Minutes of
the PROCAPA Board Meeting with the Thespian Board
December 13,
2011
Present at
the meeting were the PROCAPA Board, Ms. Porter, Mr. Bergsman, 3 of the Thespian
Board members and 8 PROCAPA Members.
Introductions were made.
Treasurer’s
Report-
the PROCAPA
Fund balance is $8486.26.
Bank Balance
as of November 01, 2011
$9750.77
Revenues
Total Revenues
$
-
Expenses
Star Box
4.22
Greek Show Rehearsal Food
335.92
Concession Startup
160.00
Greg Reuter-Guest Residency
1318.62
Total Expenses
$1818.76
Excess/Shortage of Revenue/Expenses
-$1818.76
Bank
Balance as of November 30, 2011
$7932.01
ProCAPA
Balance
$7094.06
Thespian
Balance
837.95
Total Funds
$7932.01
December
Transactions to Date:
Revenues:
Car Wash
$ 140.00
Halloween Black Box
125.00
Greek Shows Concession
129.25
Cash Startup Money Returned
160.00
Balance as of December 13, 2011
$8486.26
Secretary’s
Report-
·
Minutes and Treasurer’s Reports will be posted on CAPA website from now on.
·
Secretary will send personal invites to shows to the School Board, individually.
Discussed
District Fine Arts/Tech Millage-
District
visited on Nov 4, 2011 to check conditions of CAPA and Churchill fine arts rooms
for millage they will be proposing to update fine arts and technology throughout
the district. Black Box was shut down, cleared, sorted and cleaned. Hope to get
it up and running by 2nd semester.
Bylaws-
Bylaws were
assessed and restructured at a special meeting by members of the Board and
Executive Committee. Changes were made to reflect concern about disbandment of
CAPA and where the monies would go in that case. We also found out we had lost
our tax free status. Mary Bagazinski has been working hard to get this back by
the end of the year. Other changes can be viewed in the online bylaws.
Committee
Reports-
·
Awards Banquet-Terry Brennan & Connie Bourlier –Starting on their planning.
·
Arts Camp-Wendy Kwitkowski- 4th through 8th grade, mass
email with more info to come.
·
Backstage Monitoring-Gisele Walsh-Will need lots of volunteers for Footloose.
·
CAPA Apparel-Kathleen Falkowski-Another order will be placed after Footloose and
before summer.
·
Concessions-Shirley Totten- Coke contract has not been renewed so we are not
required to purchase Coke products.
·
Costuming-Connie Bourlier-Need help to clean out and organize costumes ASAP!
·
Flower Sales-Sandy Dixon
·
Photography-Michael Casella
·
Photo Sales-Sandy Dixon
·
Publicity-Dawn Casella- Mr. MacDonald paid to print posters for Footloose
·
Rehearsal Food-Angie Giraud- 67 kids in Footloose and a ½ pit, will need to feed
about 90 per meal
·
Show Programs-Matt Zmud
·
Set Construction-Tim Walsh- Meeting on Jan 3 with Set Designer at Churchill
7-8pm
·
Ticket Sales-Matt Zmud
·
Videography-Michael Casella
·
Webmaster-Rose Ermete
Meeting
Dates:
October 11
March 13
November 8
April 3
December 13
May 8
January 10
June 12
January 31
Thespian
Board-
Pool Party December 22, 2011 7-9pm.
$5 CAPA students, $7 guest, pizza provided, kids bring finger food and pop, will
need lifeguards.
Holiday
Spectacular:
·
Saturday December 17, 2011 at 7pm
·
Angie making Cocoa, attendees bring cookies
New
Business:
·
Rolf Bergsman-Fund Raising ideas: Biggby’s Coffee fundraiser and Band show
organized by Jeff Downs-Membership was positive on both ideas
·
Rolf Bergsman-Possible Field Trip to Stratford, Ontario for Festival.
Adjournment
8:15 pm