Minutes of the PROCAPA General Meeting

Tuesday, October 11, 2011

MEETING DATES

Tuesday - November 8, 2011

Tuesday – December 13, 2011

Tuesday – January 10, 2012

Tuesday – January 31, 2012

Tuesday – March 13, 2012

Tuesday – April 3, 2012

Tuesday – May 8, 2012

Tuesday – June 12, 2012

Present at the meeting were the PROCAPA Board – Dawn Casella, Angie Giraud, Terry Brennan, Mary Bagazinski, Ms. Murphy, Mr. Bergsman, 2 of the Thespian Board members & 3 PRO-CAPA Members.

7:05 pm meeting called to order.

Treasurers Report – report submitted by Mary Bagazinski to Dawn Casella for inclusion with minutes. The figures below reflect the time period between June 6, 2011 and September 30, 2011

·         Revenues    

·         Concessions “Last Five Years”                          $38.50

·         Yearbook Orders                                                $215.00

·         Field Day Admission                                         $126.00

·         Entourage Yearbooks – Lost check                $565.25

·         Window Cling Orders                                          $20.00

·         CAPA Banquet Ticket Sales                         $3,100.00

·         Total Revenues                                                $4,.64.75

·         Expenses                                                                                

·         Bank Fees – Stop Payment                                $66.00

·         A. Giraud – Field Day Food                              $174.35

·         Planet X/Ultimate Bounce–Field Day Dunk  $242.00

·         Entourage Yearbooks–reissue final payment $590.25

·         St Mary’s Cultural Center – Banquet          $1,704.48

·         Nick at Night – DJ CAPA Banquet                  $300.00

·         CAPA Banquet Flowers                                    $130.63

·         D. Casella – Computer for PROCAPA           $370.99

·         D. Ryktarsyk – Tools/Drills                                $292.56

·         D. Casella – CAPA Picnic Food                      $150.52

·         Total Expenses                                                $4,021.78

·         Excess / (Shortage) of Revenue/Expense             $42.97

·         Ending Fund Balance as of 9/30/11                 $9,508.16

PROCAPA Balance                                                         $9,167.21

Thespian Balance                                                                $340.95

Total Fund Balance                                                          $9,508.16

October Transactions to date:

·   Expense: Website Domain Fee                          $254.39

Balance as of October 11, 2011                                     $9,253.77

Committees

• Awards Banquet – June 18, 2011  - Terry Brennan & Connie
  • See if Johanna Whittbracht has book from last year
  • 6:00 – 11:00 pm
• Arts Camp – January 15, 2011 – Wendy Kwitkowski
  • New check-in form needed for this year
  • Shirts need to be ordered much earlier
  • 9:00 am – 3:00 pm
• Backstage Monitoring – Giselle Walsh
• CAPA Apparel – Kathleen Falkowski
• Concessions – Shirley Totten
• Costume Help – Connie & Angie Giraud
• Flower Sales – Sandy Dixon
• Photography – Michael Casella
• Photo Sales – Sandy Dixon
• Publicity
• Rehersal Food – Angie Giraud
• Show Programs – Dawn Casella
• Production Packets
• Ticket Sales – Matt Zmud
• Webmaster – Rose Ermete
• Set Construction Tom Kuzyniec & Tim Walsh

Old Business

• Star Box – 9/29/11 7:00 pm
  • Went great
  • Announce Fall shows at the Banquet due to timing issues with announcing at Starbox

New Business

• Greek Tragedies
  • Set build happening 4:00 every night but Friday
    • Students will be helping
    • Mr. B. to build on stage items / PROCAPA to build round platform over pit
  • Costumes
    • Money given to purchase fabric for Greek Shows
    • Togas possibly from Ms. Mack’s room or from all school – box in closet
  • Rehearsal Food
    • Food for Greek Shows – Oct 29, Nov 1 & 2
• Bylaws
  • Discuss changes to bylaws at November meeting
    • Bylaws can be fond on www.starringcapa.com
• Advertising in programs
  • Verify ads carry through entire season when purchased at that price level
• Discuss possible changes to meeting dates or times due to conflict with SANP meetings that some PROCAPA members are attending
• Cameras
  • For video taping shows – owned by PROCAPA (no student use)
    • Mr. B to search on pricing and get quotes
    • Get current cameras fixed for student use

Thespian Board –

• Car Wash
  • Raised $637
• Halloween Black Box – Twilight Zone Theme
  • October 22
  • 7:30 start due to event in Aud
  • Help from PROCAPA on set
• CAPA Wrap – Nov 18^th
  • PROCAPA to provide Apples & Carmel and Doughnuts
    • All Day for approximately 200
• Photo Boards
  • Jenna to bring in for storage
• Yearbooks
  • Jenna to choose new company due to pricing increase
  • Ordering less books this year
  • Hard order deadline – no books to be sold that were not ordered
  • Schedule a picture day so everyone is in the book

Meeting adjourned at 8:15 pm

Next PROCAPA Meeting – 11/8/11 – Tuesday