Minutes of the PROCAPA General Meeting
Monday, March 7, 2011
Present at
the meeting were the PROCAPA Board – Dave Ryktarsyk, Dawn Casella, Mary
Bagazinski, Angie Giraud,Ms. Murphy, 1 of the Thespian Board members & 4
PRO-CAPA Members.
7:01 pm
meeting called to order.
Treasurers
Report
– report submitted by Mary Bagazinski to Dawn Casella for inclusion with
minutes. The figures below will reflect the time period between the last meeting
held on February 1, 2011 and today
·
Revenues
·
Arts Camp
$1665.00
·
CAPA Wear
46.00
·
“Producers”
Ads & Concessions
732.55
·
“Producers”
Flower Proceeds
160.00
·
“Producers”
Ticket, Cons. Start up Returned
380.00
·
TOTAL
REVENUES
$2,983.55
·
Expenses
·
“Producers
Ticket & Concessions Start Up
$380.00
·
“Producers”
Meal – Happy’s Pizza
132.00
·
Yearbook 1st
Installment
213.60
·
CAPA Window
Clings
924.47
·
Kyle Grant
Shakespearean Workshop
50.00
·
TOTAL
EXPENSES
$1,700.07
·
Excess /
(Shortage) of Revenue/Expense
$1,283.48
·
Ending Fund
Balance as of 1/11/11
$11,525.66
PROCAPA Fund
Balance
$10,493.06
Thespian Fund
Balance
$691.20
Yearbook
Orders
$341.40
TOTAL
FUND BALANCE
$11,525.66
OLD BUSINESS
NEW BUSINESS
Next PROCAPA
Meeting – 4/4/11 – Monday
Minutes of the PROCAPA General Meeting
Tuesday, February 1, 2011
MEETING DATES
Monday – March 7, 2011
Monday – April 4, 2011
Monday – May 9, 2011
Monday – June 6, 2011
·
Revenues
·
TOTAL
REVENUES
$0
·
Expenses
·
Lori Porter
Music Ed. Conference
$120.00
·
Light Control
Box
100.00
·
Arts Camp
Pizza
193.80
·
TOTAL
EXPENSES
$413.80
·
Excess /
(Shortage) of Revenue/Expense
-$413.80
·
Ending Fund
Balance as of 1/11/11
$10,242.18
Thespian Fund
Balance
$691.20
Yearbook
Orders
$555.00
·
Yearbook 1st
Installment Invoice
$213.60
·
Window Clings
Invoice
$924.47
Minutes of the PROCAPA General Meeting
Monday, January 11, 2011
MEETING DATES
Tuesday - February 1, 2011
Monday – March 7, 2011
Monday – April 4, 2011
Monday – May 9, 2011
Monday – June 6, 2011
Present at
the meeting were the PROCAPA Board – Dave Ryktarsyk, Dawn Casella, Mary
Bagazinski, Angie Giraud,Ms. Murphy, Ms. Porter, 3 of the Thespian Board members
& 7 PRO-CAPA Members.
7:20 pm
meeting called to order.
Treasurers
Report
– report submitted by Mary Bagazinski to Dawn Casella for inclusion with
minutes. The figures below will reflect the time period between the last meeting
held on December 14, 2010 and today
·
Revenues
·
CAPA Wear orders
$867.00
·
Crucible Ads, Photo CDs
145.00
·
Yearbook Orders
30.00
·
Shakespearean Workshop
50.00
·
Donations
5,097.75
·
TOTAL REVENUES
$6,189.75
·
Expenses
·
Webmaster Software
$117.07
·
Crucible Programs
321.36
·
Misc. PROCAPA Supplies
94.65
·
CAPA Wear – Sensational Stiches
658.00
·
TOTAL EXPENSES
$1,191.08
·
Excess / (Shortage) of Revenue/Expense
$4,998.67
·
Ending Fund Balance as of 1/11/11
$10,655.98
PROCAPA Fund
Balance
$9,409.78
Thespian Fund
Balance
$691.20
Yearbook
Orders
$555.00
TOTAL FUND BALANCE
$10,655.98
The Producers
o
Backstage Monitoring –
Jayme Schmitt
§
Volunteers needed – Tech Saturday, Wednesday 9th for dress rehersal,
·
3 per night – call at 6:00pm
o
Concessions – Shirley
Totten
§
Call for donations going out in production packets
§
4 volunteers per night needed + 1 for popcorn
·
Foresters volunteers will work concessions
o
Costume Help – Angie Giraud
& Connie Bourlier
§
Looking for prisoner costumes
o
Flower Sales
§
Dawn Casella to contact volunteers for selling at the shows
§
David Ryktarsyk to get order placed
o
Photography – Michael
Casella
§
Shoot stills on Wednesday – Full-Dress
§
Shoot video on Fiday & Saturday night shows
o
Photo Sales
§
Order form to go out in production packets
§
Box will be left out for show night orders
o
Production Packets
§
Ms. Porter completing for distribution by Friday, Jan 14th
o
Publicity – Delcia Toth
§
Dawn Casella forwarded show poster
§
Dawn Casella to contact Dr. Liepa to see if banner can be hung outside school
board building
o
Rehersal Food – Angie
Giraud
§
Tech Saturday – lunch
§
Dress Wednesday – snacks
§
Monday & Tuesday full run – dinner 6:00 pm
o
Set Building
§
Starting Wednesday, January 12th
§
Complete by February 4th
o
Show Program – Dawn Casella
§
Ms. Porter completing
·
Dawn Casella to send Foresters inside cover ad
§
MUST use LPS for printing
·
Need 2 week lead time
o
Ticket Sales – Delcia Toth
§
Ticket Processing program
·
Info going on
www.starringcapa.com
§
ON SALE NOW
Additional
Committees
·
CAPA Apparel – Georgi Ryktarsyk
o
2 Outstanding orders
o
21 orders with a profit of
$209.00
·
Webmaster – Rose Ermete
o
Dawn Casella to send Rose
volunteer lists to build PROCAPA e-mail list
·
Murder Mystery Dinner
o
Scheduled for April 7th
– Opening night of the All-School Musical (Little Shop of Horrors)
§
Need to find out if date can change
o
Burton Manor
§
PROCAPA to bring desserts
o
1920’s Chicago theme
§
Possibly using some set pieces from The Producers
Old Business
·
CAPA Pool Party 12-17-10
o
All in attendance had a
great time
New Business
·
Arts Camp – January 15, 2011 – 9:00 – 3:00
o
Current number of kids = 78
o
Current number of student
Mentors = 50
o
Volunteers for check-in
arrive by 8:30
§
Check-in starts at 9am
o
Volunteers for snacks and
lunch arrive by 10am
§
Lunch will be served @ 11:30am
§
100 to be fed
o
Programs = $55.00 for 150
o
Check-out to be handled by
PROCAPA
·
Conference for Ms. Porter
o
PROCAPA to cover
registration fee of $120
o
Will see if monies from
Foresters Grant will reimburse PROCAPA back
·
Window Clings
o
Dawn Casella to place order
$908.93 for 500 of each design
Thespian
Board
·
February Blackbox
o
UN-Valentines / Singles
Night (no couples allowed)
§
February 18th
§
7:00 pm
§
Black Box
§
Ms. Murphy to chaperone
Meeting
adjourned at 8:50 pm
Minutes of the PROCAPA General Meeting
Monday, November 15, 2010
MEETING DATES
Monday – December 13, 2010
Tuesday – January 11, 2011
Tuesday - February 1, 2011
Monday – March 7, 2011
Monday – April 4, 2011
Monday – May 9, 2011
Monday – June 6, 2011
Present at
the meeting were the PROCAPA Board – Dave Ryktarsyk, Angie Giraud, Dawn Casella,
Mary Bagazinski, Ms. Murphy, Mr. Bergsman, 1 of the Thespian Board members & 9
PRO-CAPA Members.
·
Revenues
·
Checks for Shakespearean Workshop
$200.00
·
TOTAL REVENUES
$200.00
·
Expenses
·
Bank Fees Printing Cost
$31.00
·
Kyle Grant – Shakespearean Workshop
$200.00
·
Angie Giraud – Crucible Sat Rehersal food
$77.61
·
TOTAL EXPENSES
$308.61
·
Excess / (Shortage) of Revenue/Expense
$(108.61)
·
Ending Fund Balance as of 11/15/10
$5005.11
PROCAPA Fund Balance
$4440.11
Thespian Fund Balance
$565.00
TOTAL FUND BALANCE
$5005.11
Committees
·
Awards Banquet – June 20, 2011 -
Angie Giraud & Johanna Whittbracht
o
6:00 – 11:00 pm
·
Arts Camp – January 15, 2011 – Wendy Kwiatkowski
o
9:00 am – 3:00 pm
·
Backstage Monitoring – Jayme Schmitt
o
For Crucible – help still
needed for Saturday
·
CAPA Apparel – Georgi Ryktarsyk
·
Concessions – Shirley Totten
·
Costume Help – Angie Giraud
o
Working with Mr. B for The
Crucible
·
Flower Sales
o
Not having for The Crucible
·
Photography – Paul Kinneran will work with Mr. B for The Crucible
o
Michael Casella & Paul
Kinneran to video
·
Photo Sales – drop box at events
·
Publicity – Delcia Toth
o
Mr. B to get on school
marquee
o
Mr. B to put on school
announcements
·
Rehersal Food – Angie Giraud
o
11/15 – had leftovers
o
Wed – Pizza for full-run
rehersal
o
Sat – Between shows
§
Chicken with cheesy potatoes & salad
·
Show Programs – Dawn Casella
o
Student creating / Mr. B
will proof
·
Production Packets
o
Ready to go
·
Ticket Sales – Delcia Toth
o
Start up cash of $100
needed
o
Doors open at 7:00 & 1:00 –
116 seats available
·
Webmaster – Rose Ermete
o
Ordered the software to
take over
New Business
·
Holiday Spectacular 12/10/10
o o
Roadshow to middle schools
to promote CAPA
o
1 Evening performance –
7:00 pm
o
All Strands
o
No admission - In
Auditorium
o
Students to bring
traditional Holiday Cookies to serve
§
Hot cups needed
·
The Producers
o
Ms. Murphy would like to
really advertise this production
§
tent cards for the show made to put into
·
Dawn Casella to get pricing
§
Road Signs
·
Can get for $10 per sign
·
High theft item
§
Large Banner to place somewhere central in Livonia to promote
·
Possibly the School Board Offices
Thespian
Board
·
CAPA Yearbook
o
Mary Bagazinski will track
checks coming in until the payout is required
·
December Blackbox
o
Pool Party
§
Adult Chaperones MUST attend
§
RSVP Required from students to book correct amount of lifeguards
§
7:00 – 9:00pm
§
Students to bring food
§
Addmission will be charged to cover costs of lifeguards and extra food
o
Back-up plan
§
Bowling outing
§
Normal blackbox party
·
Promotional Video
o
Headshots & class shots in
Ms. Murphy’s room
Minutes of the PROCAPA General Meeting
Monday, October 18, 2010
MEETING DATES
Monday - November 15, 2010
Monday – December 13, 2010
Tuesday – January 11, 2011
Tuesday - February 1, 2011
Monday – March 7, 2011
Monday – April 4, 2011
Monday – May 9, 2011
Monday – June 6, 2011
Present at
the meeting were the PROCAPA Board – Dave Ryktarsyk, Angie Giraud, Dawn Casella,
Ms. Murphy, Mr. Bergsman, 1 of the Thespian Board members & 4 PRO-CAPA Members.
Treasurers
Report
– report submitted by Mary Bagazinski through Dave Ryktarsyk to Dawn Casella for
inclusion with minutes. The figures below will reflect the time period between
the last meeting held on September 21, 2010 and today
·
Revenues
·
Car Wash donations
$565.00
·
Car wash Concessions
$33.00
·
Total Revenues
$598.00
·
Expenses
None
·
Excess / (Shortage) of Revenue/Expense
$598.00
·
Prior fundbalance as of 9/20/2010
$4515.72
·
Ending Fund Balance as of 10/13/10
$5113.72
PROCAPA Fund Balance
$4548.72
Thespian Car Wash
$565.00
·
Thespian board will be using $500 for Halloween Black Box
·
Awards Banquet – June 20, 2011 -
Angie Giraud & Johanna Whittbracht
o
6:00 – 11:00 pm
·
Arts Camp – January 15, 2011 – NEEDS NEW CHAIR
o
9:00 am – 3:00 pm
·
Backstage Monitoring – Jayme Schmitt
·
CAPA Apparel – Georgi Ryktarsyk
·
Concessions – Shirley Totten
·
Costume Help – Angie Giraud
o
Working with Mr. B for The
Crucible
·
Flower Sales
o
Not having for The Crucible
·
Photography – Paul Kinneran will work with Mr. B for The Crucible
·
Photo Sales – drop box at events
·
Publicity – Delcia Toth
o
Mr. B to get on school
marquee
o
Delcia will post on cable
channels
·
Rehersal Food – Angie Giraud
o
Working with Mr. B on
schedule
·
Show Programs – Dawn Casella
o
Student creating / Mr. B
will proof
·
Production Packets
o
Ready to go
·
Ticket Sales – Delcia Toth
o
1 volunteer per show
o
No pre-sale on-line for
this show
§
Pre-sale will happen through students for The Crucible
·
Webmaster – MUST GET NEW WEBMASTER
o
Dave Ryktarsyk to talk to
volunteers
·
Star Box – 9/23/10 7:00 pm
o
Went great
§
Lots of cakes for contest
·
Ms. Murphy to send thank-you note to judge
New Business
·
The Crucible
o
2-4 backstage parents
needed per show
o
November 18 – 20
§
4 shows (2 on Saturday)
§
Possible in-school matinee (2)
o
Concessions will be sold
o
Cast of 25
·
Holiday Spectacular 12/10/10
o
1 Evening performance / 3
performances at the Middle Schools
o
No admission - In
Auditorium
o
Students to bring
traditional Holiday Cookies to serve
·
New Meeting dates for 2011
o
Tuesday, January 11 – prior
to Arts Camp
o
Tuesday, February 1 – prior
to musical
o
Monday, March 7
o
Monday, April 4
o
Monday, May 9
o
Monday, June 6
·
Halloween Black Box ready to go
Minutes of the PROCAPA General Meeting
Monday, September 21, 2009
Present at
the meeting were the PROCAPA Board, Ms. Murphy, Mr. Bergsman,
5 of the Thespian Board members & 4 PRO-CAPA Members.
7:05 pm
meeting called to order.
Introductions
of board members were made.
·
$4,826.34 – Balance entering the 2010 – 2011 school year
·
$3,065.00 was added to the account during this period
·
$3,375.62 was deducted from account during this period
·
Main Additions during this period include:
o
$2,875.00 CAPA Awards
Banquet Tickets
o
$100.00 from a Program
Donation
o
$145.00 in Miscellaneous
checks
·
Main Checks written during this period include:
o
Check for $100.00 to Tom
Wright for Annual Concert Video
o
Check for $125.00
Sensational Stitching for CAPA Apparel
o
Check for $1,653.60 to St.
Mary’s Cultural Center for CAPA Banquet
o
Check for $300.00 to Nick
at Night DJ for CAPA Banquet
o
Check for $246.39 for
Domain Renewal for 2010-2011
·
$4,515.72 – Current balance on account as of today – 9/20/10
·
All Treasurer’s supplies transferred
o
Mark & Mary will meet to
train and transfer
·
Awards Banquet – June 20, 2011
o
6:00 – 11:00 pm
·
Arts Camp – January 15, 2011
o
9:00 am – 3:00 pm
o
Mercedes Williams may need
a co-chair or NEW Chair
·
Backstage Monitoring – Jayme Schmitt
·
CAPA Apparel – Georgi Ryktarsyk
o
Prices by Thursday at
Starbox
·
Concessions – Shirley Totten
·
Flower Sales –
·
Photography – Michael Casella
·
Photo Sales – drop box at events
·
Publicity – Delcia Toth
o
Needs co-chair
·
Rehersal Food – Angie Giraud
·
Show Programs – Dawn Casella
·
Ticket Sales – Delcia Toth
o
Ms. Murphy needs/wants a
committee
o
PayPal needs to be
transferred from Ms. Mack
§
Ms. Murphy will handle
·
Webmaster – MUST GET NEW WEBMASTER
·
Thespian carwash raised $565.00
·
PROCAPA hot dog and pop sales raised $33.00
·
Between 6:00 -6:30 Cake Bake off
o
PROCAPA Board possible
judges
o
Delcia Toth to ask Denning
Bake Shop to judge
o
Plates & forks will come
from PROCAPA stash
·
PROCAPA Board to distribute books
·
Ms Murphy
o
To speak to packets
o
Introduce PROCAPA – Dave
Ryktarsyk
o
Program announcements
o
Thespian Board Announced –
perform
o
Announce Season
o
Door prizes – winner of
cake off $15 gift card
Thespian
Board
– Fundraising ideas
·
Bottle Drive
o
October 16th
distribute flyers
o
October 23rd
pick-up bottles
·
Restaurant BWW or Red Robin
o
For Homecoming or
conferences
·
Oct. 30 – Halloween Blackbox -
SawTheme
o
CAPA Traps
o
Commercial for students
o
Charge Admission
o
Still having talent show
Meeting
adjourned at 8:10 pm
Minutes of the PROCAPA General Meeting
Minutes of the PROCAPA Board Meeting with the Thespian Board
August 30, 2010
Present at
the meeting were the PROCAPA Board, Ms. Porter, Ms. Murphy, Mr. Bergsman & 2 of
the Thespian Board members.
Introductions
were made.
CAPA Picnic
discussed
– invitation was previously mailed
·
To be held at Matt’s house 9/2/10
·
10:00 am set-up to begin – Picnic time 12:00 – 3:00 pm
·
Been posted on Facebook
·
Mark Weiss ordered 2 party subs – paid with check
·
No paper products needed – will use PROCAPA’s stash
·
Tent’s needed
·
Each class will bring specific food items/drinks for picnic
§
Thespian Board to create agenda – Austin Power’s Theme
Calendar –
on
Ms. Murphy’s school webpage
·
WEBMASTER NEEDED ASAP
o
Wiki pages
§
Mr. Bergsman is creating and managing
Ticket Sales
–
·
Need to check with Ms. Mack about management
Promo DVD’s –
·
Will be created for use in the Middle schools
·
2 DVD’s will be created
PROCAPA
Meetings –
·
Dawn Casella to get building use forms filled out
·
Meetings will be in Lori Porter’s room – G25
·
7:00 pm 3rd Monday of every month
Starbox
– 9/23/09 – Thursday 7:00 pm
·
PROCAPA President David Ryktarsyk to make intro speech
·
Packets will be given out
·
Dawn Casella to make labels for Starbox invites and booklets
PROCAPA
Meeting – 9/20/09 – Monday
Fundraising
ideas discussed
–
·
Carwash 9/11/09 – 5 Mile (N. Side) – Saturday
o
10:00 – 3:00
o
Use of kitchen for food
prep
o
Post on Facebook
NEEDS for
this year –
·
Mr. Bergsman
o
Industrial metal shelving
o
Pipe rack
o
Furniture shelving
·
Possible purchase of a new laptop for PROCAPA Secretary
·
Possible way for fundraising
Minutes of the PROCAPA General Meeting
Monday, May 17, 2010
******MEETING DATES******
JUNE MEETING – 6/14/10
Present at the meeting were Ms. Murphy, the 4 PROCAPA Board Members, 2 Thespian Board Members, & 8 PRO-CAPA Members.
7:06 pm meeting called to order.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the last meeting held on April 19, 2010 and today will be posted on our website.
·
$2,300.38 – Prior balance as of April 19, 2010
·
$3,474.00 was added to the account during this period
·
$780.80 was deducted from the account during this period
·
Main Additions during this period include:
o
$2,789.00 gained from the Spring Rep – going to the Theatre strand
o
$200.00 returned to account for Ticket Start-up
o
$105.00 gained from Arts Camp
·
Main Checks written during this period include:
o
Check for $200.00 for Ticket Start-Up
o
Check for $150.00 to Potbelly’s for Annual Concert Dinner
o
Check for $93.00 to Happy’s Pizza
o
Check for $138.90 to Happy’s Pizza
o
Check for $154.95 to Angie Giraud for Irons and Miscellaneous Costuming needs
·
$4,993.58 – Current balance on account as of today – 5/17/10
COMMITTEES
New Business
o
Tent at the 2010
o
June 26th & 27th
o
Volunteers needed
o
More information needed
o
2010 – 2011 Officer Elections Held
o
President – Dave Ryktarsyk
o
Co-Vice Presidents – Angie Giraud & Delcia Toth
o
Treasurer – Mary Bagazinski
o
Secretary – Dawn Casella
o
Discussion of how to get more volunteers
o
Possibly use signup.com
o
Possibly grant thespian points for when parents volunteer
o
Lessons Learned reports from each committee as chairs change
Meeting adjourned at 8:28 pm
***Next PROCAPA Meeting – 6/14/10 – 2nd Monday***
Minutes of the PROCAPA General Meeting
Monday, April 19, 2010
******MEETING DATES******
MAY MEETING – 5/17/10
JUNE MEETING – 6/14/10
Present at the meeting were the 3 PROCAPA Board Members & 10 PRO-CAPA Members.
7:00 pm meeting called to order.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the last meeting held on March 15, 2010 and today will be posted on our website.
·
$3,873.31 – Prior balance as of March 15, 2010
·
$100.00 was added to the account during this period
·
$1672.93 was deducted from the account during this period
·
Checks written during this period include:
o
Check to Tom Wright for $700 for DVD creation and computer repair/maintenance
o
Check to Sensation Stitching for $596 for CAPA apparel
o
2 checks to Happy’s Pizza (total of $274.98) for Jazz Blowout and Arts Camp
·
$2,300.38 – Current balance on account as of today – 4/19/10
COMMITTEES
New Business
o
Photo CD’s will be available for the upcoming shows
o
Officer nominations
o
President – Dave Rytarsyk
o
Vice President – Angie Giraud
o
Treasurer – Mary Bagazinski
o
Secretary – Dawn Casella
o
Possibility of Senior Dinner not happening
Old Business
Meeting adjourned at 8:12 pm
Next PROCAPA Meeting – 5/17/10 – Monday
Minutes of the PROCAPA General Meeting
Monday, March 15, 2010
******MEETING DATES******
APRIL MEETING – 4/19/10
MAY MEETING – 5/17/10
JUNE MEETING – 6/14/10
Present at the meeting were the PROCAPA Board, Ms. Mack, 1 of the Thespian Board members & 7 PRO-CAPA Members.
7:13 pm meeting called to order.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the last meeting held on February 1, 2010 and today will be posted on our website.
·
$2,576.44 – Prior balance as of February 1,2010
·
$2,028.40 was added to the account during this period
·
$731.09 was deducted from the account during this period
·
Checks written during this period include:
o
Check for $200.00 for Ticket Startup Money
o
Check for $374.44 to Mark Steinhauer for Rehersal Food Reimbursement
·
Additions to account during this period include:
o
$200 added back in for ticket startup
o
$415 for Arts Camp
o
$626 for CAPA Apparel
o
$557 for Wedding Singer Concessions
o
$150 for Wedding Singer Flowers
o
$110.40 for Wedding Singer Happy Ads
·
$3,873,31 – Current balance on account as of today – 3/15/10
COMMITTEES
Thespian Board
New Business
Meeting adjourned at 8:15 pm
Next PROCAPA Meeting – 4/19/10 – Monday
Minutes of the PROCAPA General Meeting
Monday, March 15, 2010
******MEETING DATES******
APRIL MEETING – 4/19/10
MAY MEETING – 5/17/10
JUNE MEETING – 6/14/10
Present at the meeting were the PROCAPA Board, Ms. Mack, 1 of the Thespian Board members & 7 PRO-CAPA Members.
7:13 pm meeting called to order.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the last meeting held on February 1, 2010 and today will be posted on our website.
·
$2,576.44 – Prior balance as of February 1,2010
·
$2,028.40 was added to the account during this period
·
$731.09 was deducted from the account during this period
·
Checks written during this period include:
o
Check for $200.00 for Ticket Startup Money
o
Check for $374.44 to Mark Steinhauer for Rehersal Food Reimbursement
·
Additions to account during this period include:
o
$200 added back in for ticket startup
o
$415 for Arts Camp
o
$626 for CAPA Apparel
o
$557 for Wedding Singer Concessions
o
$150 for Wedding Singer Flowers
o
$110.40 for Wedding Singer Happy Ads
·
$3,873,31 – Current balance on account as of today – 3/15/10
COMMITTEES
Thespian Board
New Business
Meeting adjourned at 8:15 pm
Next PROCAPA Meeting – 4/19/10 – Monday
Minutes of the PROCAPA General Meeting
Monday, February 01, 2010
Present at the meeting were the PROCAPA Board, Mr. Bergsman, 1 of the Thespian Board members & 10 PRO-CAPA Members.
7:07 pm meeting called to order.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the last meeting held on January 11, 2010 and today will be posted on our website.
·
$3,680.83 – Prior balance as of January 11,2010
·
$253.00 was added to the account during this period
·
$1357.39 was deducted from the account during this period
·
Checks written during this period include:
o
Check for $150.00 to Happy’s Pizza for Rehersal food for The Wedding Singer
o
Check for $542.59 to Gail Mack for reimbursement for the purchase of 2 PC’s
o
Check for $600.00 to Nicole Jamison (guest artist for Mary Murphy)
o
Check for $64.80 to Livonia Public Schools for show programs
·
Additions to account during this period include:
o
$153.00 for Happy Ads for The Wedding Singer
o
$100.00 Program donation
·
$2,576.44 – Current balance on account as of today – 2/11/10
COMMITTEES
Thespian Board
Old Business
Meeting adjourned at 7:49 pm
Next PROCAPA Meeting – 3/15/10 – Monday
Minutes of the PROCAPA General Meeting
Monday, January 11, 2010
******MEETING DATES******
FEBRUARY MEETING – 2/1/10
MARCH MEETING – 3/15/10
NEW DATE for Arts Camp – 3/27/10
APRIL MEETING – 4/19/10
MAY MEETING – 5/17/10
JUNE MEETING – 6/14/10
Present at the meeting were the PROCAPA Board, Ms. Mack, 1 of the Thespian Board members & 9 PRO-CAPA Members.
7:07 pm meeting called to order.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the last meeting held on November 16, 2009 and today will be posted on our website.
·
$3,089.92 – Prior balance as of November 16, 2009
·
$1,766.60 was added to the account during this period
·
$1175.69 was deducted from the account during this period
·
Main Checks written during this period include:
o
Check for $378.28 to Mark Steinhauer for rehearsal Food for A Piece of My Heart
o
Check for $118.93 to Georgie Rytarsyk for miscellaneous items (including candy and copies made)
o
Check for $628.00 to Sensational Stitching for CAPA apparel
·
Main additions to account during this period include:
o
$200 for A Piece of My Heart CDs
o
$841 for CAPA apparel (Profit of $213 – thanks to Georgie Ryktarsyk)
o
$225 for rehearsal food reimbursement
o
$185.60 for happy/benefactor ads for A Piece of My Heart
o
$315 for concessions for A Piece of My Heart
·
$3,680.83 – Current balance on account as of today – 1/11/10
COMMITTEES
Thespian Board
Old Business
New Business
The Murder Mystery Company is one of the Mid-West’s most popular, fully interactive mystery troupes, and one of the largest in the nation. Founded in 2002 by Scott Cramton (CHS/CAPA grad ’99) our list of clientele includes Kellogg’s, Proctor & Gamble, U of M, Make-A-Wish Foundation and many more. We offer a one-of-a-kind theatrical experience that provides enjoyment for all ages and groups. The Murder Mystery Co. does corporate team building, fundraisers, and private events.
The Murder Mystery Co. has several members who are graduates of CHS and CAPA. (Adam Mack ’97, Justin Issa ’99, Whitney Green ’02) Anna Bonde (’99), our dear friend and classmate, was killed by a drunk driver in 2001. Anna was a model student and a talented performer, who was incredibly active in both extra-curricular activities and community service work. She was surely one of the best and brightest to walk the halls of CHS.
In her memory, a scholarship was set up in 2002 and has been awarded each year since. The scholarship is set up to recognize those who have gone above and beyond, much like Anna. Unfortunately, the fund is low at the moment, and needs to be bolstered. It is our aim in reaching out to you to organize a fundraiser show for the Anna Bonde Memorial Scholarship.
It is our hope to organize a performance in the Spring that will take place at CHS in the cafeteria. Ideally, it would be in the evening on Friday, April 16th. All proceeds for this event would go directly to the fund. Teaming up with the parent group PRO-CAPA, we will provide a full murder mystery dinner for current and former CHS students, as well as their families, friends, faculty and other community members. We would also like to have a 50/50 raffle to raise additional funds.
A secondary objective of ours is to attend a class and discuss working in various professions in the entertainment industry with current students, as well as organizing an improve-based workshop. We would also like as many as 3 current CAPA students to perform side-by-side with us in the benefit show.
Those of us in the company who attended CHS forged many great memories there, and first learned about out eventual craft. It would be a wonderful thing to bring CAPA students young and old together for a night of fun to honor our friend.
Meeting adjourned at 8:20 pm
Next PROCAPA Meeting – 2/1/10 – Monday
Minutes of the PROCAPA General Meeting
Monday, November 16, 2009
******MEETING DATE CHANGES******
DECEMBER MEETING CANCELLED
JANUARY MEETING – 1/11/09
FEBRUARY MEETING – 2/1/09
MARCH MEETING – 3/15/09
NEW DATE for Arts Camp – 3/27/09
APRIL MEETING – 4/19/09
MAY MEETING – 5/17/09
JUNE MEETING – 6/14/09
Present at the meeting were the PROCAPA Board, Ms. Mack, 1 of the Thespian Board members & 10 PRO-CAPA Members.
7:01 pm meeting called to order.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the last meeting held on October 19, 2009 and today will be posted on our website.
·
$3,512.33 – Prior balance as of October 19, 2009
·
$618.01 was deducted from account during this period
·
$195.60 was added to the account during this period
·
Main Checks written during this period include:
o
Check for $39.99 for Norton Anti-Virus software
o
Check for $500.00 for Tom Wright for costs incurred in updating the CAPA website
·
$3,089.92 – Current balance on account as of today – 11/16/09
SHOW – A Piece of My Heart – (25 cast members)
Thespian Board
New Business
Meeting adjourned at 7:55 pm
Next PROCAPA Meeting – 1/11/10 – Monday
Minutes of the PROCAPA General Meeting
Monday, October 19, 2009
Present at the meeting were the PROCAPA Board, Mr. Bergsman, 1 of the Thespian Board members & 13 PRO-CAPA Members.
7:05 pm meeting called to order.
Introductions of board members were made.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the last meetings held on September 21, 2009 and today will be posted on our website.
·
$4,684.51 – Prior balance as of September 21, 2009
·
$1,172.18 was deducted from account during this period
·
Main Checks written during this period include:
o
Check for $1,150 for reimbursement from Deadlights Premier
·
$3,512.33 – Current balance on account as of today – 10/19/09
Volunteer Listings were sent to Chairs for individual use – 10/20/09
Collected E-Mail addresses were sent to Tom Wright (webmaster) – 10/20/09
Flower Sales for shows
SHOW – A Piece of My Heart –
Thespian Board
Meeting adjourned at 8:12 pm
Next PROCAPA Meeting – 11/16/09 – Monday
Minutes of the PROCAPA General Meeting
Monday, September 21, 2009
Present at the meeting were the PROCAPA Board, Ms. Mack, 3 of the Thespian Board members & 8 PRO-CAPA Members.
Introductions of board members were made.
Treasurers Report – report submitted by Mark Weiss to Dawn Casella for inclusion with minutes. The figures below will reflect the time period between the beginning of the school year and today, September 21, 2009
·
$5,108.67 – Balance entering the 2009-10 school year
·
$424.16 was deducted from account during this period
·
Main Checks written during this period include:
o
Check for @249.39 for Domain Renewal (for the CAPA website)
o
Check for @127.20 for Subway subs for CAPA picnic
·
$4,684.51 – Current balance on account as of today – 9/21/09
o
$1,150 will go to Ms. Mack for filmmaking
o
$1,000 for startup costs
Starbox – 9/24/09 – Thursday 7:00 pm
·
Need volunteer forms collected at event
·
Dave Rytarsyk to introduce Pro-Capa Board / Thespian Board
·
Ms. Mack to introduce staff
·
Dawn Casella to purchase labels and print for parent folders
o
$13.77 total cost for box of labels
SHOW – A Piece of My Heart –
Minutes of the PROCAPA Board Meeting with the Thespian Board
Thursday, August 13, 2009
Present at the meeting were the PROCAPA Board, Ms. Mack & 5 of the Thespian Board members.
Introductions were made.
CAPA Picnic discussed – invitation envelopes were stuffed and labeled while meeting was going on.
§
Discussed tour for new students through CAPA rooms as part of the hunt
Starbox – 9/24/09 – Thursday 7:00 pm
§
Thespian Board planning to do staff impersonation skit
Minutes of the PROCAPA MEETING
Monday, May 18, 2009
The meeting was called to order by David Ryktarsyk @ 6:10PM.
Present at the meeting were 9 Board members and 4 PROCAPA members and Ms. Gail Mack
Treasurer’s Report: Not available at this meeting
Gail Mack would like to have the $1,150.00 from Deadlights put into the PROCAPA bank account and marked for Gail’s use only. She will be using this for updates to the computers and the purchase of film making equipment.
Gail Mack turned in the receipt from Kinko’s for the invitations to the CAPA Banquet.
$850 was made on A Time of Your Life, Mr. B’s show in the Black Box. This money will go into the LPS account.
New Business: New officers were voted in. The following will be serving on the PROCAPA Board for the 2009 – 2010 school year.
President ~ David Ryktarsyk
Vic-President ~ Delcia Toth
Secretary ~ Dawn Casella
Treasure ~ Mark Weiss
Webmaster ~ Laura Shapiro; Laura will continue on unless another parent chooses to take over the position in the fall.
Old Business: Ms. Mack and Laura have gotten the website updated.
Committee Chair Persons Reports:
Advertising: N/A
Arts Camp: Sandy Coyne; N/A
Awards Banquet: Gail Mack is working with the students on getting everything together for the banquet. The invites have been mailed (May 15th). The R.S.V.P.’s will go to Peggy Harris. Peggy will make the “check-in” list for the banquet and get the money to Gail. The students decided on a film theme and a color theme of black and white. Alexa is working on getting the DJ. The Mock Election Awards are done. Thespian Points are being taken care of by some of Ms. Mack’s students.
Backstage Monitoring: Jayme Schmidt; N/A
CAPA Apparel: Georgie Ryktarsyk; N/A
Concession: Mark Weiss; Concessions were offered at Annual Concert of Dance and the Black Box Shows. Thank you to the PROCAPA parents that worked concessions this year.
Costume Help: Nancy Carroll; Ms. Mack would like some help this summer going through the costume closets and boxes to weed out the old stuff. She will get e-mails sent out with dates and times and would like to see as many helpers as possible.
Flower Sales: Kristal Greniuk-Wioncek; N/A
Fundraising: Chair Person Needed; N/A
Matinees: Sandy Coyne; N/A
Photography: N/A.
Photo Sales: Peggy Harris; N/A
Premier: Deadlights Premier went well. You may purchase a copy of the movie for $15.00. Order forms are available on the board outside of Ms. Mack’s room. Ms. Mack is going to work on editing the movie this summer and is going to try and have it run on the local cable channel.
Production Packets: Anna Fitzpatrick; N/A
Publicity: Nancy Carroll; N/A.
Rehearsal Food: N/A
Senior Dinner: Georgi Ryktarsyk; Thursday, June 4, 2009 at Ms. Mack’s home. Peggy and Nancy will be making desserts.
Set Construction: David Ryktarsyk; David will find out if help is needed breaking down any sets prior to the end of the school year.
Ticket Sales: Delcia Toth;
Show Programs: N/A
Web Master: Laura Shapiro;
The meeting was adjourned at 7:00PM
PROCAPA Meeting dates for 2009 – 20010 school year: Watch the PROCAPA web site (www.starringcapa.com) for dates and times.
Submitted by
Peggy Harris, PROCAPA Secretary
May 19, 2009
Minutes of the PROCAPA MEETING
Monday, March 16, 2009
The meeting was called to order by David Ryktarsyk @ 7:05PM.
Present at the meeting were 5 Board members and 3 PROCAPA members
Treasurer’s Report:
Current Balance: $4,516.84 Current balance as of February 23, 2009
Additions during a 2 month period:
$460 from Arts Camp
$216 from West Side Story
$330 realized from headshots/CD’s from West Side Story
Checks written during a 2 month period:
$241.50 to Happy’s Pizza for Arts Camp
$588.19 for 2 food nights and Misc. items for Arts Camp
$116.88 for Costumes/Publicity for West Side Story
Current Balance: $4,559.98 as of March 16, 2009
New Business: No teachers were present again this month at the meeting. Parents were frustrated due to the fact they needed questions answered and had no teachers to get those answers from.
~ Nancy Carroll mentioned that she has seen paperwork that states the PROCAPA name license could expire this summer. David will be in touch with Ms. Mack regarding this information. David and Peggy have checked the By-Laws and there is no mention of this in the By-Laws. There are notes regarding this in the Vice President job description book.
~ Comedy Sports is Thursday, March 26th. No further information was available at this meeting.
Old Business: Pictures still need to updated on the website.
~ Whodunit Mystery Dinner is now scheduled for April 8, 2009. No further information was available at this meeting.
Committee Chair Persons Reports:
Advertising: N/A
Arts Camp: Sandy Coyne; N/A
Awards Banquet: Peggy will be meeting with John Carroll and Brittany Harris to discuss the banquet. They will meet at the hall, before the next meeting, and get details worked out and menu chosen.
Backstage Monitoring: Jayme Schmidt; We are unsure if any further Backstage Monitoring is needed for the upcoming events.
CAPA Apparel: Georgie Ryktarsyk; No more orders will be accepted this school year.
Concession: Kathy Lancaster; Concessions will be supplied at the following events: Jazz Blowout, March 21st @ 2:00PM & 7:30PM, Spring Rep (in the Black Box), Rent, April 23rd, 24th & 25th and Deadlights Premier, May 2nd , for now.
Costume Help: Nancy Carroll; She is unsure if any costume help is needed for the upcoming events.
Flower Sales: Kristal Greniuk-Wioncek; N/A
Fundraising: Chair Person Needed; N/A
Matinees: Sandy Coyne; N/A
Photography: N/A
Photo Sales: Peggy Harris; N/A
Premier: Chair Person Needed; Deadlights Premier is Saturday, May 2, 2009 This will be discussed, in detail, at the next meeting.
Production Packets: Anna Fitzpatrick; N/A
Publicity: Nancy Carroll;
Rehearsal Food: N/A
Senior Dinner: Georgi Ryktarsyk; N/A
Set Construction: David Ryktarsyk; N/A
Ticket Sales: Gail Mack and Delcia Toth; Delcia was asking what needs to be done for ticket sales for Jazz Blowout, Rent, Spring Rep. Peggy’s mom is taking care of the tickets for Jazz Blowout. It was suggested that Delcia e-mail Mrs. Porter regarding Rent.
Show Programs: N/A
Web Master: Laura Shapiro; It was mentioned that the photos on the web site need to be updated.
The meeting was adjourned at 8:00PM
PROCAPA Meeting dates for 2008 – 2009 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times. April 20th and May 18th
All meetings will begin at 7:00pm in the Room G-39 (Ms. Mack’s room).
Submitted by
Peggy Harris, PROCAPA Secretary
March 17, 2009
Minutes of the PROCAPA MEETING
Monday, February 23, 2009
The meeting was called to order by David Ryktarsyk @ 7:05PM.
Present at the meeting were 5 Board members and 6 PROCAPA members
Treasurer’s Report:
Current Balance: $2,427.46 Current balance as of December 15, 2008
Additions during a 2 month period:
$1369.00 from CAPA Apparel
$500.00 from a grant from Livonia Public Schools
$706.80 realized from concessions from West Side Story
$417.00 realized from flowers from the Musical Revue
$2323.00 realized from matinees from West Side Story
Checks written during a 2 month period:
$780.00 to Barnes and Noble for Uta Hagen Textbooks
$1088.00 to Sensational Stitching for Apparel (profit realized of $281.00)
$200 to Tom Wright for the Musical Revue video creation
$489.04 to Best Buy for 2 cameras (obtained via grant money)
$129.50 to Coke for a required pop purchase
$265.00 to Senate Coney Island for a West Side Story rehearsal food night
$203.88 to Livonia Public Schools for Broadway Revue
Current Balance: $4,516.84 as of February 23,3008
New Business: February 24, 2009 will be the last day for CAPA Wear orders for 2008/2009 school year.
~ A letter was received by David R., from a concerned CAPA parent. David will forward the letter to the CAPA teachers. The concerns were (1) if the striking of the set(s) are going to be after the Saturday night performance then ALL participates in the show should be required to stay and help and not just the crew. After West Side Story the crew was told they had to stay and the rest of the cast was allowed to leave. Not really fair. (2) if bottled water is going to be donated then students should finish a bottle prior to grabbing another one. The suggestion was made that PROCAP purchase some 5 gallon containers and cups for the students to use during the rehearsals and shows. The amount of water that was wasted during West Side Story was just unreal. Another suggestion was made that the students bring in their own water bottles and fill them at the drinking fountain if needed. Several parents have said they will no longer supply water for rehearsals and shows (for backstage) due to the waste.
~ Jazz Blowout is March 21, 2009. Two shows, one at 2:00pm and one at 7:30pm. Concessions will be served. Peggy Harris will be purchasing the food for rehearsal night and for dinner on the 21st for the Jazz Blowout participates. The students have already paid for these meals.
Old Business: West Side Story went very well! We served 300 people for $2.30/each. We took in $300 in photo sales and made a profit of $216 on flower sales.
~Who Done It Mystery: Gail Mack is still looking for an open date on the calendar to hold this event.
Committee Chair Persons Reports:
Advertising:
Arts Camp: Sandy Coyne; Another success!! It was mentioned that the price should be raised to $10 (from the current $5) a student, which includes 2 snacks and lunch. It was also mentioned that the participants should be allowed to order their Arts Camp T-Shirt when they register and pick it up at Arts Camp. This would raise the cost to $17.50 for the day and the T-Shirt. It seems everyone present felt this was a good idea. Gail Mack has asked for a break down on expenses for Arts Camp. David R. will get that to her.
Awards Banquet: Thespian Board & PROCAPA Board; Peggy Harris will be helping the Thespian Board. Peggy will be meeting with John Carroll and Brittany Harris to discuss the banquet.
Backstage Monitoring: Jayme Schmidt;
CAPA Apparel: Georgie Ryktarsyk; No more orders will be accepted this school year.
Concession: Kathy Lancaster; Mark ask which of the upcoming shows we will need concessions at. Jazz Blowout, Spring Rep (in the Black Box) and Deadlights Premier for now.
Costume Help: Nancy Carroll;
Flower Sales: Kristal Greniuk-Wioncek; No report given;
Fundraising: Chair Person Needed; No report given
Matinees: Sandy Coyne;
Photography:
Photo Sales: Peggy Harris; The orders from West Side Story were given to Gail Mack. The Photo CD’s have been copied and given to students. Ms. Mack still needs to get in touch with Kelly Dobson regarding the headshots that were ordered during West Side Story.
Premier: Chair Person Needed; Deadlights Premier is Saturday, May 2, 2009
Production Packets: Anna Fitzpatrick; No report given
Publicity: Nancy Carroll;
Rehearsal Food:
Senior Dinner: Georgi Ryktarsyk;
Set Construction: David Ryktarsyk;
Ticket Sales: Gail Mack and Delcia Toth;
Show Programs: Everyone agreed that the West Side Story program was better than the Broadway Revue program but the students still need to take the time to proof the programs prior to printing.
Web Master: Laura Shapiro; It was mentioned that the photos on the web site need to be updated. Ms. Mack said she would look into getting photos to Laura to have them posted.
The meeting was adjourned at 8:30PM
PROCAPA Meeting dates for 2008 – 2009 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times. March 16th, April 20th and May 18th
All meetings will begin at 7:00pm in the Room G-39 (Ms. Mack’s room).
Submitted by
Peggy Harris, PROCAPA Secretary
March 3, 2009
Minutes of the PROCAPA MEETING
Monday, January 19, 2009
The meeting was called to order by David Ryktarsyk @ 7:05PM.
Present at the meeting were 3 Board members, 5 PROCAPA members and Ms. Mack
Treasurer’s Report: No report submitted
Current Balance: $2,427.46 Current balance as of December 15, 2008
New Business: Mystery. Dinner has been postponed until further notice. Ms. Mack will speak with the students to find a good time to reschedule.
~ Backstage monitoring is needed for West Side Story. If you can help please contact Jayme Schmitt.
Old Business: Ms. Mack has purchased and received her text books.
Committee Chair Persons Reports:
Advertising: Nancy Carroll was able to get ads from The American Legion Post #32 and Marchiori Catering from the Hellanic Center for the upcoming program.
Arts Camp: Sandy Coyne; Arts Camp will be February 21, 2009 from 9:00am to 3:00pm. If you can help with Arts Camp please contact Sandy at
Awards Banquet: Thespian Board & PROCAPA Board; Peggy Harris will be helping the Thespian Board. Peggy will be in touch with the board after West Side Story.
Backstage Monitoring: Jayme Schmidt; Jayme is in need of help for West Side Story.
CAPA Apparel: Georgie Ryktarsyk; CAPA apparel has been delivered and errors are being corrected.
Concession: Kathy Lancaster; No report given
Costume Help: Nancy Carroll; Ms. Mack and Nancy spoke about dates to get together and get costumes assigned to students. Nancy is working on getting her helpers together.
Flower Sales: Kristal Greniuk-Wioncek; No report given; David will be in touch about West Side Story.
Fundraising: Chair Person Needed; No report given
Matinees: Sandy Coyne; We have two matinees set up for West Side Story.
Photography: Ms. Mack will speak to Mr. Wright about taking photos of West Side Story.
Photo Sales: Peggy Harris; Peggy will set up workers to sell the photo cd’s during West Side Story.
Premier: Chair Person Needed; Deadlights Premier is Saturday, May 2, 2009
Production Packets: Anna Fitzpatrick; No report given
Publicity: Nancy Carroll; Jayme Schmitt and Ann Runkle have offered to help Nancy with Publicity. Nancy notified L.P.S. Cable Television, the Observer newspaper and sent flyers out to several places in the community.
Rehearsal Food: Food will be provided to students on Monday, Feb. 2nd and Wednesday, Feb. 4th. David and Georgi are working with other parents on rehearsal food.
Senior Dinner: Georgi Ryktarsyk;
Set Construction: David Ryktarsyk; Almost done with West Side Story.
Ticket Sales: Gail Mack and Delcia Toth; Ticket sales are already going well. Delcia will get helpers to sell tickets at the shows.
Show Programs: David will be getting the program to LPS to have printed. 2000 copies will be run.
Web Master: Laura Shapiro; It was mentioned that the photos on the web site need to be updated. Ms. Mack said she would look into getting photos to Laura to have them posted.
The meeting was adjourned at 8:15PM
PROCAPA Meeting dates for 2008 – 2009 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times. February 23rd, March 16th, April 20th and May 18th
All meetings will begin at 7:00pm in the Room G-39 (Ms. Mack’s room).
Submitted by
Peggy Harris, PROCAPA Secretary
January 25, 2009
Minutes of the PROCAPA MEETING
Monday, December 15, 2008
The meeting was called to order by David Ryktarsyk @ 7:10PM.
Present at the meeting were 4 Board members, 7 PROCAPA members
Treasurer’s Report: Submitted by Mark Weiss
Prior Balance: $2,054.40 Prior balance on account as of November 17, 2008
$1,536.70 was added to the account during this period
$1,121.20 was deducted from the account during this period
Main additions during this period include:
$450 reimbursement for startup box office money
$440 realized from concessions
$340 realized from photo sales
$50 for a donation
$181.70 realized from happy ads
Main checks written during this time period:
$586.29 meals during rehearsals
$229.97 for the concession purchases
$260 for flowers
Current Balance: $2,427.46 Current balance as of December 15, 2008
New Business: Mystery Dinner is Saturday, January 10, 2009 @ 6:00pm. The cost is $15/person. The dinner/show is put on by the students.
~Gail Mack is in need of people to deliver the 2009-2010 CAPA applications and tri-fold brochures to the middle schools, when ready. Please contact Ms. Mack if you can help her.
~Photo CD’s: Peggy sent an e-mail to Mr. Knierien. No reply was received by the time of the meeting. **After the meeting Peggy received an e-mail stating that Mr. Knierien was in New York and will do his best to get the photo CD’s and the head shots to Ms. Mack by Thursday, December 18th so the students will have them prior to break.**
Old Business: Mrs. Mack is working on receiving a Grant to purchase a new movie camera.
Committee Chair Persons Reports:
Advertising: Alan Robinson; Alan will work on getting ad’s for the West Side Story program
Arts Camp: Sandy Coyne; Arts Camp will be February 21, 2009 from 9:00am to 3:00pm. If you can help with Arts Camp please contact Sandy at
Awards Banquet: Thespian Board & PROCAPA Board; Peggy Harris will be helping the Thespian Board
Backstage Monitoring: Jayme Schmidt; Jayme will be in touch with Mrs. Murphy and Mrs. Porter to see how many adults will be needed for rehearsals and shows.
CAPA Apparel: Georgie Ryktarsyk; CAPA Apparel will be available prior to Christmas. Georgie will call the people when the orders are ready so they can make arrangements to pick up or have orders dropped off.
Concession: Kathy Lancaster; No report given
Costume Help: Nancy Carroll; No report given
Flower Sales: Kristal Greniuk-Wioncek; No report given
Fundraising: Chair Person Needed; No report given
Matinees: Sandy Coyne; We have two matinees set up for West Side Story.
Photography: No report given
Photo Sales: Peggy Harris; Peggy sent an e-mail to Mr. Knierien. No reply was received by the time of the meeting. **After the meeting Peggy received an e-mail stating that Mr. Knierien was in New York and will do his best to get the photo CD’s and the head shots to Ms. Mack by Thursday, December 18th so the students will have them prior to break.**
Premier: Chair Person Needed; Deadlights Premier is Saturday, May 2, 2009
Production Packets: Anna Fitzpatrick; West Side Story are complete and have been given to the students.
Publicity: Nancy Carroll; Jayme Schmitt and Ann Runkle have offered to help Nancy with Publicity
Rehearsal Food: Food will be needed for Monday, February 2nd and Wednesday, February 4th. David will be checking with Mrs. Murphy to see if food will be needed for the Tech. Rehearsal on Jan. 24th and/or the Full run through on Jan. 31st. Alan Robinson offered to help serve the food when needed.
Senior Dinner: Georgi Ryktarsyk;
Set Construction: David Ryktarsyk; Set Construction will begin soon for West Side Story….watch for the e-mails.
Ticket Sales: Gail Mack and Delcia Toth; No report given
Show Programs: The West Side Story programs will need to be to LPS by Jan. 22, 2009 in order for them to be ready for the shows.
Web Master: Laura Shapiro;
The meeting was adjourned at 8:15PM
PROCAPA Meeting dates for 2008 – 2009 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times. January 19th, February 23rd, March 16th, April 20th and May 18th
All meetings will begin at 7:00pm in the Room G-39 (Ms. Mack’s room).
Submitted by
Peggy Harris, PROCAPA Secretary
December 15, 2008
Minutes of the PROCAPA MEETING
Monday, November 17, 2008
The meeting was called to order by David Ryktarsyk @ 7:10PM.
Present at the meeting were 5 Board members, Ms. Mack and approx. 13 PROCAPA members
Treasurer’s Report: Submitted by Mark Weiss
Prior Balance: $3,307.00 Prior balance on account as of October 20, 2008
$1,252.60 was deducted from the account during this period
Main checks written during this time period:
$180.00 to Wendy Stepchuk for dance instruction
$300.00 for the pinball game rental
$98.00 to Fanta See Lighting for light rental
$225.00 to Mark Steinhauer for first catered meal (tech rehearsal)
$450.00 fro startup box office money
Current Balance: $2,054.40 Current balance as of November 17, 2008
New Business: Thank you notes were sent to the newspaper and the cable company for getting the information out about the Broadway Revue & Beyond show.
~ It was mentioned that students are having trouble getting homework done during rehearsal times. To work in the auditorium is to noisy and to work in the hallway or a classroom they can’t hear where the rehearsal is at to know if they should be on stage or not. It was suggested that some sort of monitor be put in a classroom for the students that wish to study in there. The suggestion of a baby monitor was given to try first.
~ It was mentioned that the lighting crew seems to be working very late nights all the time. Parents are not pleased with students being at school until 10:00pm and 11:00pm every night working on lights. It was mentioned that no teacher was present with the students working on lights. The parent concerned will be speaking to Mr. Bergsman, the teacher in charge of tech.
Old Business: Ms. Mack still needs to order her text books. She will need to order them off the web, she has been unable to find them anyplace else.
Committee Chair Persons Reports:
Advertising: Chair Person Needed; Extra advertising forms will be available in Ms. Macks room for the West Side Story program. West Side Story fliers will also be available to distribute with the advertising forms.
Arts Camp: Sandy Coyne;
Awards Banquet: Thespian Board & PROCAPA Board; Peggy Harris will be helping the Thespian Board
Backstage Monitoring: Jayme Schmidt mentioned a few slight problems back stage during the current show. Jayme said that she felt the students were polite and courteous to the adults working back stage. Ms. Mack asked about one incident and will be looking into the problem. For the next show a parent will need to watch for students letting friends in through the windows in the dance room. That was a problem for this show.
CAPA Apparel: Georgie Ryktarsyk; No report given
Concession: Kathy Lancaster; No report given
Costume Help: Nancy Carroll; Nancy said that the costumes room ran smoothly and the students were good about turning in their costumes. Ms. Mack said we only lost two pieces from the rental costumes.
Flower Sales: Flower sales for the fall show were as follows…
Thursday: $147.00; Friday: $101.00; Saturday: $169.00; Total: $417.00
We paid the florist $260.00 making our profit $157.00
Fundraising: Chair Person Needed; No report given
Matinees: Sandy Coyne; The matinee for Broadway Revue was cancelled due to Churchill being closed the day the matinee was scheduled for. We have two matinees set up for West Side Story.
Photography: Tom Wright, Kelly Dobson and Paul Knierien took pictures during rehearsals. Paul also took the head shot photos. Tom’s pictures are on a CD and Ms. Mack will have students copy them to fill the orders. Kelly’s photos are on her website. (I’m sorry I forgot to jot down the web site address….please contact Ms. Mack if you want the web address) Paul still needs to make his CD.
Photo Sales: Peggy Harris reported that as of the meeting 18 Photo CD’s and 26 Head Shots have been sold. Ms. Mack and Mark Weiss were given copies of the orders taken at the shows. A copy of the Head Shot orders was e-mailed to Paul. Parents were not pleased with the fact that the head shots were only going to be 4 X 6 not 8 X 10. David asked Paul if they could be 8 X 10 and Paul gave the impression the photos would not look as nice once you blow them up. Ms. Mack will speak to Kelly Dobson about retaking the head shots, to have 8 X 10’s and taking the photos for the West Side Story photo CD.
Premier: Chair Person Needed; (May 2, 2009) Deadlights screen tests are the first week of December, 2008.
Production Packets: Anna Fitzpatrick; Anna will make a flier for West Side Story to include in the packet so people can use the flier when asking for advertising. It was mentioned that a reminded e-mail would be nice for the deadlines involved with the shows. (i.e. T-shirt orders, ads for the programs) Peggy will send an e-mail to Laura (the web master) asking her to send the reminders.
Publicity: Nancy Carroll; Nancy will make contacts and get the info for the upcoming show out to the media. Ms. Mack will be needing help getting materials to the middle schools for incoming freshman to audition for the 09-10 school year. Jean W. will be helping Ms. Mack with making a new CAPA brochure. Once the new brochure is ready and printed she will get the packets together for the middle schools.
Rehearsal Food: Mark & Jeannette Steinhauer served Chicken, Mac & Cheese and veggies for the Saturday tech rehearsal. Dave and Georgi Ryktarsyk had East Side Mario’s cater the Monday night dinner and Tuesday and Wednesday a “snack” was served around 8:00pm. Tuesday was cereal and Wednesday was pizza. Total cost for all 4 meals worked out to be $2.03/person. We served approx. 100 people each night. The dates for rehearsal food for West Side Story have not yet been decided, Ms. Mack will check with Mrs. Porter and Mrs. Murphy.
Senior Dinner: Georgi Ryktarsyk;
Set Construction: David Ryktarsyk; Set Construction will begin soon for West Side Story….watch for the e-mails.
Ticket Sales: Gail Mack and Delcia Toth; No report given
Show Programs: LPS printed the programs for under $200. Comments were made about all the typing errors in the program. Ms. Mack said the students told her they did spell check…they did not! Ms. Mack will be looking for a student to help with West Side Story’s program.
Web Master: Laura Shapiro; Ms. Mack is going to get the advertising form to Laura to have put on the web site so anyone can download it and submit an ad.
The meeting was adjourned at 8:15PM
PROCAPA Meeting dates for 2008 – 2009 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times. December 15th, January 19th, February 23rd, March 16th, April 20th and May 18th
All meetings will begin at 7:00pm in the Room G-39 (Ms. Mack’s room).
Submitted by
Peggy Harris, PROCAPA Secretary
November 20, 2008
Minutes of the PROCAPA MEETING
Monday, October 20, 2008
The meeting was called to order by David Ryktarsyk @ 7:10PM.
Present at the meeting were 4 Board members, Mrs. Murphy, Mr. Bergsman and approx. 10 PROCAPA members
Treasurer’s Report: Submitted from Mark Weiss by David Ryktarsyk
Prior Balance: $4,442.00 Prior balance on account as of September 15, 2008
$1740.60 was deducted from the account during this period
$606.00 was added to the account during this period
Main checks written during this time period:
$420.00 to Erin Sattler for dance instruction
$160.50 to Gail Mack for Books
$200.00 to Entertainment Tonight for counters
$595.00 to Lori Porter (reimbursement) for a CD recorder
$329.81 to Peggy Harris for Starbox mailing and materials
Additions during this period include:
$606.00 for CAPA car wash
Current Balance: $3,307.00 Current balance as of October 20, 2008
New Business: Mary Murphy asked if the remaining $180 of the dance strand money from PROCAPA could be given to Wendi Stepchuk for dance instruction. Peggy will contact Mark to get the check written and to Mrs. Murphy.
It was suggested that Pre-sales are collected for the Photo CD’s for future sales. We could put an order form in with the production packets.
It was suggested that we use LPS for our mailings and our copying. LPS is cheaper than Kinkos but we have to give ourselves a couple of weeks. Last minute drop offs don’t work very well.
Old Business: David Ryktarsyk spoke about the following committees and what help is needed for the upcoming show, November 13, 14 &15, 2008.
Committee Chair Persons Reports:
The meeting was adjourned at 8:20PM
PROCAPA Meeting dates for 2008 – 2009 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times. November 17th, December 15th, January 19th, February 23rd, March 16th, April 20th and May 18th
All meetings will begin at 7:00pm in the Room G-39 (Ms. Mack’s room).
Submitted by
Peggy Harris, PROCAPA Secretary
October 21, 2008
Monday, May 19, 2008
The meeting was called to order by Carol Dobos @ 7:08PM.
Present at the meeting were 4 Board members, 6 PROCAPA members, Gail Mack and Mary Murphy
April meeting minutes are approved.
Treasurer’s Report: Submitted by Mark Weiss
Prior Balance: $6,766.46 Prior balance on account as of April 21, 2008
Other Money added during this time period:
$80.00 for winner’s half of 50/50 for Jazz Blowout
$222.80 from advertising for Charlie Brown
$460 from concessions during several shows
Main checks written during this time period:
$50 to Stealth DJ’s Mobile DJ Service
$235.56 to Carol Dobos for Premier items
$100 to Webster Elementary School PTA for their rebuilding fund
$223.50 to Barry’s Rental for Premier items
$75 to Kenny Sosnowski for Charlie Brown items
$97.80 to Executive Printing Services for Charlie Brown programs.
Current Balance: $6,747.40 as of May 19, 2008
New Business: Ms. Mack informed the PROCAPA members that there will be several staff members cut at Churchill High School for the 08-09 school year. Ms. Mack and Mr. Bergsman will be teaching additional classes plus their CAPA classes. Mrs. Murphy and Mrs. Porter will be full time employees, as well.
~ Ms. Mack will be making phone calls to get the Sweet Charity photo CD’s A.S.A.P.
~ Mark Weiss asked if the M3 on May 30th & 31st needs concessions? Ms. Mack will check with Mr. Bergsman.
Teacher Wish List: Mrs. Murphy asked for money to help pay for guest artist to assist her with Jazz Blowout and Annual Concert of Dance in 2009. An average cost would be $600/artist. Costumes could be $500 a dance but she will do the best she can to keep that cost down.
Mrs. Porter has asked for an Audio CD Recorder; approx. cost $500 - $600.
Ms. Mack and Mr. Bergsman need text books for their CAPA classes. Ms. Mack will get back to us on the cost.
Election of New Officers ~ 2008 – 2009:
President; David Ryktarsky
Co-Vice Presidents; Nancy Carroll and Delcia Toth
Secretary; Peggy Harris
Treasurer; Mark Weiss
Committee Chair Persons Reports:
Advertising: Chair Person Needed;
Arts Camp: Stephanie Hebert and Sandy Coyne;
Awards Banquet: Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road. The hall is reserved from 6:30 – 10:30pm. The Thespian Board will be allowed in around 2:00pm to decorate. The DJ has been hired and will play from 8:30 to 10:30pm. The DJ cost is $330.00. The Thespian Board has mailed the invitations. The R.S.V.P. w/money should be returned no later than May 30th (to allow for late comers) the head count is due to the hall by June10th. The Thespian Board will be speaking at the banquet. They are allowed to speak for 2 minutes each. Peggy will be ordering the cakes (2) from Costco and delivering them to the banquet. Carol will contact the hall and place our “request” list. PROCAPA will pay for the CAPA staff to attend the banquet.
Backstage Monitoring: Eleanor Hoff;
CAPA Apparel: Georgie Ryktkarsyk; No more orders will be taken this school year.
Concession: Kathy Lancaster; Kathy is going to call Mr. Anderson and see if she can sell some of our candy during lunch hours on the last week of school. We need to get rid of some of this candy, it won’t last all summer.
Costume Help: Nancy Carroll;
Flower Sales: Chair Person Needed
Fundraising:
Chair Person NeededMatinees: Sandy Coyne;
Newsletter: Suspended for now.
Parent Box: Carol Dobos;
Photography: Mr. Knieriem and Gail Mack;
Photo Sales: Delcia Toth;
Premier: The premier went great!
Production Packets: Anna Fitzpatrick;
Publicity: Nancy will help with publicity for the film premier.
Rehearsal Food: Laura Novotny;
Senior Dinner: Ms. Mack and Carol Dobos; The date is set for June 5th. Ms. Mack has asked for donations of desserts and beverages. The dinner has been moved to the home of Carol Dobos due to construction at Gail’s. PROCAPA will give Ms. Mack all left over soda and water for the party.
Set Construction: David Ryktarsky;.
Ticket Sales: Gail Mack;
Show Programs: Chair Person Needed
Web Master: Laura Shapiro;
The meeting was adjourned at 8:15pm.
Next PROCAPA Meeting should be Monday, September 15, 2008.
All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room).
Submitted by
Peggy Harris
May 21, 2008
PROCAPA Secretary
tMonday, March 17, 2008
The meeting was called to order by Carol Dobos @ 7:10PM.
Present at the meeting were 4 Board members, 2 PROCAPA members
February meeting minutes are approved.
Treasurer’s Report: Submitted by Mark Weiss
Prior Balance: $7,019.22 Prior balance on account as of February 25, 2008
Other Money added during this time period:
$127.00 50/50 from Jazz Blowout
Main checks written during this time period:
$248.00 to Gail Mack
$300.00 to Mary Murphy for guest artist for dance
Current Balance: $7,016.76 as of March 17, 2008
New Business: Carol Dobos reminded the Committee Chairs to please type up and brief job description of the job you did this year. Please have these to Carol by the April meeting.
~ Concessions are going well. Concessions will continue for the remaining black box shows, the film premier and Carol will be in touch with Lori Porter to see if she would like concessions at the Radio Show and Song Box.
~ All staff members now have a key to the PROCAPA cooler in Gail’s office.
~ $100 will be sent to the Webster PTA Fundraiser from PROCAPA
Committee Chair Persons Reports:
Advertising: Chair Person Needed;
Arts Camp: Stephanie Hebert and Sandy Coyne;
Awards Banquet: Thespian Board & PROCAPA Board; Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road. Carol will be booking the DJ since the Thespian Board has not gotten back to her.
Backstage Monitoring: Eleanor Hoff; Carol will contact Eleanor on providing backstage monitoring for all the black box shows.
CAPA Apparel: Georgie Ryktkarsyk; No more orders will be taken this school year.
Concession: Kathy Lancaster; Going well!
Costume Help: Nancy Carroll;
Flower Sales: Chair Person Needed
Fundraising: Chair Person Needed
Matinees: Sandy Coyne;
Newsletter: Suspended for now.
Parent Box: Carol Dobos;
Photography: Mr. Knieriem and Gail Mack;
Photo Sales: Delcia Toth;
Premier: Carol Dobos; Saturday, May 3rd @ 7:30pm; Carol will call and set up the Limo. She has reserved the Red Carpet and fountain. She is still looking for an MC, if you have suggestions or contacts, please let her know. Carol has asked for help with decorations and picking up items needed for the evening. If you are available to help, please contact Carol Dobos.
Production Packets: Anna Fitzpatrick;
Publicity: Jesus Murillo;
Rehearsal Food: Laura Novotny;
Senior Dinner: Ms. Mack and Carol Dobos; The date is set for June 5th. Ms. Mack has asked for donations of desserts and beverages.
Set Construction: David Ryktarsky;.
Ticket Sales: Gail Mack; Delcia Toth offered to sell tickets for all of the Under Milkwood shows. Carol will work on getting help for Gail’s shows. Peggy will sell tickets on April 4th & April 9th.
Show Programs: Chair Person Needed
Web Master: Laura Shapiro;
The meeting was adjourned at 8:15pm.
PROCAPA Meeting dates for 2007 – 2008 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
April 21, 2008 May 19, 2008
All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room).
Submitted by
Peggy Harris
March 17, 2008
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, February 25, 2008
The meeting was called to order by Carol Dobos @ 7:10PM.
Present at the meeting were 4 Board members, 3 PROCAPA members and Ms. Gail Mack
January meeting minutes are approved.
Treasurer’s Report: Submitted by Mark Weiss
Prior Balance: $5,448.97 Prior balance on account as of January 21, 2008
Money added from Sweet Charity:
$1,104 for LPS Matinees
$390 for Head Shots/Photo CD’s
$179.05 for Advertising
$433 for Flowers
$600 for Concessions
Other Money added during this time period:
$1,515 for CAPA Apparel
$444 for Reimbursement from Lori Porter for Vocal Concert
$322 for Arts Camp
Main checks written during this time period:
$1,314.40 to Kinko’s for Sweet Charity programs
$1,133 to Sensation Stitching for CAPA Apparel
$144.00 for Valentino’s Pizza for Arts Camp
$597.55 for Sweet Charity Dinner
$225 for Wizard of Oz Flowers
Current Balance: $7,001.67 as of February 25, 2008
New Business: Carol Dobos reminded the Committee Chairs to please type up and brief job description of the job you did this year. Please have these to Carol no later than the April meeting.
~ It was brought up that the PROCAPA parents would like to see the Stage Craft Classes help with the building of the stages for all shows.
~ New fundraiser ideas…PROCAPA will begin holding 50/50 drawings during the remaining shows for the 2007-2008 school year. The tickets will be sold as you enter the show and the winning ticket will be drawn prior to the end of the evening. Peggy will purchase the tickets and deliver to Ms. Mack.
Another idea, from Ms. Mack, is a Performathon for the students. Each student gets pledges from friends and family and on a Saturday they perform in all different stands of CAPA. She has mentioned this idea to students and did not get a great respond. She will think it over and maybe try the idea in the fall.
~ Peggy suggested that PROCAPA donate $100 to Webster School to help replace items lost in the fire.
Peggy will be in touch with the staff at Webster to get the details on the best way to make the donation. This was approved.
Committee Chair Persons Reports:
Advertising: Chair Person Needed;
Arts Camp: Stephanie Hebert and Sandy Coyne; Everything went great. There were plenty of volunteers and all students were picked up in a timely manor. Fun was had by all!
Awards Banquet: Thespian Board & PROCAPA Board; Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road. Ms. Mack mentioned that Amanda Dobos needs to get the point’s sheets out to all students so this year’s points can be tallied and awards can be ordered.
Backstage Monitoring: No report
CAPA Apparel: Georgie Ryktkarsyk;
Concession: Kathy Lancaster;
Costume Help: Nancy Carroll
Flower Sales: Chair Person Needed
Fundraising: Chair Person Needed
Matinees: Sandy Coyne;
Newsletter: Suspended for now.
Parent Box: Carol Dobos; The Parent Box for 2008 was cancelled due to the lack of participation.
Photography: Mr. Knieriem and Gail Mack;
Photo Sales: Delcia Toth; The OZ photo CD’s and headshots have all been given to students. If you are missing your CD please check with your student or e-mail Ms. Mack.
Premier: Carol Dobos; Saturday, May 3rd @ 7:30pm; Carol will call and set up the Limo and reserve the Red Carpet and fountain. She will also contact Chris Edmonds, from WNIC, to see if he would MC the event. Carol has asked for help with decorations and picking up items needed for the evening. If you are available to help, please contact Carol Dobos.
Production Packets: Anna Fitzpatrick;
Publicity: Jesus Murillo;
Rehearsal Food: Laura Novotny;
Senior Dinner: Ms. Mack and Carol Dobos; The date is set for June 5th. Ms. Mack has asked for donations of desserts and beverages.
Set Construction: David Ryktarsky; Work calls have begun for the Black Box productions.
Ticket Sales: Gail Mack;
Show Programs: Chair Person Needed
Web Master: Laura Shapiro;
The meeting was adjourned at 8:15pm.
PROCAPA Meeting dates for 2007 – 2008 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
March 17, 2008 April 21, 2008 May 19, 2008
All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room).
Submitted by
Peggy Harris
February 25, 2008
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, January 21, 2008
The meeting was called to order by Carol Dobos @ 7:10PM.
Present at the meeting were 4 Board members, 10 PROCAPA members and Mr. Rolfe Bergsman, Mrs. Mary Murphy and Mrs. Wendy Kwiatkowski
November meeting minutes are approved.
Treasurer’s Report: Submitted by Mark Weiss
Prior Balance: $1,033.39 as of November 19, 2007
Money added from Wizard of Oz:
$3,688 for LPS Matinees ~ two checks still out
$720 for Head Shots/Photo CD’s
$197 for Advertising
$350 for flowers
Checks written: $1,115.76 to Laura Navotny for Rehearsal Food
$444.00 for Lori Porter’s class for MSVMA (recital)
Current Balance: $5,448.97 as of January 21, 2008
New Business: Mary Murphy mentioned an idea for a fundraiser if PROCAPA would like to take it on. A Mom to Mom sale. We would charge for table rental (similar to a craft show) and admission. Mary has offered to assist any PROCAPA member that would like to head this idea up. Dates that were suggested were April 4-5 and April 11-12. We need a PROCAPA member to head this up if we choose to do it.
~Mary Murphy asked if PROCAPA would pay for the dance group from Western Michigan Univ. to come and do an assembly for the CAPA students. The cost would be $300. This was approved.
~Mary Murphy asked if PROCAPA would pay for and organize the rehearsal food for Sweet Charity. Food is needed for Friday, Feb. 1st and Saturday, Feb. 2nd for 70 people. Peggy Harris has offered to take care of the food and serving and PROCAPA will pay the bill.
~Rolfe Bergsman, was speaking on behalf of Gail Mack, and mentioned that volunteers are needed to assist at the ticket sales table each night of the show. Every night, from now on, there will be a CAPA staff member present at the ticket sale table and will be in charge of the money for that night.
~Rolfe asked, on behalf of Gail, if Nancy Carroll would do the check in and out of costumes again for the upcoming show, Nancy agreed. A costume calendar was handed out if you have questions, please contact Gail Mack. We need people to sew at school or at home. If you can assist with sewing costumes please contact Gail Mack via e-mail.
~ Carol Dobos asked if each chair person for each committee would take a few minutes to write up a detailed list of what their job entails. She would like to leave these details for the incoming PROCAPA members to use as a guideline for next year. Please get these lists to Carol Dobos by the April PROCAPA meeting.
Committee Chair Persons Reports:
Advertising: Chair Person Needed;
Arts Camp: Stephanie Hebert and Sandy Coyne; Scheduled for Saturday, February 23, 2008 8:00am – 3:00pm. Contact Sandy Coyne if you can help with Arts Camp. Many adults are needed. Sandy has the packets ready to deliver to the schools for students to have.
Awards Banquet: Thespian Board & PROCAPA Board; Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road
Backstage Monitoring: Mrs. Hoff has agreed to make phone calls and set up the backstage monitoring for Sweet Charity.
CAPA Apparel: Georgie Ryktkarsyk;
Concession: Kathy Lancaster;
Costume Help: Nancy Carroll; Nancy will be helping with Sweet Charity.
Flower Sales: Carol will order flowers from Bob Farr Florist. Peggy Harris will be making money envelopes for the workers at the table. The envelope should always be turned into a staff member at the end of the night.
Fundraising: Chair Person Needed
Matinees: Sandy Coyne; Two checks are missing from the Wizard of Oz. Sandy is asking for every PROCAPA member to look through there paper work and make sure they don’t have the checks. A suggestion was made to Sandy to offer to the schools that the checks are from that PROCAPA will pay the stop payment on the current checks if they will write us new checks. We are willing to wait until June to see if the checks show up. Sandy said she would make the offer. Sandy has one matinee scheduled for Sweet Charity.
Newsletter: Suspended for now.
Parent Box: Carol Dobos; Currently scheduled for Saturday, February 23, 2008 with a rehearsal scheduled for Friday, February 22, 2008. Carol will send an e-mail out for an extra meeting just for Parent Box.
Photography: Mr. Knieriem and Gail Mack; Carol will contact Mr. Knieriem regarding the photos for Sweet Charity and will ask him to take the head shots of those that still need one.
Photo Sales: Delcia Toth; The OZ photo CD’s and headshots should be ready soon. Gail will give to the students when ready.
Premier: Carol Dobos – The movie premier is scheduled for Saturday, May 3, 2008.
Production Packets: Anna Fitzpatrick; Packets for Sweet Charity were sent out prior to the holiday break in December.
Publicity: Jesus Murillo; Carol will contact Jesus to make sure he gets some info in the newspaper regarding Sweet Charity.
Rehearsal Food: Laura Novotny; Peggy Harris will do Sweet Charity
Senior Dinner: Ms. Mack and Carol Dobos;
Set Construction: David Ryktarsky; Work calls have begun. 7:00pm -10:00pm each night and they will be working on Saturday, Jan. 26th. Watch for an e-mail on the time.
Ticket Sales: Gail Mack; Help will be needed at the ticket sale table the night of the shows.
Show Programs: Karen Ann Smith will help with proofing the Sweet Charity programs.
Web Master: Laura Shapiro; Concerns were raised about how hard it is to order tickets through the web site. Some members feel the web site needs to be friendlier. Carol was going to speak to Gail Mack about this issue.
The meeting was adjourned at 9:15pm.
PROCAPA Meeting dates for 2007 – 2008 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
February 25, 2007 March 17, 2008
April 21, 2008 May 19, 2008
All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room) or in the Black Box. Never quite sure!!
Submitted by
Peggy Harris
January 22, 2008
PROCAPA Secretary
of the PR
OCAPA MEETING
Monday, November 19, 2007
The meeting was called to order by Carol Dobos @ 7:10PM.
Present at the meeting were 4 Board members, 10 PROCAPA members and Mr. Rolfe Bergsman
October meeting minutes are approved.
Treasurer’s Report: Submitted by Mark Weiss
Prior Balance: $8845.86 as of October 15, 2007
Checks written: $247.57 for Domain Renewal for 07-08
$2,914.80 for the purchase of new camera
$1,680.10 for Wizard of Oz programs
$2,970.00 for curtains for dance room
Current Balance: $1,033.39 as of November 19, 2007
New Business: Carol Dobos mentioned so problems between students and parent volunteers during performances of Oz. Mr. Bergsman was made aware of the problems and only Mr. B was given the names of the student(s) involved. Mr. B said he would speak to Ms. Mack and they would handle the student(s) on their end and that for the next show all students will be sat down and talked to regarding the backstage parents and the role they are playing. Carol will also speak with Ms. Mack.
Carol received an e-mail from Mary Murphy stating she was sorry she could not attend our meeting. She also asked if PROCAPA could help her with funds for guest artist to work with the student for the upcoming Jazz Blowout and Annual Concert of Dance. The guest’s she is looking at are $600 each and she is looking to have a total of 3 guests. This is still in the discussion stage. Carol will speak to Ms. Mack regarding this also.
Committee Chair Persons Reports:
Advertising: Chair Person Needed; The articles in the newspaper was very nice, thanks to the person that called the local paper.
Arts Camp: Stephanie Hebert and Sandy Coyne; Currently scheduled for Saturday, February 23, 2008 8:00am – 3:00pm
Awards Banquet: Thespian Board & PROCAPA Board; Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road
Backstage Monitoring: Chair Person Needed
CAPA Apparel: Georgie Ryktkarsyk; Georgie brought some samples with her to the meeting. Orders need to be in by Dec. 14th to have by Christmas. It was asked if there could be CAPA Tech apparel? Georgie said that “Tech” could be added to any of the merchandise. It was decided to use a spotlight as the Tech logo. **Mr. B also has order forms for some CAPA Tech T-shirts ~ Peggy knew this info and completely forgot to mention this, so sorry!
Concession: Kathy Lancaster; Concession went GREAT for Oz. Thank you to all that made donations and feel free to send more for the next show.
Costume Help: Mary Rayes and Nancy Carroll; Thank you! Thank you! Thank you! What a great job.
Flower Sales: Carol ordered flowers from Bob Farr Florist. We sold out on Thursday night and the delivery made on Friday night sold out between Friday and Saturday.
Fundraising: Chair Person Needed
Matinees: Stephanine Hebert and Sandy Coyne; The Wizard of Oz is set for two matinees. Monday, November 12 and Tuesday, November 13. Both shows were sold out. We charge $3 a person for matinees and that money all goes to PROCAPA.
Newsletter: Suspended for now.
Parent Box: Carol Dobos; Currently scheduled for Saturday, February 23, 2008 with a rehearsal scheduled for Friday, February 22, 2008.
Photography: Mr. Knieriem and Gail Mack; Gail Mack took the head shot photos. Mr Knieriem and other volunteers took over 2000 photos of the show. He will pick the best 600 to put on the CD. We talked about the order forms going home in the production packet next time and charging a few dollars more to mail the CD’s home instead of relying on the students to bring them home. Mr. Knieriem will take care of getting the new order forms to Anna in time for the packets. It was decided that the CD sales should still be available at the shows too. We can use the same order forms and have people fill them out themselves.
Photo Sales: Delcia Toth; 40 CD’s were sold for Oz.
Premier: Carol Dobos – The movie premier is scheduled for Saturday, May 3, 2008.
Production Packets: Anna Fitzpatrick
Publicity: Jesus Murillo
Rehearsal Food: Laura Novotny; Total served, 3 meals, was 450 people (students, tech, pit, parents). Cost worked out to be $2.47/person.
Senior Dinner: Ms. Mack and Carol Dobos;
Set Construction: David Ryktarsky; We need more help for the next show. We had way to many late nights and were short handed many nights. Please remind your student that they MUST stay to strike after the show on Saturday night. We had a handful of parents and some students. If all the students had stayed the set could have gotten done on Saturday night.
Ticket Sales: Robyn Koralewski; No report available
Show Programs: Jill Bolton has offered to work with Ms. Mack’s student and proof the programs prior to printing.
Web Master: Laura Shapiro
The meeting was adjourned at 9:00pm.
PROCAPA Meeting dates for 2007 – 2008 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
December 17, 2007 January 21, 2008 February 25, 2007 March 17, 2008
April 21, 2008 May 19, 2008
All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room) or in the Black Box. Never quite sure!!
Submitted by
Peggy Harris
December 3 ,2007
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, October 15, 2007
The meeting was called to order by Carol Dobos @ 7:20PM.
Present at the meeting were 4 Board members, 10 PROCAPA members and Mr. Rolfe Bergsman
One change was made to the prior minutes. The food count for the rehearsals for The Wizard of Oz is approx. 154 not 94 as mentioned last month. The minutes from the prior meeting were then approved.
Treasurer’s Report: Submitted by Mark Weiss
Prior Balance: $8816.42 as of September 17, 2007
Check written: $330.56 to Peggy Harris for Starbox materials
Current Balance: $8485.86 as of October 15, 2007
New Business: Mr. Murillo brought to the PROCAPA attention that he would like to write a grant to get money to supply a recording studio for the LPS/CAPA students to use. Mr. Murillo mentioned the need for such a space is for students to have a “professional” recording to send to schools and camps for scholarships and acceptance. It would be helpful to students that can not make an audition in person. There was much discussion on this subject and Mr. Bergsman mentioned that at the present time CAPA/Churchill High School does not have a room that could be used for such a purpose. Mr. Bergsman did mention that CAPA has plenty of computers that can help with making a DVD to send for the same reasons.
Committee Chair Persons Reports:
Advertising: Chair Person Needed
Arts Camp: Stephanie Hebert - Currently scheduled for Saturday, February 23, 2008 8:00am – 3:00pm
Awards Banquet: Thespian Board & PROCAPA Board – Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road
Backstage Monitoring: Steve & Katie Horvath; Ms. Mack submitted a schedule of dates that we need parents to help backstage. These dates included the two morning matinees, November 12 & 13, and the three evening shows, November 15, 16 & 17.
CAPA Apparel: Georgie R. will be the CAPA representative and work with Sharon Linder. We would like to have apparel available to look at and have orders placed at the evening shows of The Wizard of Oz.
Concession: Kathy Lancaster; Carol spoke with Mr. Anderson and she “assured” her that he is working on having the Coke cooler returned to CAPA. Mr. B has a spot reserved in the dance closet for the cooler.
Costume Help: Mary Rayes and Nancy Carroll;
Flower Sales: Carol will contact Andrea McCarthy – We will be using Bob Farr Florist again.
Fundraising: Chair Person Needed
Matinees: Stephanine Hebert and Sandy Coyne; The Wizard of Oz is set for two matinees. Monday, November 12 and Tuesday, November 13.
Newsletter: It has been decided that we will not have a PROCAPA newsletter for the 07-08 school year.
Parent Box: Carol Dobos – Currently scheduled for Saturday, February 23, 2008 with a rehearsal scheduled for Friday, February 22, 2008.
Photography: Mr. Knieriem and Gail Mack – Anyone interested in helping with photography of shows should contact Carol Dobos or Gail Mack.
Photo Sales: Delcia Toth has offered to head up photo sales at the shows. Thank you Delcia!
Premier: Carol Dobos – The movie premier is scheduled for Saturday, May 3, 2008.
Production Packets: Anna Fitzpatrick
Publicity: Jesus Murillo
Rehearsal Food: Laura Novotny; – Laura has a new count of approx. 154 people to feed for rehearsals. This includes cast, staff, pit and crew. She will be supplying meals for November 7, 8 & 10. PROCAPA will be paying for all three meals.
Senior Dinner: Ms. Mack and Carol Dobos
Set Construction: David Ryktarsky; Construction for The Wizard of Oz has begun. M-F 7:00 to ? for everyone and students may stay and help from 2:30pm to 5:00pm any day.
Ticket Sales: Robyn Koralewski; Tickets are currently on sale!
Show Programs: Jill Bolton has offered to work with Ms. Mack’s student and proof the programs prior to printing.
Web Master: Laura Shapiro
The meeting was adjourned at 9:00pm.
PROCAPA Meeting dates for 2007 – 2008 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
November 19, 2007 December 17, 2007
January 21, 2008 February 25, 2007 March 17, 2008
April 21, 2008 May 19, 2008
All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room) or in the Black Box. Never quite sure!!
Submitted by
Peggy Harris
October 20, 2007
PROCAPA Secretary
Monday, September 17, 2007
The meeting was called to order by Carol Dobos @ 7:05PM.
Present at the meeting were 4 Board members, 6 PROCAPA members. Ms. Gail Susan Mack and Mr. Rolfe Bergsman were also present.
Carol Dobos introduced the 2007 – 2008 PROCAPA Board.
President: Carol Dobos 734.427.9284
Vice-President: Dave Ryktarsyk 734.427.8687
Secretary: Peggy Harris 734.953.1135
Treasurer: Mark Weiss 734.422.9053
Ms. Mack spoke about the Star Box (Tuesday, September 18, 2007). She reviewed what she would be speaking about and asked for suggestions of other subjects to be mentioned. Carol Dobos also spoke about what she would be talking about at the Star Box.
Mark Weiss gave a brief treasurer’s report. We currently have $8831.00. Mark reimbursed Peggy $330.56 for Star Box materials. Ms. Mack asked if she could order a new camera for the film department, cost is approx. $3,000 and she would like to purchase 3 or 4 batteries for $105/each. This purchase was approved.
Ms. Mack mentioned that the dance room, that Mrs. Kwiatkowski is using, does not have ballet bars in it and would like to know if PROCAPA would purchase them for Mrs. Kwiatkowski. This needs to be discussed at the next meeting.
There are other needs/wants for the CAPA Teachers but Ms. Mack and Mr. B suggested we wait until the Board of Education finishes with the list they were given last spring and then maybe PROCAPA can help with whatever the board does not take care of.
PROCAPA is still planning on purchasing the curtains for the dance room.
Committee Chair Persons Reports:
Advertising: Chair Person Needed
Arts Camp: Stephanie Hebert - Currently scheduled for Saturday, February 23, 2008 8:00am – 3:00pm
Awards Banquet: Thespian Board & PROCAPA Board – Currently scheduled for Monday, June 16, 2008 at St. Mary’s Banquet Center on Merriman Road
Backstage Monitoring: Steve & Katie Horvath
CAPA Apparel: Chair Person Needed – Sharon Linder has offered to make the merchandise but we need a CAPA person to take orders and be the “in-between” person.
Concession: Kathy Lancaster with the help of Popcornmeister Mark Weiss – All CAPA families have been asked to donate one box of candy and/or a case of soda (Coke products only) and/or water (Dasani only). All beverages MUST be Coke products. LPS has a contract with Coke and we must use Coke products only. Donations can be brought to any CAPA teacher. Please mark your donations CAPA. Over the summer our Coke cooler was sent back to Coke per someone at Churchill High School. Mr. B and Mrs. Mack are working with Mr. Anderson to get another cooler or a refrigerator for CAPA. The merchandise that was left in the cooler has been found.
Costume Help: Mary Rayes and Nancy Carroll. Mary Reyes in already on board helping with The Wizard of Oz.
Flower Sales: Carol will contact Andrea McCarthy – We will be using Bob Farr Florist again.
Fundraising: Chair Person Needed
Matinees: Stephanine Hebert and Sandy Coyne
Newsletter: Chair Person Needed
Parent Box: Carol Dobos – Currently scheduled for Saturday, February 23, 2008 with a rehearsal scheduled for Friday, February 22, 2008.
Photography: Mr. Knieriem and Gail Mack – Anyone interested in helping with photography of shows should contact Carol Dobos or Gail Mack.
Photo Sales: Chair Person Needed
Premier: Carol Dobos – The movie premier is scheduled for Saturday, May 3, 2008.
Production Packets: Anna Fitzpatrick
Publicity: Jesus Murillo
Rehearsal Food: Laura Novotny – Laura will handle rehearsal food for 3 rehearsals for The Wizard of Oz. PROCAPA will cover the cost of the 3 meals. There are 65+ students in this show.
Senior Dinner: Ms. Mack and Carol Dobos
Set Construction: David Ryktarsky – Construction for The Wizard of Oz will begin Monday, September 24, 2007. CAPA has the auditorium on November 1st.
Ticket Sales: Robyn Koralewski
Show Programs: Ms. Mack mentioned that she has a student that would like to take on the task of Show Programs. Ms. Mack is asking for an adult to help this student and be a proof reader for the programs.
Web Master: Laura Shapiro
Treasurer: Mark Weiss
The meeting was adjourned at 9:00pm.
PROCAPA Meeting dates for 2007 – 2008 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
October 15, 2007 November 19, 2007 December 17, 2007
January 21, 2008 February 25, 2007 March 17, 2008
April 21, 2008 May 19, 2008
All meetings will begin at 7:00pm in the Film Room (Ms. Mack’s room) or in the Black Box. Never quite sure!!
Submitted by
Peggy Harris
September 21, 2007
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, May 21, 2007
The meeting was called to order by Dan Wellman @ 7:10pm.
Present at the meeting were 3 Board members, 5 PROCAPA members, Mr. Rolfe Bergsman, Mrs. Mary Murphy and Mrs. Wendy Kwiatkowski.
Minutes from the prior meeting were approved.
Committee Chair Persons Reports:
Advertising: N/A
Arts Camp: N/A
Awards Banquet: The invitations were sent home with the students. Gail will be collecting the R.S.V.P.’s and money. Gail will keep a running count and give head count to Peggy for the hall. Peggy and Ken Harris are working with the Thespian Board on the center pieces. Peggy mentioned that maybe the Thespian Board members should not be Senior’s. Senior’s don’t really seem to have the time to put into the banquet that is needed. Peggy has been asking for information from the Thespian Board for months and finally gave up and did the work herself for the center pieces. Mr. Bergsman mentioned that maybe the board could have 2 Senior’s and 2 Junior’s. Mr. Bergsman said he would chat with Gail regarding this matter. Dan Wellman mentioned an e-mail he received requesting that PROCAPA pay for the staff to attend the banquet. A vote was taken and passed. PROCAPA will pay for the 5 CAPA Staff members to attend the banquet. Dan Wellman has the DJ set for the night. The total is $300 for the night.
Backstage Monitoring: N/A
CAPA Apparel: N/A
Concession: A job well done for the year! Thank you to all that worked concession’s this year. The left over pop and water are in the cooler for the staff and students to use up this year or at the summer party. The candy left in the cooler should not be touched….it is being saved for next year.
Movie Premiere: N/A
Costume Help: N/A
Flower Sales: N/A
Fundraising: N/A
Newsletter: N/A
Parent Box: N/A
Photography: N/A
Photo Sales: N/A
Publicity: Jennifer Williams did a nice write up on Ponderosa. Thank you for all you did this year!!
Rehearsal Food: N/A
Set Construction: N/A
Ticket Sales: N/A
Show Programs: N/A
Production Packets: N/A
Senior Dinner: Scheduled date is June 7th. Ms. Mack, Carol Dobos & Theresa Smith will handle this.
Web Master: Mrs. Murphy and Mrs. Kwiatkowski asked if they could have their bio’s updated on the web site. Laura mentioned to just e-mail her the new bio’s and some dance photos and she will get them on the web site.
20th Year Reunion: N/A
New Business: Mrs. Murphy mentioned that Mrs. Kwiatkowski’s has been let go from her position with CAPA. Mr. Anderson had to make staff cuts at Churchill and Mrs. Kwiatkowski was one of them. Mrs. Murphy said there is still a little hope that Mrs. Kwiatkowski’s job could be saved at part time hours. Mrs. Murphy has asked if Mrs. K is let go could we forego the curtains for the dance room and use the money to hire Mrs. K to help with special events. Discussion was had that the money raised from PROCAPA is for use for the students and this would be a good use of the money. A vote was taken and passed that if Mrs. K is let go that we will supply money (that was to be used for curtains) to Mrs. Murphy to hire Mrs. K for help on special events. Mr. Bergsman mentioned that he was unsure that the district will be doing and paying for all the work that still needs to be done in the Black Box. He said he is sure he will be asking PROCAPA for some money to get some of the work completed by the start of the school year. He will keep us posted on what he learns from the district. It was also discussed that if anyone knows of someone that could do Grant Writing for the benefit of CAPA that would be a big help. If CAPA could receive Grant Funding we could improve many items that need to be taken care of without using all the PROCAPA funds. If anyone can help with this please see the CAPA staff.
Elections: The 2007 – 2008 PROCAPA Board was voted on and the results are…..
Carol Dobos; President
Dave Ryktarski; Vice President
Peggy Harris; Secretary
Mark Weiss; Treasurer
Treasurer: Mark Weiss; The figures below will reflect the time period between
April 16, 2007 – May 21, 2007
Prior Balance: $11,535.94 (balance on account as of April 16, 2007
Subsequent to this: $730.60 added to the account
$1,212.36 in check written during this period
Included in the above additions to the account
$75 in miscellaneous contributions (concessions, photo CD’s etc)
$158 in additional arts camp contributions
$126 in additional ensemble contributions from Mrs. Porter
Included in the checks written during this period include:
$666.37 for Premier Night Items
$300.79 for Wendy Kwiatkowski (for Annual Concert for Dance costumes that she purchased)
$11,054.12 Current balance on account as of today, May 21, 2007
Notes: $318 due from Lori Porter for reimbursement for up front recital cost.
This message was received via e-mail to Peggy Harris on May 25, 2007. “I would just like a note that I paid Mark Weiss $130 toward the concert cost he paid and I am waiting for documentation of the check he wrote so I can get the rest of the money from the choir department. Thank you Lori Porter”
The meeting was adjourned at 8:10pm.
PROCAPA Meeting dates for 2007 - 2008 school year: 3rd Monday of each month beginning in September.
All meetings begin at 7:00pm in the Black Box
Submitted by
Peggy Harris
May 25, 2007
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, April 16, 2007
The meeting was called to order by Dan Wellman @ 7:10pm.
Present at the meeting were 4 Board members, 7 PROCAPA members and Mr. Rolfe Bergsman.
Committee Chair Persons Reports:
Advertising: N/A
Arts Camp: A big thank you to Stephanie Hebert and her volunteers. The day was a big success. Stephanie mentioned that she was given a hard time by some school secretaries regarding the fliers and the fact that they had to run copies themselves and pass them out to the teachers. A suggestion was made that next year the flier be delivered via inter-office e-mail through LPS. The only other concern was the drama presentation needed to have a “set up” for the audience. Mr. Bergsman said they will take that into consideration for next year.
Awards Banquet: The invitations will be going to the printer this weekend. The food choices are still needed for the R.S.V.P. cards. Peggy and Ken Harris are working with the Thespian Board on the center pieces. Peggy will be in touch with Gail regarding the food choices.
Backstage Monitoring: Volunteers are needed for Crimes of the Heart, Ponderosa, Song Book and possibly Annual Concert of Dance. See the web site for the dates of these shows.
CAPA Apparel: N/A
Concession: Kathy Lancaster spoke with Ms. Hutchinson and was told that PROCAPA will not be needed for concessions during The Sound of Music. Concession will be open for the premier of Dissonance.
Movie Premiere: Dissonance; Friday, May 4th,, Limo rides will be from 5:30 to 6:30pm. The movie begins at 7:30pm. Gail will handle the pre-sale of tickets. Robyn will sell tickets at the door and will need assistance. Gail will be making the tickets (information regarding the after glow should be on the tickets). Volunteers are needed for food donations and to help with decorations. Several people volunteered at the meeting. Mr. Bergsman has the “photo board” for the red carpet. Carol would like to get in to start decorating on May 4th right after the 3rd lunch hour is over. She will be requesting that the black curtains be hung and we need the “café” tables from the stage in the cafeteria. Dan Wellman will help Carol by picking up the fountain and red carpet that day. Carol is still looking for someone to “interview” the students as the exit the Limo. Carol will talk to Gail about the “ribbons” for the cast of the movie to wear to set them off from the rest of the student body. The cast is asked to dress semi-formal for the evening.
Costume Help: N/A
Flower Sales: N/A
Fundraising: N/A
Newsletter: N/A
Parent Box: GREAT JOB! The night went well. The only issue now is how do we get more people in the audience. Suggestions were made that we give each student a free ticket and they get a partial service point for each person they bring with them to the event. It was agreed we need better communication between PROCAPA, Teachers & Students.
Photography: We need to work on getting a new photographer for the 2007 – 2008 school year. It would have been nice to have pictures of the Spring Rep. If we just have someone to take the pictures they can be put on a CD and the editing can be done in school by students.
Photo Sales: Coordinator Needed;
Publicity: Jennifer Williams is working on getting word out about the premier of Dissonance.
Rehearsal Food: Peggy Harris will be helping with rehearsal food for Annual Concert of Dance.
Set Construction: David Ryktarsky; All set for this year. There will be a final strike at the end of the school year. Mr. Bergsman will keep us posted. We need to strike the Black Box so LPS can do their work this summer. Mr. Bergsman would also like to empty the wardrobe room and organize it better. He has asked Mark Weiss to order 4 clothing racks for CAPA.
Ticket Sales: N/A
Show Programs: Nice job on the Parent Box program! They looked great. We are pretty sure PROCAPA is done with programs for the year but if any teachers need our help with a program for their show, please contact Brenda Rich or Dan Wellman for assistance.
Production Packets: N/A
Senior Dinner: Scheduled date is June 7th. Ms. Mack, Carol Dobos & Theresa Smith will handle this.
Web Master: Laura Shapiro has the web site all updated and has done a great job this year!
20th Year Reunion: N/A
New Business: Laura Shapiro is donating a piano to Lori Porter’s classroom on Tuesday, April 17th.
School Board elections will be held on Tuesday, May 8th.
Treasurer: Mark Weiss; The figures below will reflect the time period between
March 19, 2007 – April 16, 2007
Prior Balance: $11,225.91 (as of April 16, 2007)
Subsequent to this: $1,153.25 added to the account
$843.22 in checks written during this period
Included in the above additions to the account
$22 for concessions for Red, White & Blue
$92 for concessions for Smokey Joe’s Café
$240 for Parent Box Tickets (48 tickets sold)
$42 for Parent Box Concessions
$212.25 for concessions for all combined shows of Stage Door and Hay Fever
$535 for Arts Camp
$11,535.94 Current balance on account as of today, April 16, 2007
Notes: Already included in the final amount are the Limo and some supplies for Dissonance on May 4th.
$318 is due from Lori Porter for reimbursement for up front recital cost.
The teachers need to use some of the money this summer. Some will go to the cost of curtains for the dance room. Ms. Mack would like to have a steamer for the costumes. Mr. Bergsman would like to get some tools.
Mark will make sure we have approx. $2,000 for start up cost for the fall.
The meeting was adjourned at 8:30pm.
PROCAPA Meeting dates for 2006 – 2007 school year: May 21, 2007
All meetings begin at 7:00pm in the Hot Box
Submitted by
Peggy Harris
April 20, 2007
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, March 19, 2007
The meeting was called to order by Dan Wellman @ 7:10pm.
Present at the meeting were 4 Board members, 8 PROCAPA members and Ms. Gail Susan Mack.
Committee Chair Persons Reports:
Advertising: Not represented
Arts Camp: Scheduled for March 31st. As of this date there are 90 students registered for Arts Camp. Volunteers are needed for registration and serving lunch. Sandy C. is helping Stephanie H. with the organization of the day. Volunteers should arrive by 8:00AM.
Awards Banquet: Scheduled for June 18th. Carol has reserved the room. Ms. Mack will contact the hall regarding the food choices. Peggy has met with the Thespian Board and they have chosen Celebrating 20 Years of CAPA as the theme and green and white as the colors. Semi-Formal Dress will still be required but in any color the students wish. The Thespian Board would like to have a DJ present. Mark will get the phone number of last years DJ to Dan Wellman who will give it to Kris Wellman. Dan and Gail are still looking into a guest speaker. Gail may contact a past CAPA student since the theme is Celebrating 20 Years.
Backstage Monitoring: Volunteers are needed Tuesday, March 20th for the final performance of Stage Door. Ms. Mack and Carol Dobos will take care of this. Volunteers will be needed for Smokey Joe’s Café March 29th & 30th. Contact Mrs. Porter if you can help with this task.
CAPA Apparel: Not represented
Concession: Kathy Lancaster made a suggestion that we (PROCAPA) sell concessions at the all school play The Sound of Music. She will check with Mr. Stromberg and see if this is ok with him. Dan Wellman mentioned that we need 12oz. bags of popcorn for the popcorn machine and then we won’t need to make as many batches because our batches will be larger.
Costume Help: Not represented
Flower Sales: Not represented
Fundraising: Not represented
Newsletter: Not represented
Parent Box: Scheduled for March 24th. Carol Dobos has the Tech Crew set, Tickets, Consessions, Sound Board (Zumd), Programs (Brenda Rich). Carol asked Ms. Mack for students names to video tape the program. She will give them a call. Ms. Mack gave permission for the Parent Box people to use the Black Box on Friday night. Everything seems to be going well. Carol did ask for assistance for this program next year. She said it really is to much for one person.
Photography: Not represented
Photo Sales: Coordinator Needed;
Publicity: Jennifer Williams, Jennifer will be contacting Ms. Mack for information regarding the upcoming movie so she can begin to advertise the premiere.
Rehearsal Food: Not represented
Set Construction: David Ryktarsky; All set for this year.
Ticket Sales: Tickets will need to be sold for Annual Concert of Dance and the Movie
Show Programs: Not represented; Programs will be needed for Annual Concert and for Kris & Sara’s upcoming shows.
Production Packets: Anna Fitzpatrick; All done for the 2006 – 2007 school year! Nice job Anna!!
Senior Dinner: Scheduled date is June 7th. Ms. Mack, Carol Dobos & Theresa Smith will handle this.
Web Master: Laura Shapiro has the web site all updated and has done a great job this year! Laura mentioned that Microsoft if getting rid of Front Page. We will need to change our software in the next couple of years.
20th Year Reunion: N/A
Movie Premiere: Friday, May 4th Carol has the fountain and red carpet reserved ($236.91). Decorations have been purchased for the “after party” ($90.00). Carol would like to have “Hollywood Music” piped outside while the students are walking the red carpet. Ms. Mack says she has an idea for the “back drop” for the students to stand in front of for photos. Carol is still working on the Limos and she will be contacting Dennis N., from Channel 7, to interview the students as the exit the limos. Carol asked if we could have the “red carpet” portion of the premier taped and added to the front of the DVD of the movie prior to the students purchasing the DVD. Ms. Mack agreed that would be ok.
Mystery Dinner: The 2007 Mystery Dinner will be more of a Mystery Lunch. It will be held during the day and other CAPA classes will be attending.
Treasurer: Mark Weiss; The figures below will reflect the time period between
February 12, 2007 – March 19, 2007.
Prior Balance: $4,281.49 (as of February 12, 2007)
Subsequent to this: $7,984.95 added to the account
$1,040.53 in checks written during this period
Included in the above additions to the account
$220 High School Musical flowers
$332 for reimbursement from Lori Porter for recital admission for her class
$325 for Sate Door / Hay Fever Tee Shirts
$23.68 for reimbursement from Meriwether Publishing (one book ordered for Gail Mack is out of print)
$455 for Benefactor Ads
$290 for Program Ads
$62.50 for Happy Ads
$250 High School Musical CD’s / Head Shots
$1673.25 for High School Musical Concessions
$4221.00 for LP grade schools admission to High School Musical
$54 Jazz Blowout concessions
$11,225.91 Current balance on account as of today, March 19, 2007
The meeting was adjourned at 8:40pm.
PROCAPA Meeting dates for 2006 – 2007 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
April 16, 2007 May 21, 2007
All meetings will begin at 7:00pm in the Hot Box
Submitted by
Peggy Harris
March 20, 2007
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Wednesday, February 12, 2007
The meeting was called to order by Dan Wellman @ 7:10pm.
Present at the meeting were 4 Board members, 7 PROCAPA members. Ms. Gail Susan Mack and Mr. Rolfe Bergsman were also present.
The prior months minutes were approved.
Committee Chair Persons Reports:
Advertising: Not represented
Arts Camp: Scheduled for March 31st. Stephanie Hebert will begin to work with Ms. Mack on getting packets together for each school and the packets given to students attending the Arts Camp. Stephanie is looking for approx. 12 volunteers to help on March 31st.
Awards Banquet: Scheduled for June 18th. Peggy Harris will work with the current Thespian Board on the theme and decorations for the evening. Carol will contact Madonna Univ. to reserve the room and order the food. Ms. Mack will do Awards. Dan Wellman will speak to Jennifer Williams and see if she has any contacts for people to be the speaker. David S. should have all the history boards prepared and new ones made for this year and have them present at the banquet.
Backstage Monitoring: Not represented, but we feel it went well.
CAPA Apparel: Not represented
Concession: A proposal was made to purchase a new popcorn machine; everyone agreed it would be a good idea. Dan Wellman will be looking into this purchase. We need more parents to help purchase the items to be sold at the concession stand. If the parents don’t step up it was agreed that PROCAPA would purchase the items to be sold.
Costume Help: Not represented
Flower Sales: Not represented, but seemed to have gone well for High School Musical.
Fundraising: Not represented, but Theresa will no longer be available to handle this.
Newsletter: Not represented, but Theresa will only be doing e-mail newsletters. If you wish to receive an e-mail newsletter please e-mail the Web Master at procapa@starringcapa.com.
Parent Box: Scheduled for March 24th. Carol Dobos is working very hard on the preparations. She still needs acts to perform at the show. Fliers are going to be sent home with students and be put up at school. If you wish to participate or help with the evening, please contact Carol Dobos.
Photography: Not represented, Kate did a great job on the photos for High School Musical.
Photo Sales: Coordinator Needed; 25 Photo CD’s were sold for High School Musical. Dan Wellman will be making the copies and getting them to Ms. Mack.
Publicity: Jennifer Williams, All is on track!
Rehearsal Food: Laura Novotny; It was decided, by the members present, that PROCAPA would provide meals for the Tech Rehearsal days only! It will as simple as Pizza and Salad, if the teachers would like this meal at all.
Set Construction: David Ryktarsky; The “new” Black Box is still not started. Mr. B & Ms. Mack are still waiting on LPS to get a move on. Mr. B will be at school Monday, Tuesday and Wednesday (the week of Feb. 19th) 10:00am to 6:00pm to begin working on the set for Hay Fever & Stage Door. Help is still needed with Strike of High School Musical.
Ticket Sales: All reserved seats for High School Musical were sold out. Most general admission seats were also sold. **Note for future use…If the show is sold out it was suggested that the phone message say that all reserved seating is sold out and that general admission will be available an hour or two prior to show time. It was also suggested that the reserved seating must be paid for at least 3 to 4 days prior to the show purchased for. If they are not paid for by the deadline the tickets will be put back into the “pot” to be sold at the door. We had several tickets “reserved” but not paid for and never used. There were also issues with Pay Pal for the student/senior tickets for this show. Robyn did a WONDERFUL job on ticket sales for both J & H and HSM. Thank you Robyn!!
Show Programs: Not represented
Production Packets: Anna Fitzpatrick; All done for the 2006 – 2007 school year! Nice job Anna!!
Senior Dinner: Scheduled date is June 7th. Ms. Mack, Carol Dobos & Theresa Smith will handle this.
Web Master: Laura Shapiro has the web site all updated and has done a great job this year! Thank you Laura
20th Year Reunion: As of right now, will not happen. Ms. Mack has no time.
Movie Premiere: Scheduled for May 4th Ms. Mack asked if we could have the “Red Carpet” for the movie premiere. Her request was approved. Carol Dobos will head this up.
Treasurer: Mark Weiss; The figures below will reflect the time period between January 17, 2007 and February 12, 2007
Subsequent to this: $1,310.20 added to the account
$1,285.76 in checks written during this period
Included in the checks for this period were the following:
$222.56 to Bruce McQuade for High School Musical set construction material
$139.60 to Livonia Public Schools for the Jekyll & Hyde programs
$293.88 to Kate Malyn for photographic material
$4,281.49 Current balance on account as of today, February 12, 2007
The meeting was adjourned at 8:50pm.
PROCAPA Meeting dates for 2006 – 2007 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
March 19, 2007 April 16, 2007 May 21, 2007
All meetings will begin at 7:00pm in the Hot Box or in the Black Box. Never quite sure!!
Submitted by
Peggy Harris
February 12, 2007
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, December 18, 2006
The meeting was called to order by Dan Wellman @ 7:10pm.
Present at the meeting were 1 Board member, 3 PROCAPA members. Mr. Rolfe Bergsman was the staff representative.
The prior months minutes were approved.
Committee Chair Persons Reports:
Advertising: Not represented
Arts Camp: Not represented
Awards Banquet: This will be handled by Ms. Mack and the PROCAPA Board.
Backstage Monitoring: Not represented
CAPA Apparel: Kathy Andrus; $402 in profit during J & H, problems with Beck & Boys. Suggest not using again and finding a new supplier.
CAPA Family Directory: No new information
Concession: Not represented
Costume Help: Not represented
Flower Sales: Not represented
Fundraising: Not represented
Newsletter: Not represented
Parent Box: Carol Dobos; will start organizing in January.
Photography: Not represented
Photo Sales: Coordinator Needed;
Publicity: Jennifer Williams, Publicity flyer for High School Musical to be included in show packet.
Rehearsal Food: Laura Novotny, for J&H had 50% participation. Envelopes with food information will be included in Show Packet.
Set Construction: David Ryktarsky; Construction crew did a great job on J&H, thanks to Dave and Bruce McCade. Looking forward to HSM.
Ticket Sales: Not represented
Show Programs: Not represented
Production Packets: Anna Fitzpatrick; will have 100 packets with rehearsal food envelopes and publicity flyers by 12/20.
Senior Dinner: Not represented
Web Master: Not represented
20th Year Reunion: Not represented
Matinee Coordinator: Theresa Allen and Stephanie Hebert, Marsha Devin to help out and work with Sandy Coyne.
Treasurer: Mark Weiss
Black Box, spring repertoire. Mr. Bergsman explained why the Black Box needed to move during the Christmas break and the area it would be moved to. Details were still pending with the Physical plant people, but it is going to happen.
Minutes of the PROCAPA MEETING
Monday, October 16, 2006
The meeting was called to order by Therese Smith at 7:15pm.
Present at the meeting were 4 Board members, 8 PROCAPA members and 2 guests. Ms. Mack was not able to attend, due to illness.
We quickly went around the room and did introductions of everyone present.
Star Box: Therese mentioned that she spoke with Ms. Mack and the Star Box went very well.
Treasurer’s Report: Mark reported the balance as of September 18, 2006 $10,768.93.
The following checks have been written:
$752.00 Insight Media (for 4 DVD’s for Ms. Mack)
$756.26 Best Buy (for 2 DVD/VCR Combo Players & miscellaneous computer supplies including DVD’s/CD’s and Fire wires)
$2,645.76 Viking Sewing Galleries (fro 4 sewing machines)
Balance: $6,614.91
Checks yet to be written:
$374.51 to Mr. Bergsman ~ Tools
$28.07 to Mrs. Porter ~ Batteries
$586.56 to Ms. Mack ~ Sony DVM Tapes
$184.70 to Ms. Mack ~ Books
Balance after these checks: $5,441.07
Committee Chair Persons Reports:
Advertising: Jill Bolton; Advertising is going well but Jill could use some help contacting companies.
Arts Camp: Stephanie Hebert has offered to be the Chair for Arts Camp, as of tonight.
Awards Banquet: This will be handled by Ms. Mack and the PROCAPA Board.
Backstage Monitoring: Coordinator Needed
CAPA Apparel: Kathy Andrus; no report given
CAPA Family Directory: Mark Weiss and Linda Walker; still working on it!
Concession: Kathy Lancaster and Laura Shapiro; Laura will be sending out a notice asking for a $5 donation or donations of Pop, Candy and bottled water for concessions. She is planning on storing the donations at her home and bringing them in when needed for shows. Please remember that donations of beverages MUST be Coke products only, including water.
Costume Help: Nancy Carroll; Nancy has some questions and will be talking with Ms. Mack.
Flower Sales: Andrea McCarthy
Fundraising: Coordinator Needed; Therese has set up the following fundraisers:
(2) Max & Ermma’s Nights
December 3rd Barnes & Noble
Gordon Foods
Script Cards (Gift Cards) Information will go home soon on this.
Our guests for the evening were Amy and Kim. They spoke about doing a “Vendor Show” at Churchill High school and the proceeds from the table sales will go to PROCAPA. Amy and Kim will coordinate the set up and running of the show. A Vendor Show is many different companies, mostly Home Based Companies, selling products, similar to a craft show. We could also sell raffle tickets and raffles off gift baskets. We have a tentative date of March 31st. Therese will be looking into what needs to be done in reserving the school and if there is a charge.
Newsletter: Therese Smith; Discussion was had on having the Newsletter go out weekly via e-mail. Therese will be getting a copy of the Newsletter that the Band teacher sends out each week. She will look into it and see if she can pull this off. If we begin to send the newsletter via e-mail we will need more e-mail address. Discussion was had to have the teachers offer a half or a full service point if they supply us with their parent’s names and e-mail address. Therese was going to speak to Ms. Mack about this.
Parent Box: Carol Dobos; The date is set for March 24, 2007
Photography: Tracy Lambert; She will be taking the Head Shots and making the CD’s of the shows.
Photo Sales: Coordinator Needed; If a coordinator is not found by the first show we will ask for volunteers to man the table at the show.
Publicity: Jennifer Williams
Rehearsal Food: Andrea McCarthy has switched to Flower Sales and Laura Novotny will be Chairing the Rehearsal Food.
Set Construction: David Ryktarsky; At this time the crew is at the school Monday – Thursday @ 7:00PM in the Black Box. After the All School play is over they will move to the stage to work. All help is welcome! David mentioned that they are looking for a Wicker Wheelchair for the upcoming play. David will get the work schedule and prop request information to Laura (the Web Master) to have posted as needed.
Ticket Sales: Robyn Koralewski & Sarah Hedeen; Tickets are now on sale for Jekyll and Hyde.
Show Programs: Brenda Rich; Students are designing the program for Jekyll and Hyde.
Production Packets: Anna Fitzpatrick; Packets for Jekyll and Hyde were given to students. Great job Anna!!!
Senior Dinner: Carol Dobos, Therese Smith & Ms. Mack
Web Master: Laura Shapiro; All is well!
20th Year Reunion: Vanessa Smith & Ms. Mack; The reunion will take place in the summer of 2007.
Matinee Coordinator: Theresa Allen and Stephanie Hebert will work on the Matinee’s together.
If you are interested in any of the above open positions or helping in any area of PROCAPA, please contact Dan Wellman @ 734.525.5212.
A discussion was had on better communication between CAPA and parents. Parents are still not getting information from their students and don’t know what is going on. Laura will try and put more information on the web site for the parents to view.
It was mentioned that the February 19th meeting falls during LPS Winter Break and the school will be closed. We will need to choose a new date for the February 2007 meeting. Watch the web site for updates.
The meeting was adjourned at 9:00PM.
PROCAPA Meeting dates for 2006 – 2007 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
November 20, 2006 December 18, 2006
January 15, 2007 February 19, 2007 March 19, 2007
April 16, 2007 May 21, 2007
All meetings will begin at 7:00pm in the Black Box or next door in the Hot Box.
Submitted by
Peggy Harris
October 17, 2006
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, September 11, 2006
The meeting was called to order by Dan Wellman at 7:10pm.
We had a WONDERFUL turn out of new and returning parents. Thank you to all who attended!
Dan Wellman, PROCAPA President, introduced himself and Peggy Harris, the PROCAPA Secretary. Dan mentioned the Co-Vice President’s are Carol Dobos and Therese Smith and the Treasurer is Mark Wiess. Dan then gave a brief description of what PROCAPA does for the teachers and students.
Star Box: Dan explained that Star Box is an informational meeting for parents of CAPA students. He encouraged all parents to attend. Tables will be set up in the lobby, after the meeting, for parents to volunteer for several different committees to help with PROCAPA throughout the school year. Ms. Mack and Sarah Hedeen will be heading up the Star Box evening. The Star Box will be held on Tuesday, September 26, 2006 @ 7:00pm at Churchill High School.
Treasurer’s Report: Mark was not present, no report was given.
Committee Chair Persons “coordinators”: Dan began to talk about the different areas that PROCAPA needs assistance this year. The following are the many different areas that PROCAPA works on during the school year. If the Coordinator position is still open, we hope you will consider helping in one or more areas.
Arts Camp: Coordinator Needed
Awards Banquet: This will be handled by Ms. Mack and the PROCAPA Board.
Backstage Monitoring: Coordinator Needed
CAPA Apparel: Kathy Andrus
CAPA Family Directory: Mark Weiss and Linda Walker
Concession: Kathy Lancaster and Laura Shapiro
Costume Help: Coordinator Needed
Flower Sales: *Carol looking into
Fundraising: Coordinator Needed
Newsletter: Therese Smith
Parent Box: Carol Dobos
Photography: maybe Kate Malyn ~ Carol to contact
Photo Sales: Coordinator Needed
Publicity: Jennifer Williams
Rehearsal Food: Andrea McCarthy; Andrea mentioned she would like to charge each play participant $20 towards the cost of the dress rehearsal food, so it could be catered and we would not have to rely on donations.
Set Construction: Robert Schofield
Ticket Sales: Robyn Koralewski & Sarah Hedeen
Show Programs: maybe Brenda Rich ~ Carol to contact
Production Packets: Anna Fitzpatrick
Senior Dinner: Therese Smith & Ms. Mack
Advertising Sales: Jill Bolton
Web Master: Laura Shapiro
20th Year Reunion: Vanessa Smith & Ms. Mack
Matinee Coordinator: Coordinator Needed
If you are interested in any of the above open positions or helping in any area of PROCAPA, please contact Dan Wellman @ 734.525.5212.
Teacher Wish List: Wendy spoke on behalf of the teachers and thanks PROCAPA for the money to purchase items on the wish list such as a curtain for the dance room, a new sewing machine for Ms. Mack and several other items needed. The items have not all been purchased yet, but they should be soon.
Dan will be speaking to Mr. Anderson about having Bob Gregory rebuild the Churchill Ticket Booth. It seems to be in need of some repair.
Ms. Mack will be working with the Level 3 – 4 classes to create a Murder Mystery dinner night for the spring of 2007.
PROCAPA Meeting dates for 2006 – 2007 school year: Watch the PROCAPA web site (www.starringcapa.com) for changes in dates or times.
October 16, 2006 November 20, 2006 December 18, 2006
January 15, 2007 February 19, 2007 March 19, 2007
April 16, 2007 May 21, 2007
All meetings will begin at 7:00pm in the Black Box.
Dan Wellman adjourned the meeting.
Submitted by
Peggy Harris
September 14, 2006
PROCAPA Secretary
Minutes of the PROCAPA MEETING
Monday, May 15, 2006
The meeting was called to order by Ms. Mack at 7:15pm.
6 PROCAPA members and Mr. Bergsman were present.
Juvie: The evening went just great! The kids loved the limo and red carpet. The movie was enjoyed by all. A suggestion was made that next year the announcement regarding the After Glow Party be made at the start of the movie, not the end and to mention the party on the tickets too.
Treasurer’s Report: Currently the account has $14,400. Peggy was reimbursed for the PROCAPA Laptop computer; $1,271.79. We gave Matt Z. $930 for the royalties for The Last Five Years. This should be returned to us from LPS. Ms. Mack will help make this happen.
Other receipts were turned in for various items.
Arts Camp: We will need a new chairperson for the 2007 Arts Camp.
Thespian Banquet: Kate Malyn and Connie Roberts, chairs, have reserved June 12 for the banquet, at Madonna University. Ms. Mack announced that the invitations are ready to be picked up. She will notify Kate. Ms. Mack will be checking with Kate to see who will be receiving the R.S.V.P.’s for the banquet. It is a must that we have a “check in” table at the banquet. Only those that have paid in advance will be allowed to enter. Hands should be stamped after being checked in. Ms. Mack will take care of the awards and certificates. The Thespian board will be taking care of the ballots and programs. Edan is in charge of the D.J. Ms. Mack has confirmed the speaker for the evening, Ms. Maggie Patton. PROCAPA will also pay for the Thespian Memberships given out. In the past, PROCAPA has paid for the evening and the money taken in, goes back to PROCAPA.
Starbox: It was discussed that a meeting needs to take place in August to prepare properly for the Starbox evening.
Wish List: The teachers have made their wish lists and are asking how much money are the receiving from PROCAPA for them to begin making purchases? It was discussed that Mark will look over the budget of the upcoming expenses and leave $2,000 for start up costs for next year. Mark will e-mail the board and Ms. Mack with a dollar amount on what they can spend this summer.
By Laws: Ms. Mack has copies of the new By Laws. She will get copies to the current board.
New Business: Ms. Mack mentioned that PROCAPA should run major decisions that affect the students and staff directly, by her.
Ms. Mack mentioned to Peggy to get the room reservations forms filled out for the 2006 – 2007 school year. Peggy asked if the meetings will continue to be on the third Monday of the month at 7:00pm. It was decided, yes. Peggy will get the forms in this week.
Ms. Mack mentioned that the school calendar will be ready by Thursday of this week and that the Parent Box show should get on the calendar right away.
The dates for the 2006 – 2007 meetings are:
September 18, 2006 October 16, 2006
November 20, 2006 December 18, 2006
January 15, 2007 February 19, 2007
March 19, 2007 April 16, 2007
May 21, 2007
All meetings will begin at 7:00pm in the Black Box.
Ms. Mack will be working with her Level 3 ~ 4 classes to create the Murder Mystery dinner night for the fall of 2006.
Ms. Mack adjourned the meeting at 8:20pm.
Ms. Mack would like to meet with the 2006 – 2007 PROCAPA Board in the coming weeks.
A PROCAPA Meeting date should be set for August to get prepared for the coming school year.
Watch your e-mail for coming meeting dates.
Submitted by
Peggy Harris
May 21, 2006
PROCAPA Secretary
Minutes of the PROCAPA meeting
Monday, April 24, 2006
At 7:10pm the meeting was called to order by Kate Malyn, president.
15 PROCAPA members were present, 1 teacher, Mr. Bergsman and 1 Student.
Treasurer’s Report: No report given.
Thespian Banquet: Kate reported that the date, June 12th, is set at Madonna University and that Ms. Mack needs to meet with the Thespian Board to work out the final details of the night. Mr. Bergsman had a request from Ms. Mack that she needs some more details about the banquet from Kate or the PROCAPA board. Kate said she would speak with Ms. Mack.
Concessions: An e-mail was sent out asking for candy and water to be donated for the Juvie on Saturday, April 29th. The candy, popcorn and water will be sold prior to the start of the film and there will be no intermission.
Fundraising: Therese Smith is working on getting the “gift card” fundraiser going in time for purchases to be made for Graduation gifts.
Kate mentioned she was looking into PROCAPA purchasing a CD (certificate of deposit) with some of the money we have. The CD would be short term, maybe 3 months, and then cashed in for the start of next school year.
Therese mentioned that she will look into PROCAPA working a concession stand at Ford Field during an event or game. She will give more details later. She just wanted to know if it was worth looking into. Interest was shown.
It was reported that $12.79 has been earned from Gordon Foods. Keep using your cards!!
Set Construction: Nothing to report. The students will be handling the rest of year’s events.
Mr. B will be making posters for the “Black Box Studio Series” to advertise all the upcoming events from April & May. There are 13 events left for this year. Mr. B is working on a layout for one T-Shirt for all these events.
Mr. B will also e-mail a list of shows and dates to Laura Shapiro and she will get them on the web site.
Photography: Mr. B said the students will be taking care of photography for the rest of the shows.
Photo Sales: Per Kate, a couple of hundred dollars in sales from pictures and head shots were made from Miracle Worker. The head shots came out funny, she is going to have them printed again and then get the orders out.
Laptop Computer: Peggy Harris is going to work on getting this prior to the next meeting and getting the PROCAPA information on it from Elaine as soon as possible.
Publicity: Juvie made the front page of the Sunday Observer Newspaper! Nice job, Therese!
A suggestion was made by Sandy Coyne that information about CAPA get into the Churchill Newsletter.
A suggestion was made by Peggy Harris that Therese contact the Livonia Chamber of Commerce and see if she can send them News Bulletins regarding upcoming productions to be posted in there monthly newsletter.
Production Packet: Mr. B will get the paper work for a final “production packet” and Peggy Harris will get the mailing out to all CAPA students. Peggy will get with Sandy for the labels and return the envelopes to Sandy to mail through LPS. This should be done by the end of this week.
Newsletter: No report given. Therese Smith offered to publish the final Newsletter of the year.
Mystery Dinner: There was never any contact with the Shapiro’s on this year’s dinner. We feel it is to late now to arrange a dinner. As suggestion was made to set the date for the Mystery Dinner in the fall so everyone has it on their calendars. Kate said this is up to Ms. Mack.
Webmaster: All is going well. She is up and ready to go.
Old Business: Ms. Mack has not gotten with Kate and Mark on the new budget so we are still working off the old budget.
At last months meeting it was decided that there should be three people to sign checks, the treasurer and two officers. Mark will get new signature cards and Mark and the incoming president and secretary will sign.
**Notes from an e-mail after the meeting, The By-Laws state that “checks should be signed by 2 people; the Treasurer and President or Vice President.” In this case the signature cards should be signed by Dan Wellman, Mark Weiss, and Carol Dobos, Vice President 1.**
A vote to accept the following as the new board was taken and passed.
President: Dan Wellman
Vice President #1: Carol Dobos
Vice President # 2: Therese Smith
Secretary: Peggy Harris
Treasurer: Mark Weiss
Ticketmaster: Robyn Koralewski, not present or voted on but accepted the position.
Kate has printed copies of the amended By-Laws and asked that people read them over and get back to her with any changes that need to be made before she submits them for the web site.
Juvie: Juvie participates will be identified, on Saturday, with either a flower or a ribbon. Flowers might be a little costly so they were looking into colored ribbon. Mr. B suggested film strip as the ribbon. Carol, and lots of others, felt this was a great idea.
Ms. Mack was asked if PROCAPA should finance the “Premier” and “After Glow” for Saturday night’s showing of Juvie. Ms. Mack said to ask, but that if PROCAPA doesn’t want to, it’s okay, we will fund it another way.
Carol Dobos made the following proposal.
The cast and crew would arrive at the Tech Center, across Newburgh,
at 6:30pm. At this time a Limo would begin bringing them over to the
school where they will walk the red carpet into the building. Photos will
be taken and the cast and crew will have V.I.P. tickets and seating in the
auditorium.
After the show, the After Glow party will be held in the cafeteria. Cookies and brownies will be served along with a drink fountain flowing sparkling grape juice. Those that participated in the film will have a chance to meet and greet.
Carol is asking for money to pay for the Limo, the red carpet and the rental of the fountain.
Limo: $260
Red Carpet: $180
Fountain: $45
Beverages, napkins and other: $100
The figures we have totaled $585. A suggestion was made to up it to $650 to make sure they can cover the full cost.
Much discussion took place about how much money is being spent and is this considered “Educational” for the students. The by-laws were quoted to remind people that the funds raised through PROCAPA are for educational resources for the program and spent at the discretion and suggestion of the teachers. It was asked are we sending the wrong message to our students to make such a fuss over this event.
Mr. B stated that Ms. Mack feels this is the right thing to do for this film. She is willing to take the money from her other sources to pay if PROCAPA turns it down.
Mr. B was asked to explain how this is educational. Mr. B took his time and explained the difference between a Film Premiere and an Opening Night on Broadway.
More discussion was had from both sides of the issue.
A motion was made by Peggy Harris and seconded by Laura Shapiro to vote on whether PROCAPA will fund the $650 for the Premiere and After Glow of the film Juvie. A vote was taken…10 Yes, 6 No and 1 undecided. The motion is passed.
The meeting was adjourned at 8:50pm.
No May meeting date was set. Please watch your e-mail for further details.
Submitted by
Peggy Harris
May 1, 2006
Secretary Elect
PROCAPA GENERAL MEETING
March 20, 2006
The general meeting began at 7:15 in the Black Box. All of the board members were able to attend as well as some CAPA families and committee chairs. Mr. Bergsman attended to represent the CAPA staff. The committees that were represented were matinee fundraising, parent box, photography, photo sales, family directory, rehearsal food, arts camp, publicity, Thespian Banquet, matinees, and production packets. The meeting ended at 8:45
Treasurer’s Report: Mark Weiss, Treasurer, read off the prior balance to the checking account as $15,217. The current balance as of March 20 is $16,201. Monies were added to the account for
Footloose flowers ($260.44), Jazz Blowout concessions ($88.25), and Footloose food donations ($80). To see more financial details, go to the CAPA web site.
Arts Camp: Sandy Coyne, chairperson, will conduct this activity on March 25. She will have the assistance of Mr. Bergsman and several CAPA parents. Ninety children have registered and paid for this camp. The children are very enthusiastic about attending this special CAPA activity. Because only five children signed up for the visual arts section, Mr. Dimmer decided not to include this activity in the arts camp this year.
Thespian Banquet: Kate Malyn and Connie Robertson, chairs, have reserved June 12 for the banquet. Sandy Coyne just graduated Madonna University and asked Kate to request the discount for graduating alumni.
Family Directory: Elaine Lockhart, data base caretaker, reported that not enough families have signed up for the family directory. We need to have a signed form to include families in this directory. Until we have more signatures, there is no point in publishing a directory.
If Elaine has not called you about your family submitting an email address for the data base so you can receive online PROCAPA messages, please go to the web site and sign up. More than 75% of the active CAPA families now have a valid email address in the data base for occasional PROCAPA messages and the monthly online newsletter.
Concessions: Laura Shapiro, chairperson, managed concessions for Jazz Blowout this year for the first time. Good going Laura and volunteers!
Photography: Kate Malyn, chairperson, will be taking photos of the upcoming shows after she talks to Mr. Bergsman.
Photo Sales: Elaine Lockhart, photo sales chairperson, needs parent volunteers to oversee the photo sales booth during all upcoming shows for which there will be photos. You can oversee the booth on the same night (or afternoon) that you attend the show. Contact her at litebody4u@twmi.rr.com if you can help out.
Publicity: Carol Dobos, committee member, reported in Therese Smith’s absence.
Carol said that Channel 7 may pick up Juvie as an interest story. Carol has an acquaintance from WNIC who may be asked to emcee the red carpet premiere for the movie. Carol requested the use of the cafeteria for an afterglow.
Therese inherited a large list of media contacts from Matt Malyn from which to make publicity announcements. With Carol’s help, Therese will continue to use these contacts to publicize the next productions.
Rehearsal Food: Connie Roberts, chairperson, said that Miracle Worker may have one dinner during dress rehearsals. Connie reported that Valentino’s was used for the last rehearsal dinners and were very accommodating. Art camp may use Valentino’s for their lunch food.
Matinee Fundraising: Sandy Coyne, chairperson, announced that there will be a matinee for Miracle Worker for a 5th grade class for the first time. The matinee will be on Friday during dress rehearsal.
Production Packets: Peggy Harris, chairperson, asked if packets were needed for the Black Box shows in the spring repertory such as Steel Magnolias and Last Five Years. Mr. Bergsman asked Peggy to prepare one packet to include all four shows. Peggy will work with the teachers to prepare this packet for the middle of April.
Webmaster: Laura Shapiro, chairperson, was not able to attend the meeting but was welcomed as the new webmaster. She has been training with Tom Wright, the previous webmaster, and is proceeding to take over his tasks. She has enough computer processing power on her home computer to handle the necessary tasks at this time. The membership decided to make this a new committee.
Thank you to Tom for all his years of work on the web site.
Starbox: It was decided to make this a new committee.
Newsletter: We can now send the newsletter online to 75% of active CAPA families and a fair number of alumni. Elaine Lockhart is compiling a mailing list for families who don’t have email addresses (or who chose not to give us one) so we can snail-mail these families some of the PROCAPA information.
Budget: Sandy Coyne proposed to move $1500 to the administration line item for a laptop computer and MS Office Pro software for PROCAPA’ s exclusive use. Dan Wellman seconded the motion and it was passed unanimously.
Peggy Harris volunteered to talk to a friend who sells computers. She wants to get a good laptop with the MS Office Pro software for a good price. If she cannot do this, Kate Malyn will investigate making these purchases before the end of the year. The laptop must connect to the internet. Kate will investigate the web site www.academicsuperstore.com for the best price if we are accepted as an academic organization. Ms. Mack may need to sign a letter to verify this.
This laptop will serve as a repository of all PROCAPA documents such as brochures, arts camp forms, volunteer forms, newsletters, list of chairs, list of volunteers, minutes, etc. so all the information for the incoming board is in one place. As the keeper of the data base, the secretary will usually have physical possession of the laptop, but it will be made available to all board members as they need it.
Wish List: Kate Malyn, President, reported that the teachers are working on a more specific wish list. Mr. Bergsman provided his lists of requests and one for Mrs. Porter at the end of the meeting.
20th Year Reunion: Sandy Coyne mailed Vanessa Smith, who offered to get this project started, a copy of the addresses for the alumni members of CAPA.
Parent Box: Carol Dobos, chairperson, produced lovely thank you notes for the crew who helped to make the Parent Box a success. Elaine Lockhart made cookies and brownies and stuffed them into bags with the thank you notes. Mr. Gregory was pleasantly surprised to receive the edible thank you’s and distributed them to the crew who helped on the Parent Box.
By Laws: Kate Malyn, president, worked with Ms. Mack on amending the PROCAPA bylaws. The changes include making the ticket chairperson the fifth bonded member of the board, having a quorum be eight people instead of ten, nominating of officers, and other various changes. Kate will make the changes and post the new bylaws on the web site. Dan Wellman made the motion to amend the bylaws as written up by Kate, and Sandy Coyne seconded the motion. It was passed unanimously.
Second Vice-President: Sandy Coyne made the motion to approve having two co-vice-presidents on the board again next year. Peggy Harris seconded the motion and it passed unanimously. Vice-president 2 will not be bonded as our bonding policy only assumes five board members and there will now be six.
Nominations for Next Year’s Board: The following people were nominated and accepted the nomination:
Dan Wellman, President Mark Weiss, incumbent Treasurer
Carol Dobos, Vice-President Peggy Harris, Secretary
Therese Smith, Vice-President
After a vote, the newly elected board members will take office in April at the next meeting.
The next meeting will not take place on the third Monday because of Easter break. Instead, it will take place on Monday, April 24, at 7:00 in the Black Box or the Hot Box next door.
Respectfully submitted
March 27, by
Elaine Lockhart, PROCAPA Secretary
PROCAPA GENERAL MEETING
February 27, 2006
The general meeting began at 7:05 in the Black Box. All of the board members were able to attend as well as some CAPA families and committee chairs. Ms. Murphy attended to represent the CAPA staff. The committees that were represented were matinee fundraising, parent box, photography, photo sales, newsletter, family directory, and production packets. The meeting ended at 9:15. The secretary apologizes for posting erroneously on emails that the meeting started at 7:30. It always starts at 7:00.
Secretary’s Report: Elaine Lockhart, Secretary, reported that PROCAPA purchased bonding insurance for the protection of the board members. The policy is effective immediately for five board members. It costs $189 for three years. If a board member embezzles PROCAPA funds, the insurance will reimburse the lost funds after the person has been tried and convicted in a court of law. Peggy Harris made a motion to make the ticket sales person a board member, and thus covered by the bond. Carol Dobos seconded the motion. It was voted for unanimously. The ticket sales person, who handles a lot of money, will be the fifth person on the board.
Liability insurance was discussed as protection against board members being sued by the membership. Liability insurance costs around $1200 per year. The insurance agent who sold the bonding policy told Elaine that most homeowner policies cover volunteer activities in their liability clause. Since all of the board members own homes, we felt it unnecessary to buy the liability insurance. New board members should check their own policies for coverage or call their agents.
Homeowner insurance does have a deductible that the owner must pay. Peggy Harris made the motion that PROCAPA would reimburse the board member for any deductible paid to defend oneself against a lawsuit. Carol Dobos seconded the motion. It was passed unanimously.
Kate asked if the equipment we purchase for CAPA was covered by any insurance. No one at the meeting knew. Kate promised to look into this issue.
Treasurer’s Report: Mark Weiss, Treasurer, read off the prior balance to the checking account as $13,657. The current balance as of Feb. 27 is $15,217. Monies were added to the account for Parent Box ($316), Footloose matinee sales ($600), concessions ($875), photo sales ($390), and Max and Erma’s fundraiser ($284). To see more financial details, go to the CAPA web site.
Thespian Banquet: Kate Malyn and Connie Robertson, chairs, are ready to reserve a date at Madonna University for the banquet. It was discussed that leaving more time at the end of the banquet for dancing would make the students happy. We will need adult supervision until the end of the banquet if there will be dancing until 11:00. Students will not be allowed to leave and return to the banquet to ensure everyone’s safety. We may ask to turn the fountain lights out to discourage the kids from wandering outside. This is up to Gail. We just help, we do not make the decisions.
Newsletter: Vanessa Smith, chairperson, was complimented again on her newsletter. She asked for more information from the board and chairs. to include in the newsletter. Several suggestions were made for the next newsletter such as an open invitation to parents to attend the restaurant meal on Friday night of the performances. Other possible subjects for the newsletter were mentioned throughout the meeting. In some cases, a teacher will write about the subject for Vanessa to include.
President’s Report: Kate Malyn, President, reported that the Mystery Dinner may take place in May. Players from CAPA’s “Crackin Up” theatre group provide the comedy and drama during the dinner. Kate and Ms. Mack will follow up on the details.
Wish List – Ms. Mack met with the CAPA teachers to decide what items they may want PROCAPA to purchase with the funds accumulated. The following list is just a draft:
Sewing machines for costumes
Big box of sewing supplies
Power tools for set construction
Curtains for dance room to cover mirrors
Output sound box (for Black Box)
Music stands with gel strips for use in the pit
Books and DVDs for the CAPA library
First aid kits
Black gaffers tape
Another video camera
Blank tapes and DVDs
Laptop computer for editing
Guest artists – there is still $750 left for the teachers to use this year
Kate asked Mrs. Murphy to ask the teachers to specify what they wanted exactly so we don’t purchase the wrong items. Sandy Coyne suggested that we need to be careful that what we buy meets LPS’s standards and is compatible.
Kate also suggested starting a long-term fund to replace the marley that is used as a floor for the dancers. This floor will cost over $8,000 and may not be covered by the program.
Kate and Ms. Mack will work on the budget to make it more flexible. Ms. Mack wants to be able to purchase things for the shows and get emergency funds when necessary. PROCAPA must conduct business within the guidelines of the laws for non-profit, tax-exempt organizations.
Vanessa said that some items could be donated to CAPA instead of being purchased. Sewing machines at the middle schools were mentioned as possible items. She offered to look into this concept.
Rather than buy an industrial sewing machine to sew the backdrops just one time, it was suggested that we see if any of the PROCAPA members can provide this service. Vanessa will include a note asking for this service in the newsletter this month.
WMU Visit: Mrs. Murphy, dance strand teacher, requested a check to be written for $300 to Western Michigan University for coming to CHS to perform. The WMU dancers will include some CAPA alumni. They will dance in the auditorium fifth hour and answer questions about their program. Mrs. Murphy will try to send information out to the dancers coming into CAPA next year to come see the show. Mrs. Murphy made a motion to pay WMU with PROCAPA funds and Carol Dobos seconded it. The vote was unanimous.
Arts Camp: Sandy Coyne, chairperson, will conduct this activity on March 25. She will need adult volunteers as well as students who will do the teaching of the young elementary students who attend. Adults are needed for administration, food prep and distribution, and clean up. Sandy would like to have some 9th grade parents this year so she can train them. The art camp isn’t a fundraiser, although we make a little bit of money, but it is an outreach program to the community.
Family Directory: Elaine Lockhart has taken over the database from Kate Malyn. The directory will probably not be printed this year since we don’t have enough permission signatures signed to make it worthwhile. Elaine asks that every active CAPA family goes to www.starringcapa.com and gives us an email address. Go to the PROCAPA button and follow the directions. We can keep everyone informed if we have email addresses. Elaine’s email address is litebody4u@twmi.rr.com if you want to contact her.
Concessions: Laura Shapiro, chairperson, was unable to attend. Everyone agreed that concessions went smoothly and generated a lot of income.
Parent Box: Carol and Otto Dobos, chairpersons, reported that the Parent Box was lots of fun even though it didn’t generate much attendance. Carol will try to schedule it for next year at a better time. The Thespian Board may be asked to get involved with this fundraiser to raise awareness. Carol asked that Mr. Gregory’s stage crew be thanked with some baked goods from the PROCAPA parents. Elaine Lockhart and Chris Hawthorne offered to bake. Carol will get a list of names of the crew and make up thank you cards and goodie bags.
Starbox: Sarah Hedeen volunteered to chair this event in the fall. Some parents would like to make it mandatory for CAPA parents to attend. Sarah volunteered to make packets to give to parents so they know how CAPA works. Sarah has new ideas to help the new parents maneuver through the first year in CAPA.
Photography: Tracey Lambert, a 9th grade parent and professional photographer, assisted Kate in taking Footloose photos. The head shots taken by Kate were wonderful.
Photo Sales: Elaine Lockhart, chairperson, reported that the sales of photo CDs and head shots for Footloose was around $400. Two parents were asked to help sell photos and did a good job. Most photos were delivered to Ms. Mack for distribution this week.
Backstage Monitoring: Chris Wojcik, chairperson, was unable to attend this meeting. We agreed that we need more parents for monitoring the large productions. From the rehearsal that runs the first act to the final performance, we need parents at both wings of the stage. In particular, we need fathers who will monitor the boys’ dressing room. Contrary to what the kids say, girls are not allowed in the boy’s dressing room, nor are boys allowed in the girls.
Chris had trouble finding enough parents willing to sit backstage for this very necessary job. Parents may have to be contacted earlier for this job. Parents may also need some coaching as to what is expected of them and the students. Chris, a schoolteacher, will provide some guidelines.
Mrs. Murphy mentioned that crowd control was possible. Apparently this is an LPS program that pays teachers to chaperone events like plays and games to ensure everyone’s good behavior. Teachers have the skills and the authority to keep kids safe. Mrs. Murphy will get back to us with information about Mr. Anderson’s approval of some crowd control for CAPA’s large productions.
Thank you to all the parents who did a good job on backstage monitoring for Footloose.
Ticket Sales: Sarah Hedeen, chairperson, has been training Robin Koralewski to take over ticket sales for next year. Sarah plans to be available next year for consulting.
Sarah reported that Footloose sold $12,022.79 in ticket sales. She analyzed the last four shows and had some comments to make about the profits. Sarah feels that the well-known shows such as Grease and Beauty and the Beast generate more ticket sales. The lesser-known shows such as Footloose and Into the Woods need more publicity. She suggested that CAPA do more preview performing in the cafeteria at lunch to spark interest.
Publicity: Therese Smith, chairperson, was not able to attend this meeting. CAPA’s first movie, Juvie, was discussed as needing lots of publicity.
Reading Month: Chris Hawthorne, co-vice president, announced that she has CAPA kids coming to her elementary schools to make five children’s books come to life for her young students. This may be available to other schools if they request it. Contact Kate Malyn on the web site. Someone may tape the performances if there is time.
The next PROCAPA meeting is Monday, March 20, at 7:00 in the Black Box. Hope to see you there.
Respectfully submitted,
March 6, 2006
Elaine Lockhart, Secretary
PROCAPA GENERAL MEETING
November 21, 2005
The general meeting began at 7:05 in the Black Box. All of the board members except Connie Roberts were able to attend as well as a few CAPA families and committee chairs. The committees that were represented were concessions, flower sales, matinee fundraising, fundraising, parent box, photography, photo sales, publicity, rehearsal food, set construction, ticket sales, newsletter, and production packets. The meeting ended at 9:15. It was agreed to cancel the December PROCAPA meeting due to Christmas performances and overall business of the members. The next meeting will be on January 23, 2006. Note that this will be the fourth Monday of the month. Treasurer’s Report – As of November 21, 2005, the PROCAPA account had around $3168. For Beauty and the Beast, $904 were made in profits on concessions. Some of the profits were used to purchase food for the next show. More details about profits from the show will be available next month after bills are paid and profits tallied. Volunteer Sign-up Forms: Questions were asked about how the sign-up forms were used for the shows. Kate explained that the chairs were given the names of people who were interested in their activities and the chairs call people when they are needed. Some parents at the meeting complained about not being called and wanting to help with Beauty and the Beast. PROCAPA usually needs help in most areas, but the chair may not call if they have enough help lined up. It was suggested that a better system might be to post help needed on the web site with the chairperson’s contact information. This would spare chairpersons long hours of frustrating phone calls and assure that anyone who wishes to participate has an opportunity to do so. If possible, this information will also be included in the show production packets. Kate Malyn talked about the continuing need for committee chairpersons for communications and advertising sales. Concessions: Laura Shapiro, chairperson, reported that concessions went very well. Thanks to Laura as our new go-getter chairperson and all the CAPA parents who contributed their food and time. CAPA parents donated most of the food and drink sold. Food was a little short on Friday because it was a sold-out show. On Saturday Laura did go buy some more food to sell due to those shortages. Parents noted that there was a lot of garbage and containers left in the auditorium after the shows. Laura will enlist help from the kids or the parents to clean up the major messes so food is not banned in the shows. Someone suggested putting a note in the program about returning the used cans and bottles to the container in the hallway. We can get reimbursed for these returns and improve concession profits. Due to LPS rules, the janitors have to throw cans and bottles away and cannot take the time to sort them out from the trash.
Flower Sales: Nancy Guregian, chairperson, sold many beautiful flowers during the show. We would like to thank Bob Farr Florist for their generous support and Nancy for all her hard work Matinees: Sandy Coyne, chairperson, reported selling over $6300 in tickets for three matinees. The tickets were increased from $2 to $3 and didn’t seem to affect interest. She could have filled the auditorium a fourth time, as Mr. Anderson wanted to do. Four or five school board members attended the show for free. Some parents at the meeting commented about their students missing three days of school for the matinees. Some teachers gave these performing students a hard time. Sandy explained that it was Mr. Anderson’s decision to have three matinees. We agreed that it might help if Mr. Anderson explains to the teachers that he supports the matinees as an economical and culturally beneficial field trip for the young Livonia students. In addition, it showcases CAPA and helps to recruit our future CAPA students. A great time was had by all. Thank you, Sandy, for managing our most important fundraiser with your usual grace and efficiency. Fundraising: Therese Smith, chairperson, is still pursuing fundraiser ideas. She asked for help with the Pro-golf and Gordon Food Services fundraisers. We agreed that this information and the forms should go directly to the CAPA homes since both involve parents. Therese agreed to write the letter explaining the fundraising, Kate agreed to print the labels, and Elaine Lockhart agreed to stuff the envelopes and mail them out. We hope to have these out before Christmas. Please watch for your mailing and consider joining us in these important fundraisers. There’s so much we could do with the money we make in an ongoing manner. If you elect to participate in the Pro-Golf fundraiser, put your completed form in the PROCAPA mailbox in the main office at school. Do not send it into school with your student. Parent Box: Carol Dobos, chairperson, would like any helpers or performers to attend planning meetings on December 12 and January 9. Sandy Coyne agreed to produce the program for the show. The auditorium is reserved. Gail Mack should be on hand to help out the performers at the rehearsal, one night before the show. The show is planned for February 18, so get those dancing, singing, and comedy shoes on! For more information or to let Carol know you want to participate as a performer or helper, e-mail her at work at dobosc@hamtramck.k12.mi.us. Photo Sales: Thanks to Kate Malyn for the wonderful photos she took at the rehearsals. She also produced fabulous head shots of the cast that were offered for purchase for $10. The CDs of photos have over 1000 photos of every facet of the show and include multiple cast and crew photos. We sold over $600 in photos. Contact Elaine Lockhart at litebody4u@twmi.rr.com if you still want to order a CD. Contact Kate Malyn on the CAPA web site if you want to order head shots. The orders paid for will be in delivered soon to Ms. Mack for distribution unless you asked for a different method of receiving them. There were complaints that there were not enough photos of the pit. Kate apologized and said she would try to get more photos of them in the next show. Kate also suggested that PROCAPA consider investing in better quality still-photo equipment so that PROCAPA could provide the graduating seniors with professional quality head shots. Publicity: Therese Smith, publicity chairperson, got a great color photo of our Beauty and the Beast in the Observer the week before the show. She also achieved a little blurb in the community section of the News and Free Press. Good work for our new chairperson. Rehearsal Food: Connie Roberts, chairperson, was asked by Ms. Mack to provide seven meals for Beauty and the Beast cast and crew. With short notice, she tried to call parents of children in the show to ask for donations of food for a cast and crew of over 85 students. Many parents refused to provide food, some because of the short notice. Sometimes these kids are at school from 7:30 am until 11:00 pm during the last week of rehearsals. They need to eat. If we are to feed them all, we need all parents to cooperate with Connie in providing food The alternative to donating rehearsal food is for cast and crew members in the show to give Connie $5 to $10 per meal so she can purchase food. If you would prefer this method, let Connie know at her e-mail address KennRbr2@aol.com. It was also suggested that PROCAPA could supplement the cost of feeding the kids. The money will be well spent on platters of meats, fruits, pizzas, vegetables, pasta, cold cuts, salads, etc. Another alternative that was discussed was giving the kids time to go out and get their own food. However, Ms. Mack does not like to have the cast and crew leave the building during rehearsals. If you would like to take on the planning of one of the dinners for Footloose, please contact Connie. She would much appreciate the help as it is a lot for her to do in one short week. Newsletter: Vanessa Smith, chairperson was thanked for producing our year’s first newsletter. Copies of the newsletter were handed out at the shows and the meeting. She hopes to produce the next newsletter before the production packets go out for Footloose and include a copy. Chairpersons remember to send her information about your committee that you want in the next newsletter. CAPA staff may also submit information to the newsletter. Thank you to Vanessa for doing such a good job on the first newsletter! Set Construction: Dan Wellman, chairperson, reported that he had plenty of adult help in making the sets but that they didn’t finish what they wanted to do because they ran out of time. He regretted that more kids from the stagecraft class and just more kids in general were not involved. Many parents lent a hand before and after the show. The sets were dismantled in record time with a lot of help from parents who were waiting around to take home their performers. Tickets: Sarah Hedeen, chairperson, handed out a detailed report of how the tickets sold for Beauty and the Beast. The total box office was close to $20,000 making it the third best-selling show after Les Miz and Grease. Approximately 1842 paid customers were seated with 60-65 complimentary tickets for staff, orchestra, etc.). Please note that this money goes into the LPS CAPA account, not our PROCAPA account. Sarah requests than any tickets given out as complimentary are sent through her so she can assure the person a seat on the night of the performance. Some problems were caused by complimentary tickets being promised to people without notifying Sarah or explaining to the guest that they needed to make arrangements with her for seating. It was agreed upon by the board that all tickets (paid for or complimentary) must go through the Ticket Chairperson.
Production Packets: Nancy Guregian, Flower Sales Chairperson, deserves our heart-felt thanks for stepping in at the eleventh hour and rushing to put together excellent packets for Beauty and the Beast (as there was no chair for this committee). These packets were passed out to the students at rehearsal. There was no time to mail them out. (If you did not get one, please ask your child why they did not bring it to you.) Peggy Harris has now offered to chair the Production Packet committee. If she receives the information soon enough, she will try to send the packets in the mail. If possible, there will be production packets for the small shows as well as the large productions. Crew and orchestra students will also be included in receiving the packets if Peggy is provided with the crew and orchestra students’ names and contact information. Thank you, Peggy, for taking on this important, yet difficult, task. Questions were raised as to how the students earned roles in the CAPA productions and if parental participation in PROCAPA was or was not (or should or should not be) a factor. It was explained that who gets cast in the CAPA shows is not part of the PROCAPA business. PROCAPA exists to help the teachers and the students in CAPA. PROCAPA is not, and never will be, part of the process of selecting the best student to play a part in a musical or play. That heavy and difficult responsibility lies solely with the CAPA teachers and the assistant directors. The next PROCAPA meeting is January 23, at 7:00 in the Black Box. Hope to see you there. Respectfully submitted, Dec. 6, 2005 Elaine Lockhart, Secretary |
PROCAPA GENERAL MEETING
October 17, 2005
The general meeting began at 7:05 in the Black Box. All of the board members except the treasurer attended as well as a good number of CAPA families and committee chairs. The meeting ended at 8:15.
Secretary’s Report – It was agreed not to read the minutes from the last meeting. If people want to see the minutes, they should go to www.starringcapa.com and access the PROCAPA section. The minutes are posted a few days after the meeting and are approved by the entire board before posting.
Treasurer’s Report – Sheila Weiss provided Mark Weiss’s financial report for the month. As of October 16, 2005, the PROCAPA account had around $5,124. Some of the monies include dancers’ contributions for food for rehearsals. For a full report, go to the web site.
President’s and Co-vice President’s Report - Kate Malyn, Connie Roberts, and Chris Hawthorne talked about the continuing need for committee chairpersons and people to help the chairs. The following lists the committees that have chairs:
Arts Camp, Matinees: Sandy Coyne.
Awards Banquet: Kate Malyn and Connie Roberts
Backstage Monitoring : Chris Wojcik
CAPA Apparel: Shawn Zmud and Christy Bishop
CAPA Family Directory: Mark Weiss with Linda Walker
Concessions: Laura Shapiro
Costume Help Mary Rayes
Flower Sales: Nancy Guregian
Fundraising: Therese Smith
Newsletter Vanessa Smith
Parent Box: Carol Dobos
Photography: Kate Malyn and Jim Walker
Photo Sales: Elaine Lockhart
Publicity: Therese Smith
Rehearsal Food: Connie Roberts
Set Construction: Dan Wellman with Kim Graf
Ticket Sales: Sarah Hedeen
Show Programs Sandy Coyne
The following committees still need volunteers to chair them:
Communications
Production Packets
Senior Dinner
Advertising Sales
Production Packets: We still need a chairperson for this committee. A parent asked if the students in the pit could also receive production packets so they too can order t-shirts from the shows, etc. Elaine Lockhart asked that all chairs receive the cast list that is found in the production packets. The chairs can then ask for help from parents whose children are in the shows. Kate Malyn agreed to both of these requests and will take care of them.
Matinees: Sandy Coyne, fundraiser extraordinaire, has sold out the auditorium for three full matinees. The days are Tues, Wed, and Fri. mornings the week of Beauty and the Beast. The students from neighboring schools will see the entire play and pay $3 a seat. These matinees will be the only dress rehearsals for the musicals.
Sandy has asked for some parent volunteers for the three performances. Volunteer adults show students to their assigned seats and collect the school’s money. She only needs a handful of parents for each show from around 9 am to 9:30. Parents can also stay and watch the show. Contact Kate Malyn at procapa@starringcapa.com if you can volunteer one morning.
CAPA Directory; Mark Weiss reports that names are being added but there are software glitches. It was suggested that the files be translated into WORD instead of EXCEL so future users won’t have these problems.
Fundraising: Kate Malyn gave the report from Terese Smith for fundraising ideas. A separate mailing will go out for the PRO-Golf Credit Card fundraiser. We are thinking of doing the Max and Erma fundraiser and asking people who attend the shows to use a coupon to raise more money. The coupons could be handed out with the tickets, printed in the programs, sent home with kids, etc.
Parent Box: Carol Dobos, Chairperson, has reserved the auditorium for Feb. 18 for the parent box. Rehearsal will be the day before in the auditorium. From 5 to 10 pm. Carol wants to meet with people who plan to help out on the 2nd Monday of the next few months. The first meeting will be November 14 at 7 pm in the Black Box. If you plan to help with this fun fundraiser, please attend this meeting and tell us your ideas.
It was suggested that getting the Churchill staff to participate in the Parent Box would draw more students from the general population.
Tickets: Sarah Hedeen, chairperson, said tickets are selling well online for Beauty and the Beast. She plans to have several evenings when people can pick up their tickets in advance to prevent long lines on the night of the show. Some nights are almost sold out, so get your tickets soon.
Newsletter: Sandy Coyne offered to help the Vanessa Smith learn how to do the newsletter. Thank you Vanessa for taking this important task on.
Photography: Kate Malyn and Jim Walker are still discussing how to take the photos of the shows with their cameras. It was suggested that PROCAPA buy a good camera for taking shots in all kinds of stage lighting. Kate agreed to talk to Ms. Mack about this. There will be photos taken of the shows but without the great camera used by Tom Wright last year, the photos will not necessarily have the quality and quantity of past years. We still plan to make CDs available as well as cast photos. Individual photos will no longer be available. Elaine Lockhart will stay on as Photo Sales Chair.
Thank you to the many people who have already completed forms indicating their interest in the various committees. We have not had time to compile all the names yet, so some of these chairperson positions may already be filled. Do not let this stop you from volunteering for a committee or more than one. If you have not volunteered, please consider doing so. This is a great opportunity for you to stay connected with your teens and help to enrich their high school experience.
Email: procapa@starring capa.com, if you want more information or would like to participate.
The next PROCAPA meeting is November 21, at 7:00 in the Black Box. Hope to see you there.
Respectfully submitted,
Oct 24, 2005
Elaine Lockhart, Secretary
PROCAPA GENERAL MEETING
Sept 19, 2005
The general meeting began at 7:10 in the Black Box. All of the board members attended as well as a good number of CAPA families. The meeting ended at 9:15.
Secretary’s Report – It was agreed not to read the minutes from the last meeting. If people want to see the minutes, they should go to www.starringcapa.com and scroll down to the PROCAPA section. The minutes are posted a few days after the meeting and are approved by the entire board.
Treasurer’s Report – Mark Weiss read off his financial report. As of July 18, 2005, the PROCAPA account had around $7481. A computer and software were bought as agreed upon by the past board and membership. The current balance in the account on Sept. 19 is $3,850. For a full report, go to the web site.
President’s and Co-vice President’s Report - Kate Malyn, Connie Roberts, and Chris Hawthorne talked about the need for committee chairpersons and people to help the chairperson. Kate read the description of each existing committee and the three board members answered questions from the membership. The following lists the committees that have chairs:
Arts Camp, Matinees: Sandy Coyne. Need adult volunteers to help at matinees.
Awards Banquet: Kate Malyn and Connie Roberts
Backstage Monitoring : Chris Wojcik
CAPA Family Directory: Linda Walker will compile information
Concessions: Laura Shapiro
Flower Sales: Nancy Guregian
Fundraising: Terese Smith
Parent Box: Carol Dobos
Photography:
Photo Sales: Elaine Lockhart (tentative – does someone want to do this?)
Publicity: Terese Smith
Rehearsal Food: Connie Roberts
Set Construction: Dan Wellman with Kim Graf
Ticket Sales: Sarah Hedeen
Advertising/Programs: Sandy Coyne will direct students to produce show programs. Still need someone to sell ads for the programs.
The following committees still need volunteers to chair them:
CAPA Apparel
Communications
Costume Help
Newsletter
Production Packet
Senior Dinner
Advertising Sales
Terese Smith listed some of the fundraisers that we may want to consider:
Scrips
Gordon Foods
Pro-Golf credit cards
Car wash
Pop can collections
Max and Erma’s dinners
Dinner by a CAPA parent who is a chef
Mystery dinner
Thank you to the many people who have already completed forms indicating their interest in the various committees. We have not had time to compile all the names yet, so some of these chairperson positions may already be filled. Do not let this stop you from volunteering for a committee or more than one. If you have not volunteered, please consider doing so. This is a great opportunity for you to stay connected with your teens and help to enrich their high school experience.
Email: procapa@starringcapa.com , if you want more information or would like to participate.
The next PROCAPA meeting is October 17, at 7:00 in the Black Box. Hope to see you there.
Respectfully submitted,
Sept 29, 2005
Elaine Lockhart, Secretary
PROCAPA GENERAL MEETING
August 15 , 2005
Minutes for Procapa Meeting
August 15, 2005
7:00 pm
Board Officers present were Kate Malyn and Connie Roberts.
Approximately 8 other parents were in attendance.
Starbox:
No one has offered to Chair this event yet.
Carol and Otto Dobos have agreed to MC.
Marsha Devlin has offered to sit in the hall before hand and pass out the forms we need to have the parents fill out - several people have offered to help her with that.
It was established that Chris Hawthorne has been given the copies of the forms that we used last year.
The teachers will choose the student performers to represent their respective strands.
Budget:
Mark Weiss was ill and unable to attend so we did not discuss this.
Forms:
We discussed what was necessary to control spending and who will be authorized to ok the funds. It was generally agreed that the committee chairperson will take responsibility for staying on budget and be the person to guarantee reimbursement. A "Request For Funds" form still needs to be made up
Tickets:
Sara called me ahead of time and requested funds be approved for magnets to be printed up with the season on them and ticket information. (There was only $20.00 set aside for tickets in the budget so that will have to be addressed.)
She would also like to have two student assistants this year if possible.
Workshop:
Procapa made $200 from the first and an additional $100 from the second.
We discussed the fact that we might try again next year but start earlier. We also discussed that there was a lot of interest at the middle school level and that we might try to come up with something separate for them that the intent would be to raise funds as opposed to a master class.
Bonding and Insurance:
I am still looking in to that. I have talked to a rep. at the company that insures the PTA and have the name and number of Elaine's insurance agent She made initial inquiries but I have thought of a few more questions that I would like to get answered before we make a decision.
Petty Cash:
It was suggested that we need a better breakdown for the teachers.
Other Business:
I ran through the list of committee chair positions that need to be filled.
So far…
Laura Shapiro, Concessions.
Therese Smith, Fundraising.
Connie Roberts, Food.
Sara Hedeen, Ticket Sales.
Linda Walker has offered to compile the Directory information.
Therese Smith share an article from POINT Magazine where CAPA got a very nice mention. It was suggested that we send a copy to our local papers.
Meeting adjourned shortly after 8:00pm.
PROCAPA GENERAL MEETING
May 16, 2005
Anne Heikkinen, vice-resident, opened the meeting at 7:15 in Mr. Bergsman’s room. All former board members except Tom Wright (who had a previous commitment) were in attendance as well as the new board members. A few CAPA families attended. The meeting convened at 9:15 pm.
President’s Report: Given by Anne Heikkinen
Vice President’s Report: Anne Heikkinen
Treasurer’s Report: Carol Kuhlman
Thespian Banquet: Connie Roberts and Kate Malyn, chairpersons
Concessions: Donna Grabowski, chairperson
Fundraising: Kate Malyn
Rehearsal Food: Connie Roberts, chairperson
Set Construction: Laura Shapiro, chairperson
Ticket Sales: Sarah Hedeen, chairperson
Secretary’s Report: Elaine Lockhart
It has been a real pleasure to serve on the board with Tom, Anne, and Carol. I was rather new to PROCAPA and yet they always listened to my views, treated me with utmost respect, and helped me learn the ropes. Together we made PROCAPA into a more efficient and business-like organization: Tom through his pursuit of tax-exempt status, his wonderful web site, and his incredible photography; Anne through her attention to detail, commitment to doing things "the right way," and her greatly informative newsletter; and Carol through her meticulous bookkeeping, wondrous support of all volunteers, and faithful quick reimbursement to teachers and parents who spent their own funds on CAPA concerns. Besides their board commitments, they all spent countless hours on concessions, photos, flower and ticket sales, costumes, food preparation for the shows, even the ones their kids weren’t in!
It’s been an honor to work with you Tom, Anne, and Carol. May your hard-won achievements be carried on by the new board and next year’s PROCAPA members.
Respectfully submitted,
May 22, 2005
Elaine Lockhart, Secretary
PROCAPA GENERAL MEETING
April 18, 2005
Tom Wright, President, opened the meeting at 7:15 in the Black box. All board members were in attendance as well as a few CAPA families. Matt Zmud represented the Thespian group. Mr. Bergsman represented the staff. The meeting convened at 8:30 pm.
Thespian Board:
President’s Report: Tom Wright
1: camera
2: computer
3: software
4: Lori Porter requested a portable keyboard for the vocal program. It is valued at around $1000.
5: Ms. Mack requested and industrial sewing machine for CAPA. Anne H. has contacts for buying a refurbished sewing machine as a new one can cost upwards of $3000.
Treasurer’s Report: Carol Kuhlman
Vice President’s Report : Anne Heikkinen
Staff Report: Mr. Bergsman
Mr. Bergsman talked to the members about plans to fix up the Black Box. The main need is for storage space to remove stuff from the theatre seating area. The tentative plan is to build a large storage room alongside the Black Box outside. We are hoping to have a separate entrance for the theatre and a ticket booth in this space so patrons could enter the theatre from the parking lot. There may even be room for a permanent concession stand in this storage area.
The seating area of the theatre needs to be remodeled to eliminate the ramps upon which the seats are placed. This will have to be done by CAPA as the school district will not pay for anything inside the school for this issue.
Arts Camp: Kate Malyn, chairperson
Under direction from Chris Hawthorne and Sandy Coyne, Kate held a successful Arts Camp. The camp made over $200 for PROCAPA and helped recruit some future CAPA students.
Awards Banquet:
Senior Dinner: Sandra Gibbings, chairperson
Sandra was not in attendance. Sandy Coyne volunteered to contact Sandra to see if she is still willing to manage the senior dinner.
Ticket Sales: Sarah Hedeen, chairperson
Sarah said that any tickets not paid for the day before the show will go back into the box and be available for sale to whoever wants them. This will help eliminate empty seats in the Black Box. The members agreed with this new policy.
Board Nominations
A discussion was held concerning adding a co-vice president position to this year’s board. The members concurred that this would be a good thing.
Anne moved that we accept the slate of officers as stated. The members voted unanimously to accept. The new officers will be inducted at the next meeting, May 16.
Respectfully submitted,
April 26, 2005
Elaine Lockhart, Secretary
PROCAPA GENERAL MEETING
March 21, 2005
Tom Wright, President, opened the meeting at 7:15 in the Black box. All board members were in attendance as well as a few CAPA families. The Thespian group was well represented by five students. No staff member attended this particular meeting. The meeting convened at 9 pm.
President’s Report: Tom Wright
Vice President’s Report : Anne Heikkinen
Treasurer’s Report: Carol Kuhlman
Thespian Board:
Arts Camp:
Awards Banquet:
Flowers:
Programs:
Head Shots:
Photography:
Publicity:
Production Packets:
- It was suggested that production packets were needed for all shows, even the smaller Black Box ones.
Set Construction:
Tickets :
Nominations:
More nominations may be made at the next meeting on April 19. The membership will be voting in the new officers at this meeting. Please e-mail Tom on the web site if you want to nominate anyone besides the people nominated at the meeting.
Respectfully submitted,
March 26, 2005
Elaine Lockhart, Secretary
PROCAPA BOARD MEETING
March 17, 2005
Tom Wright, board president, opened the board meeting at 7:05 at his home. All board members were in attendance: Anne Heikkinen, Carol Kuhlman, and Elaine Lockhart.
New Board – The board discussed having all members of the new board have bond insurance purchased through PROCAPA funds. The new treasurer will need to be Excel literate and detailed oriented.
The new board will need to prepare tax forms for PROCAPA in November, six months after we became a tax-exempt entity (March, 2005). Dennis Lockhart agreed to look at the legal forms and help file the necessary tax forms, if needed.
Candidates for board positions will be nominated at the March general meeting. Voting will be at the April meeting. The new board will begin presiding at the May meeting.
Carol Kuhlman said that she will get the receipts and expenses tallied so the new board will know exactly how much money PROCAPA has to begin the new year. Expenses are still coming into the Treasurer for the CAPA shows. If you have any receipts that require your reimbursement from PROCAPA, please give these to Carol soon so she can finish the books.
Financial Issues – The board discussed miscellaneous issues concerning money:
Mrs. Murphy asked for $2000.00 from PROCAPA so she could invite four guest dance artists for her dancers. We budgeted $500 for each teacher to have a guest artist and she is welcome to that amount.
Show t-shirts continue to be a concern. We would like Lori Porter to handle all t-shirt orders and money on her own without involving PROCAPA or we would like PROCAPA to handle the t-shirts completely. Combining both methods is causing problems and accounting discrepancies.
Tom Wright suggested some of the money in the PROCAPA account should be used to buy another camera, computer, and software to be used by the film students and anyone else in CAPA who needs it. The board feels that this purchase would increase the learning time for the students. This purchase would be completed by PROCAPA gifting the LPS with the money to be spent only for this purpose. LPS can then use their buying power to get the best equipment for the money.
Respectfully submitted,
Elaine Lockhart, Secretary
March 20, 2005
PROCAPA GENERAL MEETING
February 28, 2005
Tom Wright, President, opened the meeting at 7:05 in the vocal room. All board members were in attendance as well as a few CAPA families. The Thespian group was well represented by four students. No staff member attended this particular meeting. The meeting convened at 8 pm.
Volunteers Needed – Most people enjoyed having concessions, flowers, and photos available at the Black Box show. All of these fundraisers contributed needed funds to PROCAPA’s account. Due to a lack of volunteers, we were short of helpers in some areas. A few parents showed up at each performance and did most of the work. We need the parents of the cast and crew of Black Box performances to volunteer. When you are called upon to help, please plan to help out at one of the performances:
Concessions: Pam Wright 425-6257 donate food and sell concessions
Flower Sales: Nancy Guregian 464-0744 sell bouquets during show
Photo Sales: Elaine Lockhart 464-6647 sell photos during show
Thank you to all the parents who did help make The Bad Seed such a wonderful performance!
Coat Rack Fundraiser - Mr. Bergsman dropped into the meeting briefly to suggest that PROCAPA try a coat check for the next Black Box show. He said that some people are annoyed keeping their coats in such close quarters. Donations would be accepted as a fundraiser. This idea was well received and will be tried out at the next performance.
Tom Wright, President, gave this report:
Anne Heikkinen, Vice President, gave this report:
Carol Kuhlman, Treasurer, gave this report:
$3,418. These are gross amounts and include PROCAPA’s profits. Expenses hadn’t been deducted out yet. Both shows were almost sold out and were great successes!
Stefan Micah, Thespian Board, gave this report:
Respectfully submitted,
March 4, 2005
Elaine Lockhart, Secretary
PROCAPA GENERAL MEETING
January 17, 2005
Tom Wright, President, opened meeting at 7:05 in the Black Box. All board members were in attendance as well as 10 CAPA families. The Thespian group was represented by Matt Zmud. No staff member attended this particular meeting. The meeting convened at 9 pm.
The minutes from last month’s board meeting at Tom’s home were approved with no comments or questions.
Carol Kuhlman, Treasurer, gave this report:
Tom Wright, President, gave this report:
Anne Heikkinen, Vice President, gave this report:
Matt Zmud, Thespian Representative, gave this report:
The various committee chairs gave their reports:
Backstage Monitoring: Christy Bishop asked if her husband, Bruce, needed to arrange backstage monitoring for the shows performed in the Black Box theater. It was agreed that even though there is no backstage, the kids gather in the room next to the theater and need an adult there to keep them quiet during the performance. This is necessary even for matinees.
CAPA Apparel: Christy Bishop said that there were problems with the ordering system for apparel. Some orders were not getting to her although the money was collected, sometimes by CAPA staff. She asked that Tom speak to Ms. Mack about having the teachers not take orders or money for apparel. Instead, she would like the money and orders to be put in the PROCAPA box in the main office. Tom suggested making a box just for CAPA apparel in the office so the ticket money doesn’t get mixed in with the apparel money. Christy asked people to pick up their orders at her home and met no resistance to that idea. Anne will publish Christy’s phone number in the next newsletter. Christy and her group will continue to sell apparel at the shows.
Tom volunteered to display the apparel for sale on the CAPA website. He also suggested a PayPal account for paying for apparel.
Christy suggested a Thespian jacket as an addition to the apparel line. The woman who sells us apparel is willing to design a Thespian Bomber jacket that will have CAPA on it and the comedy/tragedy logo. It will probably be black and white and could have CAPA MOM instead of a strand on it to attract the parents. This will not be a letter jacket and should not cause any problems with the administration.
Photography and Photo Sales: Tom and Elaine discussed the taking and selling of photos for the next shows. The Black box shows may have a help yourself table of ordering photos. The large shows in the auditorium will have an attended table.
A parent suggested that more photos be taken of the crew and chorus. It was suggested that group shots be taken and displayed with the headshots of the actors and actresses. Tom expressed concern that often the non-acting students are difficult to photograph. They run away! But he says he will try harder to get more shots of them. We all see a need to recognize their contributions to the final productions.
Production Packets: Christy Bishop said that there were no packets for Grease yet. We all agreed that for a show that large, there should be packets. Christy needs a cast list and Tom said he would talk to Ms. Mack about getting that.
Rehearsal Food: Connie Roberts and Kate Malyn will talk to Mrs. Porter and Mrs. Murphy about the need for food at the rehearsals. There was confusion with Into the Woods as to how much food was needed, when it should be brought, and who was to eat it.
Flower Sales: Nancy Guregian, chairperson, will continue to bring flowers for sale to the shows but will modify the amounts and types from what she learned at Into the Woods. She plans to have more bouquets and fewer single carnations. She encourages people to order flowers online in advance for Grease so no one is disappointed.
Concessions: Donna Grabowski, chairperson, reported that she needed more concessions for Grease. She and Carol will shop at Gordon's and get discount.
Tickets: Sarah Hedeen, chairperson, reported that tickets sales for upcoming CAPA productions were being made online and being paid for in advance. She reported that ticket sales for Into the Woods were second only to sales for Les Miz. We congratulated her on a job well done. She will continue to refine the process and educate the CAPA patrons in how to order tickets properly.
Sarah said that $1500 of tickets were sold at lunch by the CAPA students, especially Ethan Hedeen. Good job students! That system will be continued for other shows with a few modifications.
Fundraising: Anne reported for Terese Smith who could not attend the meeting. Anne said that we need to set a date for dining at Max and Erma’s. In addition, the ProGolf fundraiser, Gordon Foods, Bowling, and Bingo were suggested.
Publicity: Kate Malyn, chairperson, produced posters advertising Grease. She gave out posters to anyone who could post them as well as a large number to Sandy Coyne for posting at the middle schools. She tried to get some press about the Rockettes, but it fell through. She did get another good article written and published about Mr. Bergsman.
Carol asked the chairpersons how many tables they needed for their activities for Grease. Carol will arrange for these and a VCR and TV to show the CD that Tom will make of the photos. Thank you Carol for thinking about and arranging these details.
Submitted January 23, 2005
Elaine Lockhart, Procapa Secretary
PROCAPA BOARD MEETING
December 6, 2004
Tom Wright, board president, opened the board meeting at 7:05 at his home. All board members were in attendance as well as Sandy Coyne. All PROCAPA members are invited to attend the board meetings. Let Tom know if you want to attend and he will provide you with directions to his home.
Tax-exempt Status – The government sent PROCAPA a letter acknowledging receipt of the application for tax-exempt status. They promised a response within 120 days.
CAPA Apparel – There followed a discussion about who should collect the money and orders for CAPA apparel. There was some confusion at the play about who should do what. The chairpersons for CAPA apparel and Ms. Mack will work out the details before the next show.
PROCAPA expenses – There was a discussion about just what PROCAPA should pay for and what LPS should pay for. Some confusion exists about the boundaries. It was agreed that PROCAPA should pay for extras, things that LPS doesn’t pay for in the shows. After all, all ticket proceeds go to LPS and money is budgeted for the shows from this. PROCAPA paid for the show’s programs. The money for the programs came from the Happy Ads sold and the Benefactor money collected.
Treasurer’s Report – There is over $8000 in the PROCAPA account. We’re still waiting for the money the school district owes us. Carol made out checks to reimburse board members for expenses they incurred for the production of Into the Woods. She also made out checks to pay some of the other expenses such as the printing of the programs.
Proposed Budget – The board looked at the budget line by line and made adjustments based on what we learned from the production. Some items were added and deleted and some were adjusted down or up. The largest change was raising the Awards Banquet amount budgeted. Carol and Anne will adjust the budget and ask for approval at the next general meeting. It will be posted on the website when it is ready. Thank you to Sandy Coyne for offering her insight based on her years in PROCAPA.
Teacher Requests – When CAPA teachers request money or supplies from PROCAPA, Ms. Mack must approve of the request before the money is issued. Carol will take care of this.
PayPal – The PayPal account is almost ready to use. It should be ready for the next show. Patrons will be able to order their show tickets online and pay with a credit card. There will be a small fee for this service.
Program Production - The PROCAPA board proposed that a chairperson is needed to produce the programs for the shows. This job usually is done very quickly at the last minute using the LPS printing facilities or a commercial print shop . If you are interested in this position for future shows, please contact Tom Wright on the website.
Mystery Dinner - Sheila Weiss is handling the details for the Mystery Dinner. The board called her during the meeting to get the details, but she wasn’t available. It was suggested that we post the menu on the website so people could see what they would be eating. Tom took care of that and made a very nice advertisement for it. We need more people to sign up for this fundraiser. Please see the ad and respond.
Respectfully submitted by
Elaine Lockhart, Procapa Secretary
December 10, 2004
PROCAPA GENERAL MEETING
November 15, 2004
Tom Wright, board president, opened the board meeting at 7:05 in the Black Box. All board members were in attendance as well as 11 CAPA families. The Thespian group and the staff were not in attendance due to the coming production of Into the Woods.
The minutes from last month’s meeting were approved with no comments or questions.
Tax-Exempt Status – Tom Wright and Dennis Lockhart, CPA, completed the forms for applying for tax-exempt status for Procapa. LPS gave us a check for the $500 submission fee and it was mailed promptly. Great work Tom!
PayPal – The information is available and the PayPal system will be in place for selling tickets online for the next CAPA show.
Tickets – Tom will put a seating chart on the Procapa website that identifies general areas of seating, not specific seats for upcoming ticket sales. Patrons will not be able to ask for specific seats.
Sarah Hedeen, chairperson, said that many tickets were pre-ordered and paid for. Students selling tickets at lunch was going well.
Tom reported that Ms. Mack would not lower the ticket prices for performance despite some parents requesting a reduction. Ms. Mack said that other comparable schools actually charge more money than CAPA does for tickets. She reminded us that the cost of producing such a show needs to be balanced with the ticket sales for the Livonia School System.
CAPA Brochure – Ms. Mack and Sandy Coyne are producing an informative brochure describing CAPA. It will be available soon.
Headshots - Ms. Mack asked if a parent volunteer could mount the 9x12 headshot photos of the cast and crew and display them in the hallway outside the auditorium. Chris Bullock and Anne Heikkinen volunteered . Thank you Chris and Anne for this last-minute help.
Backstage Monitoring – Contrary to previous decisions not to have backstage monitoring during the dress rehearsals, Ms. Mack asked if Bruce Bishop could arrange it.
Mystery Dinner – The Weiss’s will be arranging the Mystery Dinner fundraiser this year on Dec. 16, 2004. Shelia will produce a flyer that will be included in the program for Into the Woods. The menu is planned as salad, lasagna, cheesecake or chocolate cake, breads, and snacks. It will be served buffet style. Tickets were agreed upon at $20 for adults and $12 for seniors and kids under 13. Tom will set up an e-mail address so Shelia can do tickets online. The Procapa parents will not have to provide the food. It will be purchased from Gordon Foods using the Procapa account, if possible.
CAPA Directory – Tom will try one more time to get an approval from each CAPA family to be included in the directory. After that attempt, the directory will be printed with the permission slips that we have. Anyone who does not want to be included in the directory needs to contact Tom at procapa@starringcapa.com and let him know.
Treasurer’s Report – Anne and Carol produced a budget. It will be modified as needed along the way. Monies were collected for the fundraisers and spent for concessions and paper products. We are still waiting for our Procapa money from LPS. See the website for specific financial information.
Publicity – Kate Malyn is getting ITW flyers to the middle schools. She also mailed flyers to alumni. There was an article about the production in the Detroit News and an article about Mr. Bergsman in the Observer/Eccentric newspaper. Good work Kate and Matt!
Rehearsal Food – Thank you Connie Roberts for organizing the rehearsal foods during the dress rehearsals. The kids were thrilled to have it. Thanks to all the parents who contributed goodies as well as substantial main courses.
Concessions – Procapa went shopping and bought lots of concession foods. These foods will probably last past this performance. Baked goods were ordered from a local Awrey’s bakery.
Flowers – The flower sales and volunteers are all set up and ready to go. Thank you Donna Farr for providing this wonderful service to the families. Thank you to all the volunteers who showed up to help sell.
Advertising – Mike Migliore, chairperson, reported that not many ads were generated for this performance. Matt Zmud handled the happy ads.
Fundraising – Therese Smith, chairperson, is checking out Gordon foods. She also plans to obtain forms from ProGolf and mail them out to the CAPA families for the credit card fundraiser. We decided to wait until after the holidays to address this fundraiser.
The Arbonne company will have a table of items to sell at the performances and will contribute 15% to Procapa.
Carrie Childerston from the "Tastefully Simple" company gave a very brief fundraising talk. She made up some sample foods from her products and allowed the attendees to sample them on their way out. They were very good. The decision to try this fundraiser will be made at a later date.
Parent Box – People are still interested in doing this fundraiser, mostly for fun.
Photos and Photos Sales – Tom will take the photos at the dress rehearsals and give them to Elaine Lockhart, chairperson. Kate Malyn agreed to help Elaine, as Kate has done photo sales for shows in the past. Plans were set in place for the photo sales.
Kate agreed to make up a list of non-CAPA people who come to the show so she can e-mail them about future productions.
Set Construction - Laura Shapiro, chairperson, said that she organized the volunteers and the sets were coming along nicely.
Newsletter – Anne, chairperson, would like to e-mail the newsletter to CAPA families using the e-mail addresses collected for the directory. Tom volunteered to make a separate e-mail list for her to use. This saves postage and time for Procapa. There will be no newsletter until the new year.
Matinees – Sandy Coyne filled the auditorium twice with elementary kids to see Into the Woods, Act 1. All ticket monies go directly to Procapa. Sandy is our best fundraiser yet! Thank you, Sandy! Elaine Lockhart and Anne Heikkinen were on hand to help out at the matinees. The cast and crew did a great job helping to seat the kids and entertain them at the same time.
Submitted November 22, 2004
Elaine Lockhart, Procapa Secretary
PROCAPA General Meeting
October 20, 2004
Tom Wright, Board President, called the meeting to order at 7:15 pm in the Black Box. All board members were present: Anne Heikkinen, Carol Kuhlman, and Elaine Lockhart. Only 16 CAPA families were represented. Mrs. Porter represented the staff. Five of the committee chairpersons attended and gave reports of their progress.
MBNA MasterCard – Dominic Scarfo, a representative from Pro Golf, gave a 10-minute presentation regarding a fundraising program to earn PROCAPA some much-needed funds. When a CAPA family member (or relative or friend) over 18 years of age completes a MasterCard application, is approved, and uses the card at least once in the first 90 days, MBNA gives PROCAPA a check for $25.00. There are no limits to how many cards a family can get from friends and relative. The program is marketed mostly for athletic families, but there is no reason why it won’t work for PROCAPA as well. There is no limit to the amount of money PROCAPA can make!
The membership present agreed it would be a good program to try. CAPA families will receive a packet from the fundraising committee soon with applications and complete information. The card has no annual fee, a 9.9% interest rate, and a 2.95% introductory balance transfer rate and is accepted anywhere MasterCard is accepted. You also earn points (1 point for each dollar spent) for every dollar you charge on the card. These points are to be used for buying sporting goods.
Please consider signing up for one or more MasterCard's, even if you plan to use the card once and cancel it. PROCAPA still gets to keep the $25.00 per card. PROCAPA sees this as a way to make many thousands of dollars for our students and program. Therese Smith is shepherding this effort.
Tax-Exempt Status – Tom Wright is trying to get tax-exempt status (501C) for PROCAPA as advised by the LPS Finance Director. The LPS finance department is going to issue the necessary $500 check for the application fee from the PROCAPA money they are holding for us. Getting the fee and filing the forms begins the process. Dennis Lockhart acquired the necessary forms and offered his assistance to Tom in completing the forms. Achieving tax-exempt status takes several months once the forms are filed.
PayPal for Tickets – LPS finance department opened up a separate account to handle CAPA ticket sales. Tom is ready to set up PayPal for this account but will not be ready in time for Into the Woods. Once in place, patrons may order tickets online and pay for them with their credit cards. Sarah Hedeen, ticket chairperson, will be notified of the order, assign tickets, and have them ready at the will call table at the auditorium. There will be a $1.00 charge for each ticket ordered through PayPal to cover costs. You must pick up your tickets 15 minutes before the performance begins or your seat may be resold to another patron.
Sarah reports that almost 300 tickets have been sold so far for Into the Woods. Students are selling tickets at lunch. Ticket sellers are all in place for all shows. Order your tickets soon on the website.
Bond Insurance - Anne checked out the insurance used by CHS PTSA as well as CHS Athletic Patrons to protect their funds. There are many policies available for PROCAPA funds. Anne requests a PROCAPA parent who knows about insurance to contact her to help decide this issue. She can be reached by phone at 425-5530.
Newsletter – Anne hopes to have the next newsletter out by the end of next week. Several people have contributed articles for it. Mike Migliore, Advertising Chair, will be submitting information soon to be included. Anne appreciates it when people e-mail her the text of what they want in the newsletter rather than having her write it up. She will edit the text as necessary for space.
Treasurer’s Report – Carol reports that there is $457.43 in the PROCAPA checking account, most of which came from the current fundraisers. The rest of the money will be released soon from LPS. Carol is trying to get figures for how much the Thespian banquet will cost so it can be budgeted. It is a major expense.
Carol and Anne are working on a proposed PROCAPA budget. If any of the chairs have income and expense reports from previous years, it would be helpful to give this information to Carol and Anne. All committees will be budgeted with some money. The amounts budgeted to each committee will be adjusted when Carol and Anne have a better idea of how much each group needs.
Advertising – Production packets for Into the Woods were mailed to CAPA homes last week. The packets included updated advertising information. Mike Migliore plans to get out to solicit businesses soon. If you have a business that wants to advertise, or know of one that might want to, let Mike know.
Backstage Monitoring – Bruce Bishop, chairperson, asked how many parents are needed to monitor the shows. It was decided that there should be one on each wing. Matinees don’t need monitors.
Matinees Sold Out - On Thursday, Nov. 18, there will be two matinees held in the auditorium for the first act of Into the Woods. Elementary and Middle School students attend these at $2.00 per student. Since this is not an official performance, PROCAPA will keep all the proceeds from these mini-performances. There is a potential to make $2800.00 for the matinees. Sandy Coyne did a wonderful job in setting these matinees up. Thank you Sandy!
Elaine Lockhart and Anne will be on hand to help out that day. If any other parents want to help backstage, please contact Tom on the website.
CAPA Apparel – Julie Montresor, sister of Lori Porter, prints the t-shirts for the productions. Her company’s name is Screened In and her phone number is 734-737-9431. If you need quality t-shirts for any reason, Julie will donate 10% of the order to CAPA. She can do shirts for kids from size 2-4 to adult sizes. Parents can order Into the Woods t-shirts along with their kids on the form that came in the production packet.
Matt Zmud will have the new order form for ordering the new CAPA apparel that will be available all year long.
Concessions – Donna Grabowski, chairperson, needs a sub chair to organize concessions for each strand. This is too big a job for one person to organize so she wants to break it down into strands. Diane Koivunen volunteered to organize the concessions for the dance strand. Thank you Diane for stepping forward!
If you can organize concessions for the vocal or theatre strand, please let Tom know on the website and he will let Donna know.
Costumes – Kate Malyn, chairperson, said that many parents help sort costumes last weekend with Ms. Mack. This Saturday, costumes will be measured and fitted for the actors. She still needs parents who are willing to clean, fit, and sew costumes.
Fundraising – Therese Smith, chairperson, is checking into Meijer's and Gordon Foods programs for fundraising. She reported that the car wash made just under $400 and was a lot of fun for all who participated. A bowl-a-thon is being investigated.
There is still interest in the Parent Box as a fundraiser. This will be looked into further.
The Mystery Theatre will be held on Dec. 16 in the CHS cafeteria. Sheila Weiss in in charge of this endeavor to raise PROCAPA funds. Ms. Mack wants parents to donate the food as coordinated by Sheila.
Sheila also wants to do a taste fest in the spring. Thank you Sheila for your interest and help!
Photography/Photo Sales – Elaine Lockhart was volunteered to chair the Photo Sales committee. She will be calling volunteers to man the table in the hallway before the performances, during intermissions, and afterwards. Kate Malyn has leftover materials from the last production that can be reused for ITW. Elaine and Kate will work together on getting this ready for the volunteers. Kate suggested selling 8x10 cast photos and autographed photos of the future stars. Crew pictures sell too. Tom plans to take orders for CDs that will have all of his photos – a great buy! Thank you Tom for taking pictures of the actors last week and being so dedicated to getting great shots during the rehearsals and performances. Without you, we’d have no photos.
We do need someone to train to fill Tom’s large and experienced photographic shoes for next year and beyond. If you fit the bill, contact Tom on the www.starringcapa.com website.
Rehearsal Food – Connie Roberts, chairperson, need volunteers to provide food for the many ITW rehearsals in November. She will be calling people and hopes for 100% participation from the families of the actors, chorus, and crew. Her number is 734-261-9283 and is in the flyer that came in the production packet.
Please tell your ITW students that they need to write their name on their bottle of water to prevent germs being spread and bottles being wasted. A permanent marker will be provided, but stress this hygiene rule to your students.
Publicity – Kate Malyn, chairperson, is working on a list of contacts at each of the Livonia public schools who will post our CAPA information faithfully at their site. She passed out flyers to place in store windows and other public places advertising ITW. We hope to have sold out performances each night for ITW. Contact Tom on the website if you need flyers.
Two press releases were put out by Matt Malyn for ITW. Thank you Matt!
Set Construction – The sets for ITW are coming along fine. The students are responsible for constructing their own "book." Mr. Bergsman still needs plenty of adult help. See the website for a plea from him for help. Laura Shapiro agreed to take on the chairperson job for set construction. Thank you so much Laura! This was the last chairperson job that needed filling and you stepped forth boldly. Parents who signed up to help with set construction may expect a call from Laura to help organize their efforts and time.
Ticket Prices – Several parents protested the new ticket prices. Adult tickets used to be $10 with student tickets costing $8.00. Several parents said that the new prices of $12.00 and $10.00 were just too much. Parents said they would rather see a full auditorium of students than have more money for tickets. It was noted that many other high schools charge much less for their play tickets. CAPA performances are special, but students still only have so much money to spend. CAPA parents would like students to be able to attend every performance without price being a deterring factor.
Several parents remember that ticket prices were raised last year to cover the unexpectedly high rental for the Audrey2 plant for Little Shop of Horrors. Somehow, the higher prices just stayed higher.
It was suggested that Thursday night, a less attended night, could be designated as student night. The tickets on Thursday night could cost less, perhaps $6.00 per student while keeping the adult price the same. Tom offered to take the parents’ concerns to Ms. Mack.
Awards Banquet – Connie Roberts, chairperson, said we need to reserve a place for the banquet. She will check out Schoolcraft college as the possible host at the request of several parents who have been impressed with their services in the past. Several parents suggested having the banquet before the end of the school year so students don’t go away on vacation and miss the banquet. Tom offered to bring up the subject of switching sites to Ms. Mack.
Submitted by Elaine Lockhart, Secretary
October 25, 2004
PROCAPA BOARD MEETING
October 13, 2004
Tom Wright, board president, opened the board meeting at 7:05 at his home. All board members were in attendance as well as Sarah Hedeen, chair of the Tickets committee. All PROCAPA members are invited to attend the board meetings. Let Tom know if you want to attend.
CAPA Tickets – Sarah Hedeen updated us on ticket plans, asked questions, and made decisions about tickets for the next CAPA show, Into the Woods. These are the important points:
Photo Sales – Tom still needs volunteers to take orders for and sell photos during the shows. No photographic skills are needed as Tom takes all the photos. We discussed making this a self-serve function so patrons could just fill in a form for the photos they want to order and leave it on the table. We still prefer there to be a volunteer to answer questions. Elaine Lockhart volunteered to help sell photos and take orders. Please contact Tom at webmaster@starringcapa.com if you can volunteer for one or more shows.
Non-profit Status - At the LPS Finance Director’s insistence, Tom is pursuing filing for non-profit status for PROCAPA. Tom acquired some of the initial forms and asked Dennis Lockhart, CPA, to look them over and to advise. Anne agreed to look into getting bonding for all board members. PROCAPA monies seem to be held up until we can satisfy LPS’s requirements. We are confident that we will get the PROCAPA money eventually.
Production Packets – The packets for Into the Woods were mailed via CHS mail on Wednesday, Oct. 13. You should receive your packet within a week. A big thank-you to Christy Bishop, Shawn and Matt Zmud, and Sandy Coyne for producing this helpful tool for the CAPA students and their parents.
Set Construction – While a number of parents volunteered to help with sets, no one has stepped forward to chair this committee. The chair mostly organizes the volunteers, but of course, can also help build sets. Can anyone do this job? Elaine Lockhart volunteered to call the people on the committee to try to get one to agree to chair it. Expect a call soon if you signed up for this committee.
Mr. Bergsman needs help with the sets as defined in his letter posted on the CAPA website. He sets out the times that he will need your help. Even if you are not on the committee, we’d love to have you stop by and lend a hand if you have a few hours.
Website - We looked at the website and heartily approved many of the new things that Tom has added. You can now order tickets on the website and look at an updated version of the rehearsal schedule for Into the Woods. Tom requests that PROCAPA members and their students go to the website often to keep abreast of CAPA news.
Show T-shirts – The CAPA teachers order and handle the money for the show T-shirts. This will continue as it has in the past.
CAPA Apparel - Forms for general CAPA apparel will go out this week to families. CAPA wear will be available all year long from now on as well as at each show. Bring your money!
Newsletter – Anne requests that when you want to submit something for the CAPA newsletter that you actually write up the information in article form. This assures accuracy in the information and saves Anne the time-consuming job of writing copy from notes. Thank you, Anne, for producing such a helpful and professional newsletter.
PROCAPA Budget – Carol Kuhlman has done a great job setting up the accounting system for PROCAPA finances. Setting up a budget is difficult as we have no real records from previous year to rely on for guidelines. The expenses we know about are the Banquet, Thespian Induction fees, Administration costs, Web site maintenance costs, guest artists for all three strands, committee expenses, and filing for non-profit status.
At first, some money will be allocated to each committee and will be adjusted as needed. Anne and Carol will work out a preliminary budget and will post it on the website. Committee chairs are invited to let Anne and Carol know what they will need for their committees if they have some ideas and plans. All requests will be taken into consideration.
PROCAPA General Meeting
September 20, 2004
Tom Wright, Board President, called the meeting to order at 7:05 pm in the Black Box. All board members were present: Anne Heikkinen, Carol Kuhlman, and Elaine Lockhart. Nineteen CAPA families were represented as well as one alumnus member. Mrs. Murphy represented the staff and Matt Zmudzynski represented the Thespian Board. Nine of the committee chairpersons attended and several gave reports of their progress or asked for guidance and volunteers. This was a lengthy and productive meeting that finished at 9:10.
Review of Minutes – Tom asked if there were any questions or comments about the previous board meeting minutes. There were no questions.
Mrs. Murphy – The dance strand teacher addressed the board and requested money be set aside in the PROCAPA budget to fund master classes and guest artists for all three strands. Her budget this year does not allow for master dance classes. She also asked if PROCAPA could forward her some start-up money for some activities. She plans to pay the money back to PROCAPA when the activities generate income. She made an open plea for parents of CAPA dancers to become involved with PROCAPA. She sees that this organization exists to help all three strands to prosper and that can be accomplished more readily if parents from all strands cooperate and pool resources.
Finances – Tom discussed the PROCAPA finances as they stand at this time. He pointed out that all finances for the group will be readily available to anyone on www.starringcapa.com .
Bylaws – Anne asked the members to review a copy of the bylaws that she and Tom wrote. There were some questions about students and alums being part of PROCAPA, how money is spent in PROCAPA, and terms of office for board members. All questions were answered adequately by Tom and Anne. Terese Smith moved to accept the bylaws as presented. Bill Wright seconded the motion. There was unanimous acceptance of the bylaws.
Starbox – Everyone agreed that Starbox was one of the best yet with an attendance of over 400. Many parents volunteered for committees after the performances.
CAPA Directory – Tom asked volunteers to take one of the six pages of the directory home to verify the information. He asked that volunteers verify the families’ interest in being in the directory, their addresses, e-mail addresses, parents’ names, and interest in volunteering for any committees. Students’ current grades are in the database and don’t need verification. Six people volunteered to verify a page of the directory: Connie Roberts, Christy Bishop, Shawn Zmudzynski, Marsha Devlin, Sheila Weiss, and Elaine Lockhart. Please give these volunteers the information they need when they call you. If you suspect that we don’t have your phone number, please e-mail the webmaster and give it to him or you won’t be in the directory. The verified pages of the directory should be completed and returned to Tom personally or placed in the PROCAPA mailbox at the school by September 27, if possible.
Fundraising – Therese Smith, chairperson, reported on her fundraising ideas so far: Gordon Foods, candy sales, A La Carte foods, bottled water sales, and a ProGolf credit card. The membership agreed that the Gordon foods reimbursing PROCAPA for buying food there and the ProGolf credit card ideas were the best.
ProGolf Credit Card - When members sign up, receive a ProGolf credit card, and use it once in the first three months, PROCAPA will receive $25 per card. There is no annual fee for the card and the interest is 9.9%. Members expressed enthusiasm about this fundraiser as it has the potential for generating $10,000 in revenue if all 400 CAPA families signed up and were accepted. Therese made a motion to have a ProGolf representative attend the next general meeting to explain the credit card program. Mike Migliore seconded the motion. More information will be available at the next meeting on October 18.
PTA Craft Show – Therese is still trying to set up CAPA performers in the cafeteria during the annual craft show. They will perform and pass the hat for donations. Students will get service points for performing.
Car Wash – Tom will talk to the fire chief to ask about using the fire station for a car wash. Students will get service points for participating and more service points if their parents chaperone. Mrs. Murphy kindly volunteered to chaperone.
Mystery Dinner – Anne reported that the annual Mystery Dinner sponsored through the Livonia community education program may be cancelled for lack of ticket sales. Ms. Mack uses the Cracking Up players to perform this mystery play. In the past it was catered, but this year Franklin High School’s culinary arts department was planning to provide the food. The dinner is held in the Churchill cafeteria. If cancelled by community ed., Ms. Mack suggests we do the dinner anyway as a fundraiser for PROCAPA. More information on this to come later.
Alumni as Donors – It was suggested that juniors and seniors in CAPA call alums who have been out of high school for five years or more and ask for donations. Tom keeps a list of alums.
Corporate Matching Funds – Sheila Weiss suggested that now that PROCAPA is an organization with a tax ID, we could get listed for corporate matching donations. CAPA parents who donate money regularly at work could assign their money to PROCAPA instead of other charities, if they so choose. Rebecca Grabowski offered to talk to the VP of a corporation that she knows for matching funds. Sheila was volunteered for the fundraising committee and agreed to help. Thanks Sheila!
Taste Fest and a Play – This fundraiser involves getting local restaurants to donate food at cost and serving it along with a play by CAPA performers.
Max and Erma’s – Matt Zmud suggested a fund-raiser at this popular restaurant. On an agreed-upon day, this restaurant will donate 20% of the night’s take to PROCAPA when CAPA families dine there. Matt volunteered to be the student liaison for the fundraising committee. Thank you Matt.
Volunteers Need for Fundraising - Terese need lots more volunteers to generate much-needed income for PROCAPA. If you are interested, please contact the webmaster or Therese.
Ticket Sales – Sarah Hedeen, chairperson, asked for information about ticket sale procedures. Pam Wright, Tom, Ms. Mack, and Sarah will meet to discuss the possibility of patrons buying tickets online using PayPal. Tom plans to talk to the LPS finance director next week about the possibility of PROCAPA using PayPal to pay for tickets. More information about tickets will be reported after this meeting. Volunteers are needed for assisting with ticket sales.
Sarah discussed ideas to institute season tickets for black box and auditorium performances. Season tickets would be convenient for ticket holders and would eliminate some of the money handling for the ticket committee. Ms. Mack has expressed reservations in the past about season tickets taking up too many seats in the black box, which only holds 80 seats. Ms. Mack wants the family and friends of all performing students to be able to find seats in the black box. This idea will be explored at the ticket meeting.
Mrs. Murphy asked for help to make the tickets to Jazz Blowout look more professional. She was assured that she would receive help from the ticket committee.
Production Packets – Christy Bishop, chairperson, asked for guidance in producing the packets for Into the Woods. Tom said that Sandy Coyne will contact her with suggestions. Ms. Mack worked out the schedule. It will be included in the packet along with advertising and happy ads information.
Advertising – Mike Migliore, chairperson, plans to make guidelines for advertising. Matt Zmud will work with Mike since he did the advertising portion of the Publicity/Advertising committee last year. Free advertising for free food for the rehearsals was discussed. It was suggested that printers could put their ad on the back of the tickets if the printing was free or reduced in price A CAPA brochure is being produced to hand to advertisers when we try to sell them ads.
Concessions – Donna Grabowski, chairperson, requested that each strand (vocal, dance, theatre) has a head concession person who will help contact the parents in that strand for food. If you are interested in being a leader in this regard, contact the webmaster.
Publicity – Kate Malyn, chairperson, asked for more guidance and Tom promised to talk to Ms. Mack about the publicity needs.
Contact People – A need was expressed for a contact person at each LPS school to post CAPA information. Pam Wright will talk to Sandy Coyne to contact all school secretaries to suggest a parent or staff contact. These contacts will need to be interested in CAPA activities so the postings will get made and not discarded.
Thespian Board – Matt Zmud had two issues:
Error in Agenda – There were inadvertent errors in the agenda regarding the chairs:
Prepared by Elaine Lockhart, PROCAPA Secretary
September 27, 2004
General Pro-CAPA Meeting
August 16, 2004
Tom Wright, board President, called the meeting to order at 7:10 pm in the Black Box. All board members were present. Eight CAPA families were represented in the meeting as well as one CAPA alumnus, Delaney Coyne. Mr. Bergsman, Ms. Mack, and Mrs. Porter represented the staff. Stefan Micah represented the Thespian Board. Four of the volunteer chairpersons attended this meeting, including two new chairs.
Review of Minutes – Tom Wright reviewed the minutes from the board meeting held August 6 at his home. Minutes from this board meeting are on the website www.starringcapa.com under PROCAPA.
CAPA Picnic – Ms. Mack requested several parent volunteers to help chaperone the CAPA picnic on August 24. Please call her or e-mail her if you can help out. Stephan asked for a budget for buying the food. Ms. Mack told him to buy what he needed and he will be reimbursed.
Starbox – Plans are being laid. Stefan is arranging for entertainment by asking students to perform. Carol Kuhlman volunteered to contact parents who may volunteer food.
A parent suggested a question-and-answer session be held during the Starbox for the parents of new CAPA students. Tom reported that the website, www.starringcapa.com, has a FAQ (frequently asked questions) section. He agreed that more questions could be added to this site if students would contact him via the website itself.
Another parent suggested a CAPA Tip Sheet be made to hand to new students. This Tip Sheet would provide information that isn’t immediately apparent such as audition dates, volunteer opportunities, etc. Stefan volunteered to ask sophomores to get ideas of what needs to be on this sheet to help. He also said he would make up the tip sheet. This sheet will be available for the Starbox.
Ms. Porter will fill in at Starbox for Ms. Mack in her absence. Kate Malyn will be substitute teaching for Ms. Mack.
PROCAPA Bank Account – Carol Kuhlman, Treasurer, reported that we now have a bank. Mr. Anderson says he has no problem moving PROCAPA’s money to our new account. PROCAPA has several thousand dollars to start off the new account.
Donation Check Accepted - Anne Heikkinen, Vice-President, and Ms. Mack attended the LPS board meeting to accept a donation check of $35,580 from the Livonia Theatre Guild. Anne also gave a brief speech emphasizing the benefits of CAPA to the entire community.
Help Needed – Mr. Bergsman asked for students and parents to plan to help move CAPA materials around once the jewelry room is emptied of jewelry-making equipment. Students will get service points for helping. Students will help after school while parents will be needed for weekends.
New Chairs – Several parents volunteered to chair the committees that need chairs:
Flowers – Nancy Guregian will co-chair with a new CAPA family that owns a florist shop.
Advertising – Mike Migliore (senior)
Thank you Nancy and Mike for stepping forward!
Photo sales committee – This is the only committee that now needs a chair. This parent keeps track of all photos for sale and sells copies in the lobby during productions. Note that the chair does not do all the work but organizes the parent volunteers.
The chair does not have to take photos as Tom Wright does the photography.
Publicity - Kate Malyn, chairperson, Tom Wright, and Ms. Mack met to discuss ideas for increased CAPA publicity. Some of these ideas include stories in the newsletter or local newspapers on Mr. Bergsman, Jon Wright’s trip to New York, and famous CAPA alumni. She also wants to do press releases and get stories in the Observer newspapers.
CAPA Dates – Tom noted that all-important CAPA dates are listed on the CAPA website and can be printed off for easy reference. Thank you, Tom, for all your hard work on this website. It is valuable.
Vice-President’s Notes - Anne has been busy following up on concerns and reports:
Tickets – Sarah Hedeen, Ticket Chairperson, asked for information on setting up the ticket office. She and Pam Wright will get together and set up for the new school year. Sarah requested that a student helper be assigned her and Stefan and Matt Zmud will find someone who wants to do that kind of work. Ms. Mack said she is working on a form to give to students to find out their interest in volunteer tasks.
Fundraising – Therese Smith, Fundraising Chairperson, gave some ideas for raising funds. There ensued a spirited discussion for raising funds such as Valentine Day singing and Cabaret Night, car washes, Little Caesar pizza kits, talent show, reindeer games (for small kids), etc. It was suggested that she meet with her volunteer parents, when she gets them, to solidify plans. At present, she plans to call around to get a sponsor for a car wash to raise some immediate cash. Students will get service points for volunteering to work at the car wash.
Thank you – Ms. Mack thanks everyone who donated goods for the soldiers overseas and for the shoes for Afghanistan.
Community Service - A parent asked if CAPA students ever perform for people in need. Ms. Porter and Ms. Mack responded that students have done such work each year. Everyone agreed that these good acts should get some publicity in the newsletter and possibly the local newspapers.
Prepared by Elaine Lockhart, Pro-CAPA Secretary
August 26, 2004
Pro-CAPA Board Meeting Minutes
August 6, 2004
The newly established Pro-CAPA board met for the second time at Tom Wright’s house on Friday, August 6 at 7 pm. In attendance were board members Tom Wright, Anne Heikkinen, Carol Kuhlman, and Elaine Lockhart. Sandy Coyne very kindly attended as an alumnus member.
Newsletter – Anne reported that the CAPA newsletter was mailed out and discussed the new way of mailing out CAPA materials to the families. Tom remarked that he was waiting for the CAPA teachers to write a few welcoming paragraphs for him to include in the newsletter. Since those paragraphs were not written at the time of the newsletter publication, the teacher messages will be mailed out next week along with a fancy invitation to Starbox that Sandy will have printed. Elaine will edit any materials before they are published.
Starbox – Plans were laid for organizing the fall Starbox, an introductory meeting where selected CAPA students perform theater scenes, dances, and vocal pieces. New and old PROCAPA parents meet and socialize. This meeting is a way to involve the new parents of CAPA students as well as the old parents in joining PROCAPA. The CAPA teachers speak briefly about their programs.
These decisions were made:
LPS Board Meeting – Anne was requested to represent PROCAPA at the Livonia Public Schools board meeting on August 16. She agreed to give a brief speech supporting the CAPA program and emphasizing how useful and beneficial this program is to the city and school system as well as to the students who participate. Anne will be unable to attend the PROCAPA meeting as a result.
Chairs’ Responsibility – In the past, concerns were expressed to board members by parents who volunteered to help CAPA and then were never called upon for assistance. The board agreed that all volunteers on the chairs’ lists should be contacted at least once, even if their help is not needed. The chairs could ask the parents if they would be interested in helping in some other way. Either way, the volunteering parents should be contacted and thanked for their intended participation.
Communications Committee - The existence and necessity of this committee was discussed. It was agreed to keep this committee even after the chair and volunteers publish the CAPA member directory in October. Talks will continue concerning what this committee’s responsibilities will cover. The chair’s comments will be welcomed.
Selection of Bank – Carol researched banks to set up a checking account for PROCAPA. Comerica seemed to be the best choice financially and was Carol’s recommendation. The board agreed to set up the account with Comerica Bank.
Two signatures are required to write a check from this account. The president, vice-president, and treasurer will sign signature cards that Carol will return to the bank. In case of the president’s absence, the vice-president will be able to sign with the treasurer for writing a check.
Respectfully submitted by Elaine Lockhart, secretary
August 11, 2004
Greetings from PROCAPA President
July 24, 2004
Dear Parents,
CAPA treated all of us to a wonderful season last year: singing, dancing and acting that would rival many professional venues. CAPA’s new season promises more of the same. We as parents and guardians of CAPA students have the unique opportunity to become directly involved.
Ms Mack formed PROCAPA years ago as a vehicle to allow for parental participation. She attended a conference in Nebraska where she met a theatre director who advocated having a parent group. This group of parents provided fundraisers and additional help in order to make the performing arts a family experience. The parents were of great support, but not an infringement on the education of the students. Since PROCAPA was instituted, CAPA has relied on the help that we provide. PROCAPA does not in any way diminish the student responsibilities in creative design and construction. In fact, students do more designing and crew work then ever before. PROCAPA helps the faculty in supervisory positions as well as the fund raising activities.
CAPA has grown throughout the years (10 to 12 % of total Churchill enrollment) and therefore, in order to provide more opportunities to students, the staff has added additional shows and strived to select productions with larger casts. The faculty needs our assistance and that can be accomplished more efficiently if PROCAPA itself is more organized.
I urge everyone to join PROCAPA and volunteer. We need chairpersons for Flower Sales (securing a florist and selling flowers at performances with a profit in mind), Photo Sales (taking pictures and selling them at performances with a profit in mind) and Advertising (securing local merchants to take out ads in the program to generate revenue).
Of course we need volunteers in all of the areas of PROCAPA beyond the duties of a chairperson. Please review the areas that PROCAPA covers found in the meeting minutes below. I urge you to volunteer.
Tom Wright
President of PROCAPA
Parents and Relatives of Creative and Performing Arts
General Pro-CAPA Meeting
July 19, 2004
Anne Heikkinen, board Vice-President, called the meeting to order at 7:10 pm in the Black Box. Board member Elaine Lockhart was present. Board President, Tom Wright, was out of town. Ten CAPA families were represented in the meeting as well as two CAPA alumni. Mr. Bergsman represented the staff. Matt Zmud represented the Thespian Board. Only two of the volunteer chairpersons attended this meeting.
Non-profit status - Anne discussed PROCAPA’s plans for becoming a non-profit organization. She had done considerable research in achieving this goal. Because we need an EIN (employee identification number) first, she procured one. She gave a copy of the number to the secretary for safekeeping.
Post Office Box - It was decided that a post office box to handle PROCAPA’s mail would be prohibitively expensive and the idea was
postponed until a pressing need arises.
By Laws – Anne requested help with producing by laws for the new PROCAPA organization. She has procured by laws used by several
similar group and plans to cut-and-paste from existing by laws to produce the new ones. She requested assistance of two other members.
Membership Fees – An open discussion was held to ascertain the need and validity of membership fees for PROCAPA.
The suggested fee was $5 per CAPA family. It was generally agreed that the fee would dissuade people from participating in the organization
and would not generate much income. This issue was tabled.
Parental Involvement - Several parents expressed concern that the changes occurring in PROCAPA seemed to be moving the organization
into a more controlling mode. Some parents were worried that with more parent participation, there would be less student control in activities
such as costumes, concessions, set construction, etc. It was widely agreed that PROCAPA does not want to lessen student interest and
participation in these theater-oriented roles, but that a parent is sometimes needed to help out and support the students.
Mr. Bergsman added that parents could do some of the things he and the other teachers do and that would free them up for other activities,
especially as the opening night for a show draws near. It was agreed that most planning for the future of CAPA and PROCAPA requires
adult participation. It was noted that one of PROCAPA’s roles is to maintain consistency from year to year for the CAPA program.
CAPA Directory – Anne created a form for parents to complete if they want themselves and their students to be included in the CAPA
directory to be published in the fall. A parent requested that the form be placed on the CAPA website and it was agreed that this would be
advantageous. No one, parents or students, can have their names included in the directory if they have not given PROCAPA express
permission. This form will be available at the Starbox and sent to the new and existing CAPA families. Mr. Anderson will be consulted about
contacting the LPS attorney as to the legality of the PROCAPA logo, name, directory, etc. Anne volunteered to do this task.
Publicity and Advertising committee – It was discussed that publicity and advertising are two very different activities and should be split
up into two separate committees. Kate Malyn, the chairperson, asked for clarification and decided that she would like to continue as
chairperson for the publicity committee only. At this time, PROCAPA is looking for a volunteer to chair the advertising committee. If you are
interested in this, contact Tom Wright at Webmaster@starringcapa.com and let him know. He can describe the job requirements.
Chairperson’s contact – A question was asked as to how a chairperson contacts Ms. Mack or anyone else about their job. As Ms. Mack
requested that fewer contacts be made to her this year, we decided that the chairs should first contact Tom,
who will contact Ms. Mack if necessary.
Chairpersons’ Job Descriptions – A parent asked how a chairperson knows what and when to do their jobs. Anne plans to compile a list
of chairpersons’ tasks, as viewed by the current chairperson, on a database. Sandy Coyne volunteered her list of job descriptions that she
has saved over the years as a starting point. Anne and Sandy will also compile a list of volunteer parent skills assembled at the Starbox.
Newsletter – Anne showed the new PROCAPA logo and the draft of the newsletter she is writing. She requested additional help with the
newsletter if anyone wants to help or take it over completely. It was agreed that the newsletter should be available
on the CAPA web site in the future.
Parent Production Packets - Sandy Coyne suggested that future parent packets for the larger shows be sent directly to the students’
homes instead of being given to students to take home. Christy Bishop volunteered to chair this committee with help from Sandy.
It was suggested that maybe a standard parent packet could be mailed out to all parents before the Starbox to get them acquainted
with the various options and volunteer opportunities.
Alumni to CAPA – Mr. Bergsman thought that we should make the web site friendly to alumni to promote ongoing relationships with them.
He suggested even asking for a yearly monetary contribution from alums. No one expressed any objection to a request for money from alumni.
Two alums attended the meeting and were asked if they wanted to participate in PROCAPA. Jen Pifer and Karen Totty both said that they
thought alums would like to return to CHS and asked what we would let them do.
Parents suggested the alums help during production with activities like backstage monitoring, costumes, etc.
The alums also mentioned having a CAPA reunion and starting an alumni association. These suggestions were met with enthusiasm by the
PROCAPA membership. There was concern about how to contact the far-flung CAPA alums. Live Journal was mentioned as a popular
communication tool for young people. Jen and Karen volunteered to think about starting these alumni activities but hadn’t heard of
Live Journal and may need help with this aspect.
Increasing CAPA recruitment - A long discussion ensued regarding the lack of knowledge of CAPA throughout the district. The following suggestions were made:
- Anne would like PROCAPA to be the ambassador for CAPA.
- Ms. Mack and Sandy Coyne are making an informative CAPA brochure for Middle School counselors.
- Tom Wright is producing a short film about CAPA.
- Info about CAPA should be put into the Dialog. Kate Malyn will contact Mary Pat Benoit about getting something written in this publication that goes to all LPS homes.
- Sandy suggested that someone like Mr. Bergsman do a presentation about CAPA to the LPS board.
- Publicize the availability of letters for CAPA students.
Budget - Anne wants to make a PROCAPA budget, but all monies are tied up in the school system. It was expressed again that we need to
be a separate organization with its own checking account in order to control finances. Grants were mentioned for hiring guest artists for the
program, but a foundation status may be required to request grants. A volunteer interested in pursuing grants is needed. Anyone with expertise
or interest in this area should contact Tom Wright.
Attendance - Please try to attend the next meeting if your are a PROCAPA member, especially if you are a committee chairperson.
Greater participation creates more enthusiasm and wider district recognition for the CAPA program.
We all agree wider recognition is a main goal of the group. The next meeting is August 16 at 7:00 pm in the Black Box.
We will see to it that the back door is open so you can park in the back lot.
July 20, 2004
July 16, 2004
Members of PROCAPA,
Unfortunately I am unable to be at the PROCAPA meeting with you on July 19, 2004.
Fortunately, I am able to visit with my son Jon who is in NY studying at the Lee Strasberg Theatre Institute for five weeks.
On July 15th, I had a meeting with Mrs. Heikkinen, PROCAPA Vice President to discuss the July 19th agenda. There are many new and exciting ideas that have been proposed for this season. The 2004-2005 PROCAPA board wants to make PROCAPA a more organized and effective support group.
With your help, we can make that happen. I look forward to seeing you at the next meeting.
Sincerely,
Tom Wright PROCAPA President
The newly established Pro-CAPA board met for the first time at Tom Wright’s house on Friday, June 18, at 7 pm. In attendance were board members Tom Wright, Anne Heikkinen, Carol Kuhlman, and Elaine Lockhart. Sandy Coyne attended as an alumnus member to help us transition to the new school year. Ms. Mack attended as well and brought the agenda. She wanted to discuss the new committees that were formed and chaired at the general meeting on June 14th as well as other outstanding items.
This was a very long, productive meeting. The board discussed many current and old issues, solved several problems, made decisions, and generated suggestions for committee chairpersons. If you choose not to read all these minutes, committee chairpersons should at least look for bolded items pertaining to their committees as there may be items for them to pursue or important information about their jobs. Elaine, board secretary, apologizes for the length of these minutes but felt that this information was too important to just summarize.
Pro-CAPA running itself – Ms. Mack emphasized her need this year to deal with just the board members on Pro-CAPA issues rather than all of the parent volunteers. She requested that Sandy Coyne e-mail the volunteer form to Anne Heikkinen, so parent volunteers could be signed up at the Starbox in the Fall. Sandy Coyne gave a copy of the 2004-2005 student list to Anne on disk.
Reserving the Black Box – Ms. Mack gave Elaine Lockhart 12 copies of the Building Use Request form to fill out to reserve the Black Box for the next 12 meetings. The Black Box will be reserved for the third Monday of each month from 6:30 to 9:30. The meetings will start promptly at 7:00. Any changes from the third Monday of the month will be posted on the www.starringCAPA.com website under Pro-CAPA.
Concessions – Ms. Mack discussed the need to set a budget for concessions sold during the shows so CAPA does not lose money. Carol Kuhlman will get with Donna Grabowski to set a budget.
While the parents of dancers have always managed the concessions for the dance performances, these concessions have been done outside of Pro-CAPA. Ms. Mack requested that dance concessions be brought under Pro-CAPA as are the concessions for the other CAPA strands.
Drake Bell – This concert was a success and a good fundraiser. It was suggested that we ask Drake again next year, but skip the concessions and games.
Act-a-thon – Ms. Mack suggested revisiting the CAPA act-a-thon as a fundraiser. It would be at Christmas at Laurel Park mall. Students of all strands would get pledges from family and friends to perform a daylong set of skits, dances, and songs with a comedic Christmas theme. A donation bucket set out by the performers would encourage donations from shoppers entertained by our CAPA performers. Terese Smith, fundraiser chairperson, could work with Ms. Mack on getting this started.
Flowers – We need a person to be in charge of flowers to be sold after the performances. Debbie Sinclair’s name was suggested as someone to contact for flower donations.
Backstage Monitoring – Ms. Mack said that not all shows need a backstage monitor. Only the very largest shows with large casts need parent volunteers to monitor backstage.
Ticket Sales – It was suggested to use PayPal so people could purchase tickets to CAPA productions online. Tom Wright plans to meet with a “specialist” in this area. We thought we could try it once as an experiment. There would be a small cost on each ticket for using PayPal. It is possible that the ticket purchasers could assess seating charts for the auditorium online. Ms. Mack needs permission for Churchill to do this and a CAPA checking account.
Sarah Hedeen had suggested selling season tickets. For many reasons, season ticket holders may not attend a performance. While this is not a problem in the auditorium, this could lead to season ticket seats being empty for the small shows in the black box. We can’t fill the season ticket seats if patrons don’t attend unless they inform the ticket office that they won’t be attending. The Board voted not to pursue season tickets because of the difficulties involved, at least at this time.
Money Management – Ms. Mack said the school district is changing its policies on how it handles money. She stressed that Pro-CAPA needs its own checking account to keep the school district out of these money issues. People have had to pay out-of-pocket for CAPA expenses and wait months for reimbursement.
Non-Profit Status – Anne gave information she had gathered about Pro-CAPA attempting to attain a non-profit status. We must get permission from the Board Office. It was stressed that this is not about Ms. Mack’s budget for CAPA but for profits made by Pro-CAPA on concessions, photos, flowers, apparel, etc. We currently pay taxes on that profit. When Pro-CAPA has non-profit status, Carol, treasurer, would take requests for CAPA expenditures and would write checks from the Pro-CAPA checking account. Receipts would still need to be presented to get reimbursement, but this would alleviate the current CAPA money problems. Anne reported that we need to complete forms, pay a fee, write by-laws, etc to attain this status. The by-laws will be based on the ones used by the PTA. Anne agreed to take on the project to make Pro-CAPA a non-profit entity.
Dennis Lockhart was volunteered to act as auditor once Pro-CAPA becomes an entity.
Tom Wright volunteered to file at the County Clerk’s office for a DBA (Doing Business As) status for Pro-CAPA. He will then open a business checking account in the name of Pro-CAPA and order a post office box for business mail.
Set Construction – Ms. Mack plans to meet with Mr. Bergsman in advance of needs for set construction and try to set dates for volunteers to help.
CAPA Café – Ms. Mack said that CAPA students eating lunch in the CAPA rooms may not be allowed this year per Mr. Anderson. We parents expressed concern that some students really need a quieter, smaller place to eat lunch than in the noisy cafeteria. Plus, the CAPA café promotes a sense of togetherness and camaraderie among the CAPA students. Pro-CAPA offered some money to be used to buy outdoor tables and chairs for the small courtyard by the back door near the CAPA area. Ms. Mack said she would talk to Mr. Anderson again to inform him of our students’ needs.
The true concern about the CAPA café is that the students refuse to clean up after themselves after lunch. Please talk to your student about his/her responsibilities in this regard.
Arts Camp – This fundraiser could make more money if admission prices were raised. Parents who don’t pick up children on time will be told that children will be taken to the Police Dept. This is legal and will take care of this problem.
Newsletter – Anne Heikkinen plans to do the newsletter on a quarterly basis. She plans also to advertise upcoming CAPA performances, fundraisers, events, etc. in CHS Dateline.
It was suggested that we need a Pro-CAPA logo instead of using CAPA letterhead. Tom Wright volunteered to design a new logo that would look just like CAPA’s but have a different color.
Senior Dinner – Ms. Mack really appreciated that several parents signed up to help her put on the Senior Dinner at her home. The parents stayed and helped clean up afterward. Ms. Mack hopes the next volunteers do the same.
Awards Banquet – Comments were made that parents were glad to be invited to the Awards Banquet held at Madonna University. Tom was complimented on making it an interesting evening. Tom suggested having a trophy for best show award and keeping it in a cabinet at the school. Next year, we may consider Schoolcraft Community College for the banquet.
Everyone generally agreed that it would be advantageous for Pro-CAPA parents to interact more with the CAPA students in all strands. The banquet made moves in this direction.
Parent Box – People have indicated an interest in doing this fundraiser this year. Parents and staff perform funny skits, songs, etc. (no talent required). Students and alumni pay to see these performances. No date has been set until Ms. Mack finalizes dates for the other shows, but February and March are targeted as the months.
Starbox – The annual Starbox performance for the CAPA families will be held Sept. 9.
CAPA Musical – The Fall CAPA musical will be Into the Woods. Auditions will be held Sept 15-17 with the show dates being Nov. 18-20. Sandy Coyne volunteered to manage the matinee performance on Nov. 18. At the matinee, elementary children are bussed to CHS to see part of the musical. This is a great fundraiser at $2 per child.
Show Dates – Ms. Mack set some final dates for some of the shows and events as follows:
CAPA picnic – Aug. 24 (12 pm to 2:30)
Grease – Feb. 10, 11, 12
Bad Seed – Feb. 24, 25, 26
Senior Gallery – April 22
Spring Dance Concert – May 21
Streetcar Named Desire, Macbeth, and Tartuffe dates are still to be determined. See the website for more dates.
Communications – Christie Bishop is compiling a directory of CAPA families. She will hard-mail a permission letter to CAPA families requesting permission to publish their names and e-mail addresses. The end of October was set as the target date for publishing this directory.
Ms. Mack volunteered to get a mailbox for Pro-CAPA at the school.
Newsletters will be mailed through the post office for free using a CHS return address.
CAPA Picnic – Ms. Mack determined Tuesday, Aug. 24, 12 pm to 2:30 pm for the picnic. The picnic will be held at Ms. Mack’s home. New parents can e-mail her at gailsusanmack@starringcapa.com for directions. Pro-CAPA board will help Ms. Mack plan the party, if needed.
CAPA Apparel – Ms. Mack wants less involvement in this fundraising effort. She suggested the chairpersons and volunteers send the forms, collect the money, and distribute the merchandise, etc this year.
Rehearsal Food – Ms. Mack noted that rehearsal food sometimes becomes the focus for the performers at the rehearsal. She prefers cold food or food that can be kept hot in crock pots or heating pans so rehearsal doesn’t need to stop when the food arrives.
Job Descriptions – Committee chairpersons will be asked in the Spring to write brief descriptions of their jobs and responsibilities as well as any helpful notes or referrals. The secretary will compile these for use by the next board. The board felt that it is time to begin to document our processes for use by future parents.
Thespian and Service Points – The Thespian Historian will be asked to keep track of these points this year. Tom is investigating a computer program specifically designed to assist a person in keeping track of these points.
Photo Sales – Parents will not be allowed to sell their photos at shows. Only the photos taken by the Pro-CAPA photographer will be sold as a fundraising event. Apparently, some people bought photos but never received them from outside sources. We’re still looking for a committee chairperson for photo sales willing to adhere to these new rules.
Parent Production Packet – Sandy Coyne put together a packet of information for the parents of students in the major shows. She has an example packet that could be used to set up new packets. This committee still needs a chairperson.
Publicity/Advertising – There is a possibility that the two areas will be split because they are very different.
Matt Zmud needs to find more students to help him out.
We will consider getting press releases to announce upcoming shows.
Ms. Mack asked for more help recruiting CAPA students at the middle school level. Tom volunteered to make a short CAPA movie to be used as a recruitment tool and to be shown on cable TV. All strands would be represented.
Respectfully submitted by Elaine Lockhart, secretary
June 30, 2004
General Pro-CAPA Meeting
June 14, 2004
Tom Wright, Mr. Bergsman, and Ms. Mack called the meeting to order at 7:10 pm in the Black Box. Close to 25 CAPA families were represented in the meeting.
Tom asked for volunteers for the board and the various committees for the 2004-2005 school year. The volunteers for the Pro-CAPA board are listed as follows:
President: Tom Wright
Vice President: Anne Heikkinen
Secretary: Elaine Lockhart
Treasurer: Carol Kulhman
The volunteers for the Pro-CAPA committees are listed below. Some previous committees have been eliminated and some new ones added. "Not filled" means no one has volunteered. This list updates the list shown previously on the Pro-CAPA website.
Concessions: Donna Grabowski and Pam Wright
Flower Sales: Not filled
Photo Sales Not filled
Photography: Tom Wright
Rehearsal Food: Connie Roberts
Fund Raising: Terese Smith
Backstage Monitoring: Bruce Bishop
Ticket Sales: Sarah Hedeen
Publicity/Advertising: Kate and Matt Malyn
Costume Help: Kate Malyn
Set Construction Help: Joan Haber
Arts Camp: Kate Malyn
Newsletter/Invitations: Anne Heikkinen
Senior Dinner: Sandra Gibbings
Parent Box: Gina Piazza, Maria Sietz, and Pam Wright
Awards Banquet: Connie Roberts
Communications: Christy Bishop and Shawn Zmudzynski
CAPA Apparel: Christy Bishop, Shawn Zmudzynski, and Chris Hawthorne
Starbox Coordination: Sandy Coyne
Parent Production Packet: Not filled
If you would like to volunteer or just get more information about leading a committee, please contact Tom Wright at Webmaster@starringcapa.com. Leading a committee does not mean that you do all the work. Parents will be joining the committees as workers in the Fall. Leading a committee means you contact the worker parents and lead the activity.
A suggestion was made to publish a directory of CAPA parents with phone numbers and e-mail addresses. The Communications committee will handle this publication with support from Sandy Coyne who has the 2004-2005 CAPA student list on her database. Permission forms will be generated and mailed out to CAPA families in the Fall.
Mr. Bergsman talked at length about his visions for a new CAPA building of its own as well as renovations to the existing facilities. Most Pro-CAPA members agreed that we need to renovate CAPA Churchill to keep Livonia schools competitive with other similar arts and performing groups. Mr. Bergsman asked for help with improving the facilities and the programs. Ms. Mack requested five parents to help sort costumes over the summer.
The group agreed that meetings will continue throughout the summer. The meetings will be held on the third Monday of each month at 7 pm in the Black Box. You may park in the back lot and enter the door near the theatre. The next Pro-CAPA meeting will be held on Monday, July 19, at 7 pm.
All committee chairpersons should try to attend all meetings. If that is not possible, all chairpersons should read the meeting minutes to keep abreast of the decisions made at the missed meeting.
Prepared by Elaine Lockhart, Pro-CAPA Secretary
June 19,2004