Minutes of the PROCAPA General Meeting
Tuesday, November 8, 2011
MEETING DATES
Tuesday – December 13, 2011
Tuesday – January 10, 2012
Tuesday – January 31, 2012
Tuesday – March 13, 2012
Tuesday – April 3, 2012
Tuesday – May 8, 2012
Tuesday – June 12, 2012
Present at
the meeting were the PROCAPA Board – Dawn Casella, Angie Giraud, Terry Brennan,
Mary Bagazinski, Ms. Murphy, 2 of the Thespian Board members & 5 PRO-CAPA
Members.
7:08 pm
meeting called to order.
Treasurers
Report
– report submitted by Mary Bagazinski to Dawn Casella for inclusion with
minutes. The figures below reflect the time period between October 1, 2011 and
November 8, 2011
·
Revenues
·
Thespian Car Wash
$497.00
·
Total Revenues
$497.00
·
Expenses
·
Website Domain Fee
$254.39
·
Total Expenses
$254.39
·
Excess / (Shortage) of Revenue/Expense
$242.61
·
Ending Fund Balance as of 10/31/11
$9,750.77
PROCAPA Balance
$8,912.82
Thespian Balance
$837.95
Total Fund Balance
$9,750.77
November Transactions to date:
·
Expenses
·
Fall Shows – Rehersal Food
$340.14
·
Cash Start Up – Concessions & Box Office
$160.00
Balance as of
November 8, 2011
$9,250.63
Pending
Revenue:
·
Halloween Black Box
·
Concessions from Fall Shows
·
Cash Start-ups Returned
Committees
·
Awards Banquet – June 18, 2011 - Terry
Brennan & Connie
·
Arts Camp – January 21, 2011 – Wendy Kwitkowski
o
20 Schools need info
delivered to – PROCAPA members to handle
o
LPS Printed Packets
§
Color-coded for ease
o
Specific charts for paid
and t-shirts
o
More specific check-ins
needed
o
Building request needs to
still be put in – Mary Murphy to handle
o
Volunteers needed for 2
shifts
§
8 – 12 & 11 – 3
§
Sign-up sheet distributed (will need more volunteers at December meeting)
·
Backstage Monitoring – Giselle Walsh
o
Issues addressed that
parents had concerns that the Greek shows did not request monitors
§
2nd weekend performances will have monitors to ease parents concerns
·
CAPA Apparel – Kathleen Falkowski
·
Concessions – Shirley Totten
·
Costume Help – Connie & Angie Giraud
·
Flower Sales – Sandy Dixon
·
Photography – Michael Casella
·
Photo Sales – Sandy Dixon
o
DVD’s will be sold of the
Greek Shows $15 each
·
Publicity
·
Rehersal Food – Angie Giraud
·
Show Programs – Matt Zmud
o
No price from LPS on
receipt for Greek Programs
·
Production Packets
·
Ticket Sales – Matt Zmud
·
Webmaster – Rose Ermete
·
Set Construction - Tim Walsh
o
Set Designer hired for
Footloose
o
Crew Chief hired for
Footloose
§
Build will begin after Thanksgiving break
Old Business
o
Greek Tragedies
§
$2 – 5 tickets given out on 2nd Thursday Show
o
Cameras
§
New cameras will NOT be purchased – old cameras will be repaired
New Business
·
Greg Rueter Visit
o
It’s AWESOME
§
In all classes 3 times every student with 2 CAPA classes will have 4 contacts
§
Working with all Footloose actors
§
Privates & mock auditions being held
·
Bylaws
o
Changes were discussed
§
Committee formed to work through needed changes
·
Holiday Spectacular
o
Publicity out to parents
§
Invite mailed to parents
o
PROCAPA will serve Hot
Cocoa
§
Students will bring cookies
·
School board liaison needed – send e-mails out about all performances
·
Wish List
o
Epson projector with cart
·
Footloose overshadowed Greek Shows
o
It was discussed that next
year the musical does NOT start until AFTER the Fall shows wrap up to NOT
overshadow the students that are in the plays
Thespian
Board
–
·
Halloween Black Box – Twilight Zone Theme
o
Great event
·
CAPA Wrap –
o
On hold until Greg Rueter
leaves
·
Upcoming Events
o
December Pool Party
Meeting
adjourned at 8:40 pm
Next PROCAPA
Meeting – 12/13/11 – Tuesday