeting.  If two or more members vie for the same board position, a paper ballot vote shall be taken immediately.

Section 4: Terms. All Officers shall serve one-year terms, but are eligible for re-election. No Officers shall serve

more than two consecutive terms, in the same position.

Section 5: Quorum. A quorum of at least 10 members must be present before business can be transacted or motions made or passed.

Section 6: Notice. An official meeting requires that each member of the Executive Committee have written or

posted notice two weeks in advance.

Section 7. Officers and Duties. There shall be four officers of the Board consisting of a President, Vice President,

Secretary, and Treasurer. Their duties are as follows:

The President shall convene regularly scheduled membership/committee meetings and shall preside or arrange for other members of the Board Officers to preside at each meeting in the following order: Vice- President, Secretary, and Treasurer. The President shall procure the meeting site.

The Vice-President shall compile a list of volunteers for distribution to committee chairs and chair committees on special subjects as designated by the board.

The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of

minutes at all meetings, distributing copies of minutes, and assuring that organization records are maintained.

The Treasurer shall make a report at each meeting. Treasurer shall assist in the preparation of the budget with other Board officers, and make financial information available to Board members and the public. The Board must approve the budget and all expenditures must be within the budget. The Board must approve any major change in the budget. Monthly reports must be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members, and the public. Checks must be signed by 2 people; the Treasurer and President or Vice President.

Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from

present Board members by the Secretary two weeks in advance of a Board meeting. These nominations shall be

sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board

meeting. These vacancies will be filled only to the end of the particular Board member's term.

Section 9: Resignation, Termination, and Absences. Resignation from the Board must be in writing and received

by the Secretary. A Board member shall be dropped for excess absences from the Board if s/he has three

un-excused absences from Board meetings in a year. A Board member may be removed for other reasons by a

three-fourths vote of the remaining directors.

ARTICLE V - COMMITTEES

Section 1: The Board may create committees as needed, such as fundraising, costume help, concessions, etc.

The Board President accepts all committee chairs from a list of volunteers.

Section 2: The four Officers and all committee chairs serve as the members of the Executive Committee.

ARTICLE VI - AMENDMENTS

Section 1: These Bylaws may be amended when necessary. A temporary committee consisting of three or five members shall meet to consider proposed amendments. Proposed amendments, revisions, or modifications shall be presented at a regular membership meeting.  Changes to the By Laws shall require a 2/3 majority vote of those members present.

ARTICLE VII – Internal Revenue Code section 501 (c) (3) tax exemption compliance

1. Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

2. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.  No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.  Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contribution, to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

3. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or  shall be distributed to the federal government, or to a state or local government, for a public purpose.  Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purpose or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purpose.

    d.    In the case of disbandment, all PROCAPA monies will be redirected into the Livonia Public School's CAPA fund. 

           The Ttreasurer shall present a check in the full amount of the account balance to the CAPA Director and close the PROCAPA bank account.

These Bylaws were approved at a regular PROCAPA meeting on March 21, 2005 by unanimous vote of the members present.

Signed by:

Tom Wright – President

Anne Heikkinen– Vice President

Elaine Lochart – Secretary

Carol Kuhlman – Treasurer